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Library  School  Rules 


1 Card  cataloo;  rules 

2 Accession  1)ook  rules 

3 Shelf  list  rules 


HY 

MELVIL  DEWEY  M.  A. 

Director  New  York  State  Library 


Second  edition 


BOSTON 

Library  Bureau  146  Franklin  St. 
1892 


ID  S'!  9 


\ 


' 1/  the  soul  of  the  library  be  the  librarian,  its  heart  is  the  catalog ' 


Library  School 

Card  Catalog  Rules 


with  32  fac-similes  of  sample  cards 


for  author  and  classed  catalogs 


EDITED  BY 

MELVIL  DEWEY  M.  A. 


Director  New  York  State  Librr.ry 


WITH 


Bibliography  of  catalog  rules 

by 

MARY  SALOME  CUTLER  B.  L.  S. 

Vice-Director  Library  School 


Fourth  edition  revised,  wTh  marginal  alternative  rules 


BOSTON 

Library  Bureau  146  Franklin  st. 
1892 


Note  to  revized  edition 

This  edition  differs  from  that  of  1888,  in  containing  marginal 
explanations,  amplifications  and  variations  from  the  previous  rules,  for 
which  there  is  good  authority.  Variations  are  printed  in  italics, 
explanations  and  amplifications  in  roman  type.  Sample  cards  agree 
with  the  text,  not  with  the  marginal  notes. 


Any  criticisms  or  suggestions  for  making  these  rules  more  useful 
v/ill  be  gladly  received  and  carefully  considered  before  printing  a fifth 
edition,  if  sent  to 

MELVIL  DEWEY 

Director  State  Library 

• Albany,  N.  Y. 


Library  School 

Card  catalog  rules 


These  are  the  A.  L.  A.  condenst  rules  made  clearer  on  many  points 
by  re-wording  and  adding  illustrations.  They  are  for  a double  catalog 
of  authors  and  markt  titles  on  small  cards  (5  x 12^  cm),  and  of 
subjects  on  standard  P size  (7^  x 12}^  cm).  The  changes  are  very 
slight  in  adapting  the  rules  for  a simple  author  catalog.  For  a diction- 
ary catalog,  there  must  be  used  a code  of  rules  for  subject  headings. 

To  save  detailed  comparison  we  note  that,  except  enlargements, 
these  differ  from  the  A.  L.  A.  rules  as  printed  some  years  ago,  only  in: 

le.  We  enter  always  under  real  name,  omitting  the  exception  that 
some  books  may  go  under  pseudonyms. 

IS.  We  follow  the  rule  recommended  as  best  in  Cutter’s  rule 
40,  putting  under  the  name  of  the  place,  local  and  municipal  societies, 
tho  the  corporate  na7ue  may  not  begin  with  that  word. 

2f.  We  give  cities  in  their  vernacular  form  instead  of  in  English. 

5m.  We  do  not  capitalize  common  nouns  in  German,  but  follow  the 
rule  of  the  Library  of  Congress. 

4a.  We  give  place  and  date  at  the  end  of  the  imprint  entries  insted 
of  after  edition,  thus  following  the  L.  A.  U.  K.  and  Bodleian  rules, 
the  A.  L.  A.  minority  report,  and  the  Library  of  Congress  in  putting 
these  most  important  items  in  the  most  prominent  place,  insted  of 
burying  them  back  of  minor  items. 

4c.  We  give  edition  in  English  rather  than  in  language  of  the  title. 

9b.  We  use  arabic  figures  for  all  numerals,  unless  roman  are  used 
on  the  title-page  after  names  of  rulers  and  popes. 

The  rules  are  in  groups  as  follows : 

o Check  Marks. 

1.  Main  Entry. 

2.  Heading. 

3.  Title. 

4.  Imprint,  Contents  and  Notes. 

5.  Capitals,  Spacing  and  Underscoring. 

6.  Arrangement  of  authors  and  titles. 

7.  Subject  Cards. 

8.  Colored  Cards. 

9.  Miscellaneous. 

S.  C.  refers  to  appended  sample  cards  illustrating  the  rules. 

3 


O a-q 


Card  catalog  rules 

o — Check  Marks 


Put  Order  checks  on  inner  margin  of  first  recto  after  title  of  v.  i. 

a.  *'Not  a duplicate.”  Initials  of  collator  on  order  slip;  or,  if  no 

order  slip,  as  first  check  on  book  itself.  If  a duplicate,  write 
‘^dup”  and  initials  on  book  plate,  if  there  is  one;  if  not,  in  the 
upper  left  corner  of  front  cover. 

b.  Source  and  cost  of  book  in  cents  without  $ sign  (i.  e.  145  not 

$1.45)  after  initials  of  duplicate  collator,  or,  if  none,  as  first 
check. 


1 Oc. 


2 Od. 


c.  Pin  hole  in  round  part  of  last  9 in  pagination  shows  that  all 


Each  library  selects  its 
o w n private  mark. 
The  "lusty”  given  in 
the  rule  is  merely  to 
suggest  the  method. 
Some  libraries  use  al- 
ways the  same  page; 
e.  g.  49  or  33  or  65.  '1  his 
should  be  a page  in  the 
first  100,  that  it  may  ap- 
ply to  thin  books.  Oth- 
ers choose  a more  com- 
plicated rule,  less  easily 
discovered;  e.  g.  the 
highest  page  made  all 
of  3s,  i.  e.  3, 33  or  3.33,  or 
the  highest  page  in  1,  2, 
3 order,  i.  e.  12,  123  or 
12.34. 

A dot  on  accession  book 
against  last  number 
used,  in  center  of  class 
number  column,  shows 
that  this  number  and 
all  previous  ones  have 
been  assigned. 

These  checks  are  used 
when  accession  num- 
bers are  stamped  on  an 
invoice  of  books  before 
entries  are  made  in  ac- 
cession book. 


order  department  routine  is  finished,  and  marks  ownership.^ 

d.  Dot  under  first  figure  of  accession  number  shows  that  all  entries 

except  call  numbers  are  made  on  the  accession  book.^ 

Title-Page  Checks.  See  sample  title-pages  at  end  of  S.  C. 

Checks  under  first  letter  of  words  mean : 

e.  ...  main  entry  and  joint  authors. 

f.  — main  entry  for  an  anonymous  book.  Begins  on  second  line  of 

card. 

g.  . . added  entry  under  editor,  translator,  commentator,  publisher, 

title,  etc. 

h.  . analytic  author  entry. 

i.  X cross  reference  from  other  forms  of  name,  pseudonyms,  initials, 


etc. 


Other  checks  mean : 


j 

k. 

/. 


3 Om.  Or  indicate  entries  for 
criti  c i s ni,  biography 
and  bibliography  by 
underlining  on  main 
cards.  See Rule%,mar- 
ginal  note. 


4 On.  Or  use  initial,  without 
number  of  cards  writ- 
ten, on  bad-  of  main  Q 
author  card,  above  the  * 
guard  hole. 

.Vlways  write  entries 
on  the  back  of  the  card  * 
so  that  they  can  be  read 
from  the  front  of  the 
drawer  by  simply  tiji- 
ping  the  card  forward. 


^ ; emit  on  all  cards. 

’’  j omit  on  author  card. 

( ) series  note.  To  follow  imprint  entries  in  ( ).  S.  C. 

No  checks  are  made  for  biographical  and  subject  entries.^  Other 
processes  are  checked  as  follows : 

“Cards  written.”  Abbreviated  date  and  cataloger’s  initial  on  first 
recto,  after  cost  ; and  initial,  with  number  of  cards  written,  on 
bottom  of  main  author  card,  the  number  of  small  cards  at  the 
left,  and  of  large  cards  at  the  right  of  the  guard  hole.  S.  C.  2.‘‘ 
“ Cards  revised.”  . above  first  letter  of  title-page. 

“ Classified.”  Class  number  on  book-plate. 

“Shelf  listed.”  Book  numbers  on  plate;  and  if  for  loan  depart- 
ment, book  card  written  and  pocketed. 


4 


Card  catalog  rules 


0 r-s 

1 a-g 

r.  “For  inspection.”  Thread  of  proper  color  for  each  clay.^  M.  Blue.  i or. 

Tu.  Green.  W.  White.  Th.  Red.  F.  Fawn.  St.  Salmon. 

s.  “Gilded.”  Numbers  on  backs. 

Checks  a-d  are  made  by  order  clerk  ; e-1  by  head  cataloger  as 
guide  to  carders.^  All  the  checks  except  e-1,  are  made  by  the  person  ^ 
doing  the  work,  as  a record,  and  must  never  be  put  on  till  it  is  finished. 

I — Main  Entry 

Enter  books  under  : 

a.  Authors’  surnames  if  known.  S.  C.  i and  2. 
v' d.  Editors  of  collections,  S.  C.  4 (also  cataloging  each  separate 
item,  if  expedient).  S.  C.  24  and  25. 

c.  Countries,  cities,  societies,  libraries,  or  other  bodies  responsi- 

ble for  their  publication.  S.  C.  5.^  3 ^c. 

d.  Authors’  initials,  when  these  only  are  known,  putting  last  initial 

first.  S.  C.  18.  Make  also  added  entry  under  title.  When 
author’s  name  is  found  fill  it  in  on  all  cards  and  write  a new  card 
refering  from  initials  to  full  name.  S.  C.  19. 

e.  Pseudonyms  when  real  names  cannot  be  found.  pseud,  i cm 

after,  if  sure  the  name  is  not  real.  S.  C.  20.  When  the  real 
name  is  found  write  it  above  the  pseudonym  on  the  cards  (or 
re-write  cards).  S.  C.  21.  Refer  from  pseudonym  to  real  name. 

If  there  is  only  one  book  under  that  pseudonym,  its  title  and  call 
number  may  be  given  on  the  card,  S.  C.  22,  but,  if  there  are 
several  works,  the  real  name  only  is  given,  S.  C.  23, '‘as  the  card  ^ 
must  contain  all  the  titles  in  the  library  or  none.*^ 

/*.  First  word  (not  an  article  or  serial  number  and  omitting  mottos  or 

designations  of  series)  of  titles  of  anonymous  books  whose  ^ 
authors  are  still  unknown,  S.  C.  15,  and  of  periodicals.  S.  C. 

28  and  29.  (A  book  is  anonymous  when  the  author’s  name  is 
not  on  the  title-page,  — see  Cutter’s  Rules  p.io,^* — or  in  govern- 
ment  publications,  on  pages  following  the  title-page.)  When 
author’s  name  is  found,  pencil  it  on  title-page  and  enter  on  au- 
thor line  of  cards,  putting  [ ] around  the  name,  and  aiwn.  i 

cm  after,  S.  C.  16,  making  also  a new  card  with  added  entry 
under  title  followed  by  author’s  name  in  [ ].  S.  C.  17.®  ^ 

Enter: 

g.  Commentaries  with  text,  and  translations,  like  the  original,  with 
added  entry  under  commentator  or  translator;  S.  C.  6,  7,  and  8, 
but  commentaries  without  the  text,  under  commentator  only,  tho 
classed  with  the  original;  e.  g.  Coleridge’s  “Notes  and  lectures 

5 


()r  colored  card  in 
pocket  or  between  leaves 
with  name  of  da !j  ard 
ejplunution  printed  on 
it. 


Or  .ns  record  of  work 
(lone;  oinitj— 1 if  title 
pages  are  not  inarkt 
for  carders. 


After  names  of  all  ex- 
cept very  prominent 
cities  add  the  name  of 
country  or  state  in  ( ); 
e.  g.  ISoston  (I  ng.), 
Utica  (N.  Y.) ; also,  if 
ne(!essary  to  distin- 
guish, add  (state), (city) 
or  (county);  e.  g.  N.  Y. 
(state). 


Or  in  case  of  prominent 
pseudonyms,  like 
George  Eliot,  add  britf 
titles  and  call  numbets 
of  all  the  icorks,  giving 
one  line  to  each  entry. 
Make  added  title  en- 
tries for  all  pseudon- 
ymous books. 


p.  9 of  ed.  3. 


Or  for  anonymous  biog- 
raphies whose  author 
is  still  unknown,  make 
green  biogr aphy  raid 
the  main  card  for  au- 
thor catalog,  {see  f'6, 
S.  C.  40),  and  make 
added  title  entry  if 
needed. 


I h-m 


Card  catalog  rules 


I li. 


upon  Shakspere”  is  entered  under  Coleridge,  tho  classed  with 
Shakspere. 

h.  Bible,  or  any  part  of  it,  including  the  Apocrypha,  under  editor, 
translator,  etc. ; e.  g.  Alford,  H : ed.  Greek  testament  with  re- 
vised text  ; entered  under  Alford  in  form  of  S.  C.  4,  or,  if  no 
editor,  under  the  first  word  of  title,  writing  no  author  card ; e.  g. 
“Das  neue  testament”  to  be  entered  like  an  anonymous  book. 
S.  C.  15.  Most  libraries  enter  all  bibles  under  the  word  Bible. 
This  would  duplicate  in  the  author  catalog  the  group  under  Bible 
in  the  subject  catalog,  to  which  reference  is  made  from  the  word 
Bible  in  the  author  catalog.  If  only  an  author  catalog  is  made,  it 
should  include  all  bibles  under  that  word. 


In  like  manner  enter 
other  sacred  or  well- 
k n o w n anonymous 

books  under  their  best 
kno’rni  title ; e.  g.  Beo- 
^vulf,  Nibelungenlied, 
Koland. 


i.  Talmud,  Koran,  Vedas,  and  other  sacred  books  under  those  words 

on  author  line,  making  added  entries  under  editor,  translator,  &c. 

s.  C.  34-' 

j.  Academical  thesis  under  respondent  or  defender,  unless  praeses  is 

clearly  the  author,  ' 


title,  with  added  entries  under  each  of  the  others. 
14.  If  only  two  or  three  authors,  include  their 
main  entry  ; e.  g.  “ Roe,  R :,  Doe,  J : and  Smith, 


k.  Books  having  more  than  one  author  under  the  first  named  in 

S.  C.  13  and 
names  in  the 
D : ” ; if  more 

than  three,  enter  under  the  first  “and  others  e.  g.  “Roe,  R : 
and  others,”  and  make  an  added  entry  under  each  of  the  others  ; 
e.  g.  “Doe,  J :,  Roe,  R : and  others,”  “Smith,  D:,  Roe,  R:  and 
others.”  Write  each  author’s  full  name  only  once  and  that  on 
his  own  author  card.  S.  C.  13  and  14.  Joint  editors,  translat- 
ors, etc.,  have  separate  added  entries.  S.  C.  9.  Parties  in  a 
debate  are  treated  like  joint  authors. 

/.  Trials  of  crown  and  criminal  cases  under  defendant;  e.  g.  Burr, 
Aaron,  Trial  for  treason  ; civil  cases  under  the  parties  in  the 
suit,  treated  like  joint  authors  ; e.  g.  Vanderbilt,  Cornelius,  vs. 
Livingston,  J.  R.;  marine  cases  under  the  ship;  e.  g.  Blaireau 
(ship)  ; PLEAS,  DECISIONS,  etc.,  under  the  author,  with  added  en- 
tries as  below.  A plea  printed  separately  goes  under  the 
lawyer  making  the  plea,  with  added  entries  under  the  party  or 
parties  in  the  suit ; e.  g.  Smith’s  argument  in  case  of  prize 
steamer  Peterhoff,  is  entered  under  Smith,  with  added  entry  un- 
der Peterhoff.  Decisions  published  separately  go  under  court, 
with  added  entries  for  parties  in  the  suit. 
m.  Catalogs  of  private  collections  under  owner ; catalogs  of  public 
collections  by  rule  i c.  Make  added  entry  under  compiler,  e.  g. 
Daniel,  G:,  Catalogue  of  [his]  library;  Boston  Athenaeum,  Cata- 


Card  catalog  rules 


I n-t 


logue  of  the  library  [by  C:  A.  Cutter];  with  added  entry  under 
Cutter. 


n.  Alumni  proceedings,  etc.,  and  local  college  societies  under  the 
college;  e.  g.  Yale  college  — Skull  and  bones  society.  Enter 
their  publications  under  heading  above  with  reference  from 
Skull  and  bones  society.  Chapters  of  fraternities  under  name 
of  fraternity,  with  added  entry  under  the  college;  e.  g.  PsiUp- 
silon  fraternity. 

0.  Noblemen  under  their^itles  with  reference  from  family  name.  If  ^ highest 

the  family  name^  is  decidedly  better  known,  enter  under  that  ^ or ^ lower titi^ 

with  reference  from  title;  e.  g.  Romney,  H:  Sidney,  ist  earl 
of ; S.  C.  36,  but  (the  only  exception  for  Englishmen),  Bacon, 

Francis,  viscount  St  Albans. 

/>.  Ecclesiastical  dignitaries,  unless  popes  or  sovereigns,  under 
their  surnames,  e.  g.  Newman,  J:  H:  card.  Butler,  Jos.  bp. 

Sovereigns,  e.  g.  Napoleon  i,  (except  Greek  and  Roman,  e.  g. 

Justinianus  i,  Plavius  Anicius) ; ruling  princes  ; Oriental  writers; 
popes,  e.  g.  Leo  13;  friars,  e.  g.  Hyacinthe,  Pere  (C:  Loyson) ; 
persons  canonized,  e.  g.  Ambrosius,  St,  and  all  others  known 
only  by  their  first  names,  under  the  first  name. 


r.  Married  women,  and  other  persons  who  have  changed  their  names, 

under  the  last  well-known  form,  with  reference  from  other  forms. 
Enter  Helen  Hunt  under  Jackson,  Mrs  Helen  Maria  (Fiske) 
Hunt,  with  references  from  Hunt,  and  H.  H.^ 

s.  A SOCIETY,  UNDER  FIRST  WORD  (iiot  an  article)  of  its  corporate  name, 

with  reference  from  any  other  name  by  which  it  is  known,  spe- 
cially the  place  if  it  has  head-quarters  and  is  often  called  by 
that  name,  e.  g.  Statistical  society  of  London,  with  reference 
from  London  statistical  society : under  place,  local  socie- 

ties, e.  g.  N.  Y.  Shakespeare  society ; academies  of  the  Eu- 
ropean continent  and  South  America,  e.  g.  Berlin  akade- 
mie  der  wissenschaften  ; municipal  institutions,  vij:;.  libraries, 
e.  g.  Boston  — Public  library;  galleries,  e.  g.  N.  Y.  metro- 
politan museum  of  art  ; public  schools,  e.  g.  Cincinnati 
— Education,  Board  of  ; and  municipal  corporations,  e.  g.  Minne- 
apolis— Health,  Board  of:  under  the  state,  state  historical 
societies  and  state  colleges,  e.  g.  Wisconsin  historical  society, 
California  university. 

t.  Cyclopedias,  directories  and  almanacs,  under  title,  like  a peri- 

odical, S.  C.  28  and  29,  making  added  entry  for  editor,  pub- 
lisher, partial  title,  or  any  form  under  which  they  may  be  well 
known,  e.  g.  enter  Appleton’s  cyclopaedia  under  American 

7 


3 Ir.  Or  if  another  form  is 
rommcnly  used,  make 
added  entries,  as  in 
case  of  prominent  pseu- 
donyms. See  le,  1st 
marginal  note. 


I u-y 


Card  catalog  rules 


u. 


V. 


1 iy.  Or  if  series  is  better 
known  by  title,  enter 
under  title,  with  refer- 
ence from  editor;  e.  g. 
American  statesmen, 
with  reference  from 
Morse. 


2 Iw.  in  red  ink 


W. 


3 Iw.  See  also  S.  C.  38-40.  ' 

4 Iw.  See  also  8b  and  If, 

marginal  note. 


5 Iw.  Or  for  an  autobiogra- 
phy, e.g.  Grant's  Mem- 
oirs, repeat  the  name 
on  second  line  of  sub- 
ject card,  like  iS.  C.  41. 


6 Iw.  Or  write  \Zth  cent,  or 
1430?  using  “fU'only 
when  otherwise  the  date 
would  be  ambiguous.  X. 


7 ly.  and  a green  biography 
card,  S.  C.  40, 
b 1 . Sec  also  8b. 


cyclopaedia  with  added  editor  entry  for  Ripley  and  Dana, 
and  a similar  one  for  Appleton,  pub.  But  if  it  is  the  work  of 
an  individual,  e.  g.  Larousse,  enter  under  author’s  name  with 
added  entry  under  title. 

A PERIODICAL  which  is  the  organ  of  a society  or  club,  under  its 
name,  like  S.  C.  28  and  29,  with  added  entry  under  name  of 
society,  unless  it  be  the  regular  proceedings  or  transactions,  in 
which  case  enter  it  under  the  society,  with  added  entry  under 
title,  like  S.  C.  1 1 ; e.  g.  Library  journal  as  periodical,  with  added 
entry  under  A.  L.  A. ; but  Quarterly  journal  of  the  Geological 
soc.  of  London,  under  the  society’s  name.  In  case  of  change  of 
name  of  periodicals,  enter  the  whole  under  the  earlier  name, 
making  note  of  the  change  on  the  main  cards.  Make  added 
entry  under  the  new  name,  giving  imprint  of  the  part  covered  by 
it,  referring  on  the  same  card  to  the  old  name. 

Series  under  editor,  if  known,  S.  C.  30,  with  reference  from 
title  ; if  unknown,  under  title,  e.  g.  Bampton  lectures.^  For  some 
series  a series  card  need  not  be  written,  e.  g.  Clarendon  press 
series.  Give  two  lines  to  each  item  of  contents  on  series  card, 
beginning  with  series  number  between  red  lines,  thus  giving 
space  for  both  class  and  book  numbers.  S.  C.  30. 

A biography  under  its  author,  putting  the  full  name  of  its  subject 
on  the  upper  line  of  the  subject  card,  followed  by  the  dates  of 
his  birth  and  death.^  S.  C.  26.^  See  also  7 D If  author’s  name 
is  not  known,  leave  second  line  blank,  and  fill  in  if  found  later. 
An  autobiography,  e.  g.  Grant’s  Memoirs,  is  written  like  a 
simple  subject  and  author  card,  like  S.  C.  i and  2,  except  that 
the  full  name  and  dates  are  added  on  the  subject  card ; e.  g. 
Grant,  Ulysses  Simpson,  i8th  pres,  of  U.  S.  1822-1885. 
Diaries  and  letters  are  considered  autobiographical.  When  it  is 
found  that  authorities  differ,  affix  ? to  the  date  used  ; but  unless 
in  special  cases  do  not  attempt  to  settle  the  discrepancy.  If  the 
choice  is  between  only  two  dates,  both  may  be  given,  e.  g.b.  1844 
or  6.  Where  exact  dates  are  unknown  the  time  when  the 
author  flourished  may  be  given,  e.  g.  “ fl.  13th  cent.”  or  “ fi. 
1430  ? ” using  the  ? instead  of  circa  or  about  for  approximate  dates. 

Make  added  entries,  called  analyticals,  for  distinct  parts  of  books; 
enter  under  author  of  part  analyzed,  and  give  brief  title  and 
date  of  main  work.  See  4r.  S.  C.  24  and  25. 

Analyze  a life  ixxluded  in  another  work  by  an  author  card  for 
the  author  of  the  life  and  a subject  card”for  its  subject.  S.  C.  27” 
The  writer  of  an  “included,”  who  also  edits  the  whole  work,  has 
no  author  analytical,  as  the  editor  card  is  enough. 

8 


Card  catalog  rules 


I z 
2 a-c 

2.  Make  added  entries  under  titles  of  all  novels  and  plays,  and  all 
other  striking  titles,  S.  C.  lo  and  1 1 ; specially  noticeable  words  in 
titles,  S.  C.  12  ; translators,  commentators,  noted  illustrators, 
editors  of  books  and  periodicals,  S.  C.  6,  / and  8 ; and  make 
REFERENCES  from  pseudonyms,  initials,  and  from  an  ecclesiastical 
title  when  that  and  not  the  family  name  appears  on  the  title-page, 
(e.  g.  [Andrews,]  Lancelot,  bp.  of  Winchester.-  Since  Andrews 
does  not  appear  on  the  title-page,  make  reference  from  Winches- 
ter.) If  a book  is  well  known  by  any  title  (e.  g.  running,  half,  or 
binder’s  title)  differing  from  the  title-page,  make  added  entry 
under  this  other  title.  S.  C.  I2.  If  an  author  is  commonly 
known  by  a name  less  full  than  that  used  for  the  main  entry, 
refer  from  the  shorter  to  the  full  entry,  e.  g.  make  Muller,  F; 
Max,  the  main  entry,  and  write  a reference  card  thus  : — Muller, 
Max,  see  Muller,  F;  Max.^  Make  added  entry  or  reference  in 
every  other  case  when  needed  for  the  ready  finding  of  the  book. 

2 — Heading 

a.  Give  author’s  name  in  full,  and  in  the  vernacular,  with  refer- 

ence from  any  other  form  by  which  it  is  commonly  known ; 
but  give  the  Latin  form  when  better  known,  with  reference 
from  the  vernacular;  e.  g.  Estienne,  H!,  with  reference  from 
Stephanus,  but'  Grotius,  Hugo,  with  reference  from  Groot, 
Hugo  van.  S.  C.  35.^ 

Enter  sovereigns  under  the  English  form  ; e.  g.  William  (not 
Wilhelm)  i,  king  of  Prussia.^ 

In  heading  and  notes  if  there  is  equal  authority  for  more  than 
one  spelling,  prefer  the  shorter  ; e.  g.  abate,  not  abbate,  Shaks- 
pere,  not  Shakespeare.'* 

For  full  names  and  dates  of  Greek  and  Latin  authors  follow 
Smith’s  Dictionary  of  Greek  and  Roman  biography. 

b.  On  subject  cards  write  out  author’s  fore-name  if  only  one,  e.  g. 

Phillips,  Wendell ; if  more  than  one  give  simply  initials,^ e.  g. 
Beecher,  H:  W.,  except  in  case  of  autobiography.  See  i w. 
The  colon  abbreviations  are  used  for  both  full  name  and  initial, 
H:  meaning  Henry  and  being  just  as  brief  as  H.  in  giving 
initials.  On  author  cards  give  author’s  full  name  either  written 
out  or  in  the  “Library  abbreviations,”  e.  g.  Emerson,  Ralph 
Waldo,  Beecher,  H;  Ward,  Allen,  Jos.  H: 

c.  Enter  English  and  French  surnames  beginning  with  prefix  (except 

the  French  de  and  d’)  under  the  prefix  ; in  other  languages  under 
the  word  following,  e.  g.  La  Fontaine,  Voltaire,  F.  M.  A.  de, 
Gothe,  J;  W.  von,  Lennep,  Jacob  van,  but  enter  foreign  names 
anglicized  under  prefix,  e.  g.  De  Peyster,  Da  Ponte,  Van 
Nostrand.  9 


1 Iz.  Or  omit  this  sentence 
and  see  2a,  maryin- 
al  note. 


2 2a.  Or  enter  under  a 

shorter  generally  used 
form  of  a name  with 
reference  from  fuller 
form,  if  the  fuller  form 
alphabets  %t  where  it 
would  not  be  sought  by 
the  reader  ; e.  g.  make 
Muller,  Max,  the  main 
entry  and  xcrite  a ref- 
erence card  thus: — 
Muller  .Friedrich  Max, 
see  Muller,  Max. 

3 2a.  Or  enter  sovereigns  un- 

der the  vernacular 
form;  e.  g.  Wilhelm  1, 
king  of  Frussia;  and 
unde  r the  E n glish 
form,  William  1,  king 
of  Prussia,  make  added 
entries  with  brief  titles 
and  call  numbers,  one 
line  to  each  entry;  or 
in  biography  entries, 
two  lines. 

4 2a.  Spell  the  names  of  so- 

cieties, etc.  as  in  their 
])ublications;  e.  g.  N.Y. 
Shakespeare  society, 
with  reference,  if  nec- 
essary, fiom  other 
forms. 

5 2b.  or  colon  abbreviations 

which  mean  more  and 
are  just  as  brief;  fol- 
low same  rule  for 
autobiography.  Use 
colon  abbreviations 
on ly  xchere  i n itials 
would  otherwise  be  gii^ 
en.  Write  all  sux'- 
names  in  fall  on  subject 
card;e.g.  Shaftesbury. 
A.  A.  Cooper,  \st  earl 
of;  Jackson,  Mrs  H.. 
M.  (Fiske)  Hunt.  On  | 
author  card  give  au- 
thor's fall  name,  xcrit- 
ten  out ; e.  g.  Beecher, 
Henry  Ward,  Allen, 
Joseph  Henry. 


2 d-k 


Card  catalog  rules 


I 2j. 


I 21. 


d. 


e. 


f 


h. 


Or  enter  subordinate 
bureaus  directly  under  J, 
the  bureau,  and  under 
the  department  give  a 
list  of  all  bureaus  be- 
longing to  it  under 
which  entries  have  been 
'made. 


Bracket  all  names  and 
parts  of  names  not 
found  on  the  title-page, 
except  in  red  ink  sub- 
ject headings.  S.  C. 
^27,  38,  40-41,  43-44,  46. 


Enter  English  compound  names  under  the  last  part,  foreign  under 
the  first,  with  reference  from  form  not  chosen,  e.  g.  enter  S.  Bar- 
ing-Gould,  under  Gould,  with  reference  from  Baring-Gould,  but 
E.  P.  Dubois-Guchan  under  Dubois-Guchan,  with  reference  from 
Guchan. 

Add  designations  (such  as  titles  of  honor,  dates  of  birth  and 
DEATH,  residence,  ctc.)  to  distinguish  writers  of  the  same  name. 
Omit  the  article  with  such  added  titles,  e.  g.  abate  not  il  abate, 
abbe  not  I’abbe.  Always  add  titles  that  are  part  of  the  person’s 
usual  designation,  as  Rev.,  Gen.,  etc.  ; or  a sobriquet,  e.  g.  Jack- 
son,  T:  Jonathan,  called  Stonewall,  Stewart,  J:  called  Walking. 
Do  not  bracket  such  added  titles.  Distinguishing  dates  follow 
title  affixes,  and  precede  the  affixes,  ed.,  tr.,  etc.,  e.  g.  Smith, 
W:  LL.D.  1814-  tr.  Anon,  follows  distinguishing  dates  and  the 
words  ed.,  tr.,  etc. 

Dates  of  birth  and  death  are  so  compact  and  useful  a distinction 
that  they  should  be  put  on  the  cards  in  all  cases  if  the  cataloger 
has  them  before  him,  and  should  be  looked  up  whenever  there  is 
question  of  identity  between  similar  names. 

Give  names  of  cities  and  towns  in  the  vernacular,  but  larger  polit- 
ical divisions  in  English,  e.  g.  Wien,  not  Vienna,  (with  reference 
from  English  form),  but  Austria,  not  Osterreich. 

When  author’s  name  is  not  in  title  of  first  volume,  but  is  in  that  of 
any  other,  make  both  author  and  title  entries,  S.  C.  lo  and  1 1, 
but  do  not  enclose  author’s  name  in  [ ] nor  add  anoii. 

To  a.void  confusion  with  author’s  initials,  etc.,  letter  to  resemble 
print  (2-3  size)  titles  of  honor  and  similar  distinguishing  words 
when  they  precede  the  fore-name,  also  letter-titles  affixed,  as  d.  d 
S.  C.  23. 

On  ADDED  ENTRY  cards,  write  author’s  name  -on  the  second  line, 
with  full  FORE-NAME  if  Only  one,  with  initials  if  more  than  one, 
like  the  form  for  heading  on  subject  cards.  Rule  2b.  S.  C.  8, 
9,  II,  12,  22,  33.  On  REFERENCE  CARDS,  Write  author’s  name 
on  the  second  line,  in  full.  S.  C.  19,  23,  35,  36. 

For  GOVERNMENT  DEPARTMENTS  &c.  use  the  official  name,  inverting, 
if  necessary  to  alphabetize  by  the  distinctive  word  ; e.  g.  P' ranee 
— Travaux  publics,  Ministere  des.  S.  C.  5.^ 

In  the  often  abbreviated  Italian  names  use  the  full  form  ; e.  g. 
Giovanni  Battista,  not  Giovambattista,  or  Giambattista  ; Giovanni 
Giorgio,  not  Gian  Giorgio  ; Antonio  P'rancesco,  not  Antonfran* 
cesco  ; Pietro  P'rancesco,  not  Pier  P'rancesco. 

10 


Card  catalog  rules  3 a-k 

3 — Title 

a.  Make  title  an  exact  copy  of  title-page,  neither  corrected,  trans* 
lated,  nor  in  any  way  altered  ; but  omit  mottos,  honorary  titles, 
repetitions,  and  fore-names  except  initials  of  editors,  translators, 
etc.,  and  any  other  matter  not  essential.  Indicate  all  omissions 
on  main  cards  (except  initial  article  in  English,  and  author’s  name 
and  titles  in  usual  position),  by  three  dots  . . . which  take  the 
place  of  all  punctuation.  S.  C.  5,  6,  13,  etc.^  Titles  of  books  ’ 
specially  valuable  for  antiquity  or  rarity  give  in  full,  with  all 
practicable  precision.  Copy  exactly  the  phraseology  and  spelling 
of  the  title.  For  spelling  of  heading  see  2 a.  Punctuation 
must  be  supplied  if  omitted  on  the  title-page  and  must  some- 
times be  changed  on  account  of  omissions  or  to  reduce  the 
title  to  a single  sentence. 

h.  Indicate  misprints,  or  odd  spellings,  by  three  dots  underneath, 
rather  than  by  the  common  [sic\  e.  g.  Kanzas  not  Kanzas  [sie]. 
e.  , Follow  old  interchange  of  u and  v,  i and  j,  only  in  books  before 
1600  A.  D.  S.  C.  6 and  7. 

d.  Punctuate  by  Cutter’s  Rules,  No.  163^*,  and  Bigelow’s  Punctuation. 

e.  Supply  in  [ Jin  Eng.  any  additions  needed  to  make  the  title  clear, 

e.  g.  Examination  of  the  president’s  [T  : Jefferson]  message.'^ 

/.  Do  not  translate  into  the  vernacular  proper  names  occurring  in 
FOREIGN  FORMS  ill  the  title,  e.  g.  “ ed.  a J.  G.  Amesio,”  not  “ed. 
a J : W : Ames,”  but  give  the  vernacular  form  as  the  heading  of 
the  reference  card.  S.  C.  8. 

g.  Transliterate  by  A.  L.  A.  rules,  titles  in  foreign  characters,  ex- 

cept Greek.  If  the  title  does  not  show  it,  state  language  of  the  ^ 
book  in  [ ].  S.  C.  32.^ 

h.  In  case  of  two  title-pages  in  different  languages,  use  the  language 

in  which  the  book  is  written,  if  that  has  the  Roman  alphabet; 
otherwise  use  the  title-page  having  the  Roman  alphabet,  e.  g. 
when  a book  has  both  Greek  and  Latin  titles,  give  the  Latin. 

If  the  book  itself  is  in  two  languages  and  has  two  titles  in 
the  Roman  alphabet,  use  the  first.  Accent  words  in  Greek, 
French,  etc.,  regularly,  though  the  title-page  be  all  in  capitals 
without  accents.  S.  C.  10  and  ii. 

i.  After  title  specify  appendix  of  single  volumes,  e.  g.  [apx.  p.  320- 

346],  but  only  in  exact  work. 

j.  Mention  frequency  of  publication  of  periodicals,  e.  g.  Contempo- 

rary review ; [monthly].  Do  not  repeat  if  mentioned  in  the 
title.  S.  C.  28  and  29. 

\ k.  Begin  periodicals  on  author  cards  at  left-hand  red  line  for  first 
two  lines,  using  full  lines  for  the  rest ; on  subject  cards,  begin  at 

II 


Omit  honorary  titles, 
author’s  naine'and  us- 
ually initial  article  in 
Knglish;  put  serial 
number,  designation  of 
series  and  imprint  in- 
formation in  imprint 
or  series  note;  give 
forenamex  of  editors, 
translators,  etc.  fol- 
lowing rule  for  subject 
heading;  see  2b  x indi- 
cate all  other  omissions 
on  main  cards,  as  mot- 
tos, repetitions,  and 
non-essential  matter 
by  three  dots  . . . 
which  take  the  place 
of  all  punctuation. 


No.  207  in  ed.  .3. 


Or  brief  additions  may 
be  made  in  the  vernacu- 
lar. 


If  it  cannot  be  ex- 
pressed in  a single 
word,  put  it  into  a 
note;  e.  g.  “ Greek  text 
with  English  notes.” 


I 3k.  Or  if  author  cards  are 
written  on  P size  (7.5x 
12.5  cm)  indent  like 
subject  cards. 


I*  31.  Inclose  initial  article 
in  ( ). 


3 1-m  Card  catalog  rules 

4 a-d 

right-hand  red  line  for  first  line  and  left-hand  red  line  for  the 
rest.  In  both  cases  begin  at  top  line.  S.  C.  28  and  29.^  Anony- 
mous books  are  to  be  entered  on  second  line,  filling  in  author’s 
name  when  found,  on  first  line.  S.  C.  15  and  16. 

l.  Omit  INITIAL  ARTICLE  in  English  except  in  a few  cases  where  its 

omission  would  destroy  the  sense  ; e.  g.  The  judgment,  a vision. 
In  other  languages  express  the  article,  but  alphabetize  by 
following  word.^* 

m.  Repeat  the  author’s  name  in  the  title  in  those  few  cases  where 

it  is  an  integral  part  of  the  title  ; e.  g.  Monteith’s  geography. 


4 — Imprint 


a. 


1. 


2 4c.  or  give  in  vernacular 
if  it  is  copied  as  a part 
of  the  title. 

i 4c.  translatinR  e(ini valent 
phrases  into  these ; 


d. 


Ordei'.  series  of  periodicals,  etc.  (in  English).  For  other  “ series  ” 
see  4s. 

V edition  (in  English). 

V pages  (or  volumes  if  more  than  one). 

\/  illustrations. 

group  of  portraits.  } 

r ( Use  only  in  exact  work, 

portrait  of  a group.  ) 

portraits. 

plates. 

x/ photographs.  Use  only  in  exact  work, 
maps, 
fac-similes. 
tables. 

vsize  (by  letter;  maps,  broadsides,  etc.,  bight  X width,  in 
centimeters,  e.  g.  91x71  ^'"). 
no  title-page  (if  there  never  was  any), 
v/ place. 

publisher’s  last  name,  in  books  before  1600  a.  d.  S.  C. 
6 and  7. 

'^date. 

copyright  date,  if  differing  more  than  a year  from  date  of 
publication.  S.  C.  3. 

For  full  illustration  of  imprint  see  S.  C.  3. 

Give  initial  capital  to  first  word  of  series  or  edition  in  imprint. 
S.  C.  26  and  34. 

Give  EDITION  in  English  in  all  cases,^and  omit  all  adjectives  except 
new,  the  number  of  the  edition,  and  enlarged  ;^e.  g.  not  2te 
durchgesehene,  vermehrte  und  verbesserte  auflage  but  Ed.  2 enl. 

Give  extremes  of  various  editions,  e.  g.  Ed.  i — 4. 

Give  numbers  of  pages,  connecting  the  last  number  of  each  paging 
with  the  sign  -f  and  adding  unpaged  matter  in  [ ] ; but  where 


Card  catalog  rules 


4e-i 


there  are  four  or  five  pagings,  add  the  shorter  so  as  not  to  have 
more  than  three  groups  of  figures,  usually  the  main  paging 
preceded  and  followed  by  the  totals  of  the  shorter  pagings.  If 
-.there  are  more  than  five  pagings  do  not  count,  but  write  v.  p. 
[various  paging],  except  in  exact  work.  If  the  book  is  unpaged, 
write  unp.  but  for  valuable  or  very  thin  books  count  and  write 
pages  in  [ ].  Give  paging  of  last  recto  when  its  verso  is 
unpaged,  but  last  recto  unpaged,  if  printed  is  + [ij-  S.  C.  3. 

Disregard  advertising  pages  except  when  paged  in  consecu- 
tively. Do  not  specify  folded  leaves  paged  with  the  rest,  except 
in  exact  work. 

Accept  the  paging  of  the  book  unless  there  is  an  obvious 
misprint,  e.  g.  the  first  page  may  be  numbered  5,  but  do 
. not  deduct  the  four  omitted  pages.  In  books  which  are  only  por- 
tions of  other  books  give  inclusive  pages  ; e.  g.  p.  633  — 742. 

Write  f.  (or  leaves)  instead  of  p.  where  the  book  is  foliod, 
i.  e.  numbered  by  leaves  instead  of  pages  ; e.  g.  75  + 260  f. 

If  columns  not  pages  are  numbered,  give  columns  and  in  [ ] 
number  of  pages  ; e.  g.  16  p.  + 3202  col.  [801  p.]. 

If  two  or  more  volumes  are  paged  continuously,  give  num- 
ber of  volumes  and  pages  in  imprint ; e.  g.  2 v.  21  + 360  p.,  and 
add  in  a note  “Paged  continuously.” 

e.  When  volumes  of  a set  are  missing,  give  number  of  volumes  in 

complete  set  ; and  specify  missing  volumes  in  pencil  note,  which 
can  be  erased  as  soon  as  they  are  secured.  S.  C.  28  and  29. 

f.  In  CURRENT  PERIODICALS  and  continuations,  give  exact  statement  of 

volumes  in  library  if  the  library  contains  less  than  half  what  has 
been  published;  e.  g.  Atlantic  monthly,  1858-75,  1880-81, 
1884-date  V.  21-36,  V.  45-48,  v.  53-date;  if  it  contains  more  than 
half,  give  in  imprint  statement  of  entire  work,  and  missing  vol- 
umes in  note.  S.  C.  28  and  29.  Of  a set  published  at  inter- 
vals, like  Stephen’s  “Dictionary  of  national  biography,”  give  in 
imprint  in  pencil  exact  statement  of  what  is  in  the  library,  cor- 
recting pencil  entry  on  receipt  of  each  new  volume,  and  entering 
in  ink  when  complete. 

If  a book  is  incomplete  and  no  more  will  be  published,  give  in  the 
imprint  what  has  appeared,  adding  in  a note  “No  more  pub- 
lished,” e.  g.  American  archives. 

h.  Disregard  engraved  and  illustrated  title-pages  except  in 

exact  work.  If  no  title-page  was  published,  write  in  imprint  n. 
t-p.  [no  title-page].  S.  C.  3.  If  the  title-page  is  otherwise  miss- 
ing, add  in  note  t-p.  w.  [title-page  wanting].  S.  C.  13. 

i.  Except  in  exact  work,  give  number  of  plates,  portraits,  illus- 

13 


4 J-s 


Card  catalog  rules 


I 4i.  In  serials  and  transac- 
tions do  not  distinguisli 
portraits,  plates,  etc. 
but  use  simply  “il.”  • 

and  this  only  when  y. 
the  serial  is  usually 
illustrated. 


TRATioNS,  etc.,  only  when  on  the  title-page  or  quickly  ascer 
tainable. 

Portraits)  plates,  maps,  etc.,  included  in  the  regular  paging  are 
simply  illustrations.^ 

If  there  is  an  atlas  or  volumes  of  plates,  write,  e.  g.  v.  i — 12 
O.  and  atlas  F,  or  if  they  are  of  the  same  size,  v.  i — 12  and 
atlas  O. 


k. 


L 


nt. 


n. 


o. 


1*  4p.  Except  in  case  of  col-  ^ 
ored  cards  copied  from  y^- 
main  subject  card,  and 
title  card  for  anony- 
mous biography. 


If  volumes  of  a set  have  different  sizes  specify  volumes  of  each 
size  ; e.  g.  1 2 v.  (v.  i — 4 O,  v.  5 — 1 2 Q). 

If  a bound  volume  of  pamphlets  has  parts  of  different  sizes, 
give  actual  size  of  each  part  on  its  own  cards  ; in  accession  book 
give  size  of  outside  of  bound  book. 

Give  first  place  of  publication,  unless  another  is  kiioivn  to  be  the 
true  place,  or  the  book  actually  was  printed  in  more  than  one 
place,  when  both  are  to  be  given. 

Give  EXTREME  DATES  where  the  volumes  of  a set  differ,  and  also 
date  of  V.  i.  if  later  than  first  date  ; e.  g.  1834 — 49  [v.  i,  ’38]. 

If  the  copyright  dates  also  differ,  write,  e.  g.  1834  — 49,  [v.  -i 
’38,  ‘'1824  — 31].  Give  all  these  peculiarities  of  date  only  on 
the  main  author  and  subject  cards. 

Give  PLACE  AND  PUBLISHER’S  NAME  in  language  of  title.  S.  C.  6 
and  others  ; corrections  and  additions  in  English,  enclosed  in 
[ ] ; e.  g.  Camb.  [Eng.],  or  Camb.  [Mass].  Give  publisher’s 

name  for  Bibles. 

Use  only  the  abbre.viations  in  the  printed  “Library  abbreviations 
compiled  by  Melvil  Dewey.” 

Write  FULL  imprint  only  on  the  main  subject  and  main  author  card. 
For  joint  authors,  and  other  added  entries,  the  date  is  sufficient. 
S.  C.  13  and  14. 


Contents  and  Notes 


2 4q.  Or  other  notes  gener- 
ally on  subject  card 
only. 


2*  4r.  Prefatory  or  appendix 
paging  is  not  independ- 
ent. 


3 4s.  For  fullness  of  author’s 

name  follow  rule  for 
subject  headings.  See 
2b. 


q.  Give  notes  (in  English)  and  contents  of  volumes  in  smaller  letters 

(generally  only  on  subject  card),  when  necessary  properly  to  de- 
scribe the  work.  Notes  about  the  author  and  on  imperfections  in 
the  copy  go  on  both  cards,  other  notes  only  on  subject  card.“ 
Begin  notes,  except  note  abbreviations,  with  capitals,  starting  on 
second  line  after  imprint  and  indenting  like  title. 

r.  In  ANALYTICAL  REFERENCES  when  the  article  is  independently 

paged,  give  full  imprint  of  the  analyzed  part,  and  in  ( ) write 
“in”  and  title  of  main  work.  S.  C.  24.  If  paging  is  not 
independent,  write  in  ( ) “see,”  and  title,  and  date  of  main 

work,  with  pages  where  analyzed  matter  is  found.  S.  C.  25.^ 

s.  Series  note  follows  date  on  main  cards  in  ( ).^  Always  specify 

14 


u. 


Card  catalog  rules  4 t-u 

5 a-f 

volume  of  series  if  known.  S.  C.  31.  T'or  “series”  of  pcriodi- 
cals,  etc.,  see  Imprint  4a. 

In  contents  and  series  begin  each  separate  entry  on  a new  line  and 
keep  all  entries  to  the  right  of  the  right  hand  red  line,  putting 
volume  numbers,  if  they  occur,  between  the  red  lines.^ 

Note  MS  ANNOTATIONS  if  they  seem  to  add  to  the  value  of  the  book. 


For  fullness  of  autli- 
or’s  name  follow  rule 
for  subject  headings 
See  2h. 


5 — Capitals 

These  are  substantially  the  rules  adopted  by  the  Harvard  college  library. 

In  titles,  notes,  and  whatever  goes  on  the  body  of  a card,  capi- 
talize as  follows : 

a.  The  first  word  of  every  sentence,  of  every  title  quoted,  S.  C.  .15 
and  of  every  alternative  title  introduced  by  or.  S.  C.  10.  In 
quoting  titles  like  the  Nation,  the  Times,  etc.,  capitalize  the 
word  following  the  article  and  not  the  article,  and  do  this  even 
in  defiance  of  quotation  marks  ; e.  g.  extracted  from  the  Times, 
extracted  from  “the  Nation.”  This  rule  allows  capitals  to  the 
Bible,  the  Scriptures,  the  Book  of  Mormon,  etc. 

Names  of  persons. 

c.  Epithets  standing  as  substitutes  for  personal  names  : e.  g.  the 

Pretender.  The  epithets.  His  Majesty,  Sa  Majeste,  His  Excel- 
lency, etc.,  when  not  followed  by  the  personal  name  or  by  the 
titles  king,  president,  etc.,  are  substitutes  for  a personal  name, 
and  should  be  capitalized.  But  when  followed  by  the  personal 
name,  or  by  the  title,  such  epithets  should  usually  be  omitted  ; 
,e.  g.  “the  presence  of  His  Majesty  at  that  time,”  “ the  coronation 
of...  George  HI.,”  “the  favor  of...  the  king.”  When  these 
epithets  occur  with  superfluous  adjectives  the  latter  should  be 
omitted;  e.  g.  not  “His  Most  Glorious  Majesty,”  but  “His.  . . 
Majesty.”  The  rule  allows  capitals  to  Trinity,  the  Deity,  the 
Creator,  etc.,  but  do  not  capitalize  holy,  sacred,  divine,  etc.,  ex- 
cept in  Holy  Ghost,  Holy  Spirit. 

d.  Mr,  Mrs,  Miss,  Dr,  Sir,  Lord,  Lady,  Monsieur,  Madame,  Mademoi- 

selle, Signor,  Don,  Herr,  Frau,  used  as  prefixes  to  names  of 
persons. 

e.  The  Great,  the  Lion-Hearted,  le  Grand,  der  Grosse,  etc.,  used  as 

affixes  to  names  of  persons. 

/ Names  of  places.  These  often  consist  of  an  individual  name  joined 
to  a generic  name.  In  such  cases  capitalize  only  the  former ; 
e.  g.  state  of  Connecticut,  Berkshire  county,  city  of  Boston,  Sus- 
quehanna river,  Catskill  mountains,  Arctic  ocean,  south  Pacific, 
east  Tennessee,  tropic  of  Cancer,  Arctic  regions,  equator.  But 
there  are  some  cases  in  which  the  generic  name  has  come  to  be 

15 


5 


Card  catalog  rules 


so  closely  united  with  the  individual  name  that  both  should  be 
capitalized  ; e.  g,  Niagara  Falls,  White  Mountains,  Mont  Blanc, 
Lake  Erie,  Zuyder  Zee,  North  Carolina,  Lundy’s  Lane,  Van 
Diemen’s  Land,  North  Pole,  Bull  Run,  Fall  River,  Mound  City, 
the  steamer  “ City  of  Boston,”  etc.  Tt  is  not  generally  difficult 
to  distinguish  between  these  two  cases.  Ability  to  use  the 
individual  name  by  itself  will  usually  afford  a safe  criterion  ; e.  g. 
we  can  say  “the  Catskills,”  but  not  “ the  Whites.” 
g-.  Epithets  standing  as  substitutes  for  names  of  places  ; e.  g.  the 
South,  the  Orient,  United  Kingdom.,  etc. 
k.  Arbitrary,  undescriptive,  fanciful,  outlandish,  or  otherwise  purely 
INDIVIDUAL  EPITHETS  Occurring  in  the  name  of  a society,  corpo- 
ration, or  building;  e.  g.  Vulture  insurance  company.  Pi  Eta 
society.  Globe  bank.  Star  and  Ga'rter  inn,  Adelphi,  Star  chamber. 
Excelsior  mine.  Court  of  Oyer  and  Terminer,  Chrestomathic  day- 
school,  Old  Bailey.  Capitalize  names  of  societies  or  collective 
bodies,  and  write  Royal  society.  Board  of  trade,  House  of  repre- 
sentatives, First  congregational  church.  Harvard  college,  Ameri- 
can academy  of  arts  and  sciences.  State  department,  Oxford 
university.  Parliament,  .College  of  physicians  and  surgeons,  etc. 
/.  The  pronoun  I ; the  interjection  O ; a.  d.,  b.  c.,  in  dates  ; d.  d., 
M.  D.,  etc.  ; but  not  ms.,  mss. 


/ 


- 5j.  Or  capitalize  adjectives 
and  nouns  derivedfrom 
names  of  persons  and 
jdaces,  unless  reputa- 
ble usage  justifies  lower 
case. 


k. 


I 


m. 


In  English  and  Latin,  but  not  in  other  languages,  capitalize  also 
ADJECTIVES  derived  from  names  of  persons  and  places;  e.  g. 
English,  Platonic,  etc.^  This  rule  allows  the  capitalization  of 
many  names  of  parties  and  sects  which  may  be  regarded  as 
adjectival  nouns  derived  from  proper  names,  as  Lutheran, 
Arminian,  Jesuit,  Christian,  Buddhist,  etc.  Otherwise  do  not 
capitalize  such  words ; e.  g.  catholic,  episcopal,  puritan,  whig, 
democrat,  quaker,  Unitarian,  etc. 

Names  of  the  months,  days  of  the  week,  and  holidays,  but  only  the 
individual  part  of  the  name;  e.  g.  Shrove  Tuesday,  Candlemas, 
4th  of  July,  Fast  day.  Capitalize  also  Advent,  Lent,  Lord’s 
Supper. 

Pope,  Saint,  Bp.,  King,  Earl,  Capt.,  Rev.,  Hon.,  Prof.,  Judge,  Gov., 
etc.,  used  as  prefixes  to  names  of  persons  ; e.  g.  King  George 
HI.,  Earl  Russell,  Bp.  Colenso,  Secretary  Phsh.  Otherwise  do 
not  capitalize  such  words  ; e.  g.  the  king  of  England,  the  earl 
of  Derby,  the  bishop  of  Lincoln,  the  secretary  of  war. 

Except  in  the  cases  specified  above,  use  small  letters  exclusively, 
tho  local  usage  require  capitals,  e.  g.  nouns  in  German.  But 
do  not  use  capitals  if  local  usage  is  small  letters,  e.  g.  names  of 
months  in  P^rench. 


6 


Card  catalog  rules 


5 n-p 

6 a-f 


SPACING  AND  UNDERSCORING 

n.  Leave  space  of  one  centimeter  in  headings  between  author’s  name 

and  words  or  dates  affixed,  but  write  dates  on  biography  cards 
at  the  end  of  the  line.  S.  C.  26  and  2j}  The  first  line  (or  more 
if  needed,  S,  C.  13  and  14)  is  reserved  for  the  author’s  name, 
and  is  left  blank  if  the  author  is  not  known.  S.  C.  15. 

The  title  begins  on  the  next  blank  line  tho  there  be  vacant 
space  on  the  author  line. 

But  periodicals  are  entered  on  the  author  line.  S.  C.  28  and  29. 

o.  Leave  also  one  centimeter  between  title  and  edition,  between  edition 

and  the  rest  of  the  impi'int,  between  size  and  place,  and  between 
date  and  series  note,  or  other  matter  following  date  on  the  same 
line.2 

p.  On  main  cards  singly  underscore  secondary  entries  and  refer- 

ences ; on  secondary  cards  doubly  underscore  main  entry,  but 
do  not  underscore  secondary  entries  or  references.^  S.  C.  13 
and  14.  Y ox  joint  authors  of  series  singly  underscore  the  first 
in  series  note  on  main  cards,  and  the  others  on  series  card. 

6 — Arrangement 


a.  Surnames  when  used  alone  precede  the  same  names  with  fore- 

names , initials  of  fore-names  precede  fully  written  fore-names 
beginning  with  the  same  initials,  (e.  g.  Brown;  Brown,  J.  L.; 
Brown,  Ja.). 

b.  Prefixes  M’  and  Me,  S.,  St,  Ste,  Messrs,  Mr  and  Mrs,  arrange 

as  if  written  in  full,  Mac,  Sanctus,  Saint,  Sainte,  Messieurs 
Mister,  and  Mistress. 

c.  Works  of  an  author  arrange  thus  : — 

1.  Collected  works. 

2.  Partial  collections. 

3.  Single  works,  alphabetically  by  first  word  of  title. 

d.  Alphabet  in  order  of  English  alphabet. 

e.  German  ae,  oe,  ue  always  write  a,  o,  u,  and  arrange  as  a,  o,  u ; e.  g. 

Gothe,  not  Goethe.  But  in  case  of  several  surnames  which  are 
alike  except  the  umlaut,  arrange  the  umlauted  after  the  plain 
letter ; e.  g.  all  the  Mullers  after  all  the  Mullers,  W.  Muller 
coming  before  A.  Muller. 


f.  Names  of  persons  precede  similar  names  of  places,  and  places 
precede  titles,  e.  g. 

Washington,  G : 

Washington  (d.  c.) 

Washington  Adams  in  England.  (Title  of  book.) 

See  also  Cutter’s  Rules.  1876,  no.  169-196;  ed.  of  1889  or  1891,  no. 
213-258. 


17 


r■ 

J- 


1 5n.  This  space  may  Ite 
sliortened  to  avoid 
over-numiiig  the  line. 
Or  follow  the  name  rule, 
for  (hiten  on  bioijraphy 
curds. 


2 5o.  If  space  would  come  ' 

at  l)eginnlng  of  line, 
leave  no  si)ace.  On  all 
secomiary  cards  and  in 
series,  notes,  etc.  leave 
1-2  centimeter  in  all 
similar  ))1  ices;  e.  g.  on 
second  line  of  editor, 
translator,  biograjiliy 
(!ards,  etc.  and  between 
title  and  date,  title  and 
volume,  et(!. 

3 5p.  unless  they  do  not  ap- 

pear on  main  cards. 


S,  /-LL.^ 


4_ 

/ ‘ V 


7 a-j 


Card  catalog  rules 


a. 


b. 


1 Tb.  If  P size  is  used  for 
author  cards,  indent 
them  like  subject  cards, 
as  the  larger  card 
makes  tt  less  impor-  ^ 
tant  to  use  the  left  mar- 
gin , and  there  are  prac- 
tical advantages  m 
having  author  and  sub- 
ject cards  alike.  .j 


2 7f.  in  red  ink. 


/ 


h. 


7 — Subject  Cards 

‘In  general  write  subject  cards  like  main  author  cards  with  author’s 
name  on  upper  line,  followed  by  title  and  imprint.  Name  of 
subject  entry  is  not  written  (except  where  divisions  more  minute 
than  in  the  printed  classification  are  introduced  alphabetically 
under  final  class  no.  see  7 m),  but  subject  is  shown  by  class 
number  in  upper  left  corner  of  card.  Note  the  following  points 
of  difference  : — 

Size.  Use  P size  [7.5  x 12.5  cm]  for  subject  cards,  I size  [5  x 12.5 
cm]  for  author  and  title  cards.  [This  distinction  in  size  is  made 
at  Columbia,  but  is  not  essential.  Many  prefer  to  use  P size  for 
all  cards.  See  Library  notes  i:  34®.]^ 

P'uLLXESS  OF  EXTRA.  On  subjcct  cards  abbreviate  author’s  fore- 
name and  give  a fuller  title.  Rule  2b.  S.  C.  i,  6,  etc. 

IMarcxIX.  On  subject  cards  leave  all  space  at  left  of  first  vertical 
line  free  for  stamping  cross  reference  subject  numbers. 

Periodicals.  Indent  subject  card  of  a periodical  by  Rule  3k.  S.  C. 
28  and  29. 

Biography.  Add  name  of  subject  of  life  with  date  of  birth  and 
death  on  upper  line.-  See  Rules  iw,  ly,  and  S.  C.  26,  27,  and  38. 

Stamp  call  number  of  every  book  (thus  indicating  both  its  subject 
and  location  on  shelves)  on  all  its  cards  ; class  number  first,  and 
directly  under  this  its  book  number,  in  blue  ink  in  upper  left 
corner  of  card,  on  first  and  second  lines  of  main  cards,  and  on 
second  and  third  of  cross  reference  subject  cards.  Stamp  cross 
reference  number  in  red  ink  on  upper  line  of  reference  card,  and 
on  fourth,  and  (if  more  than  one  reference)  on  succeeding  lines 
of  main  subject  card.  S.  C.  27,  42,  43,  45,  47,  48,  49,  50,  and 
51.  Put  no  cross  reference  numbers  on  the  face  of  cards  for  the 
name  catalog.  Add  vol.  number  in  blue  ink  to  all  cards  referring 
to  only  part  of  a set.  S.  C.  24,  25,  and  27. 

There  are  three  forms  of  cross  reference  subject  cards,  each 
stamped  according  to  Rule  7g. 

Gexeral  ; where  the  book  as  a whole  treats  of  more  than  one 
subject.  Make  reference  card  for  the  less  important  subject, 
giving  simply  author,  brief  title,  and  date.  S.  C.  48  and  49. 

Axalytical.  This  may  be  biographical,  like  S.  C.  27,  or  analy- 
sis of  any  other  subject  of  importance.  S.  C.  50  and  51. 

Ixdepexdext;  pamphlets  or  books  on  different  subjects  bound 
in  one  volume.  Card  each  independently,  i.  e.  subject  and 

18 


Card  catalog  rules  7 k-m 

8 a-b 

author  cards,  with  full  imprint  for  each  part.  Locate  book  by 
most  important  subject,  and  treat  cards  of  this  part  as  main 
cards,  stamping  subject  cards  for  other  parts  as  cross  reference 
cards.  Do  not  stamp  these  cross  reference  numbers  on  main 
card. 

k.  Arrange  subject  cards  numerically  by  class  numbers,  and  under 
each  number  by  authors,  disregarding  book  numbers  ; except 
for  colleges  [378.4-9]  and  authors  to  whom  a special  class 
number  is  assigned  in  literature  and  philosophy,  which  arrange 
under  each  class  number,  by  book  numbers  instead  of  by 
authors. 

/.  Genealogy.  In  929.2  alphabet  by  subject  instead  of  author, 
writing  subject  name,  e.  g.  Grant  family,  on  the  top  line,  as  in 
S.  C.  26. 

m.  Use  “special  topic  card,”  where  an  alphabetical  arrange- 
ment of  minute  subjects  is  desirable  under  the  class  number  ; 
e.  g.  974.41  means  history  of  Berkshire  county,  Mass.  ; for  his- 
tory of  several  towns  in  that  county,  write  name  of  each  town  in 
red  ink  above  author’s  name  on  its  subject  card,  thus  making  it 
a “ special  topic  card  ; ” arrange  these  alphabetically  by  red  ink  — 
special  topics  at  end  of  author  arrangement  under  class  number, 
and  put  a “ special  topic  guide,”  S.  C.  47,  containing  a list  of 
these  towns,  at  beginning  of  974.41. 


8 — Colored  Cards 

To  make  certain  classes  of  entries  more  prominent,  use  cards  of 
distinctive  colors  for  both  main  and  analytical  cards. ^ 

COLORED  CARDS  IN  AUTHOR  CATALOG. 


Indicate  these  on  main 
cards  by  underlining 
the  names  under  which 
these  entries  are  made, 
or  by  a note,  if  neces- 
sary. 


This  makes  a name  catalog  in  place  of  a strict  author  catalog. 


a. 


b. 


Blue  cards  for  author  bibliography.  S.  C.  46.  Use  these  in  name 
catalog  instead  of  subject  cards  under  012  in  subject  catalog.  Put 
in  012  a card  with  this  note  : — “ For  bibliography  of  any  special 
author  see  blue  cards  sta7iding  first  under  his  name  in  aiUhor 
catalogF'^ 

Green  cards  for  biography.  S.  C.  40  and  41.  These  duplicate 
subject  biography  cards  (S.  C.  26,  27,  38),  but  are  arranged 
in  the  single  alphabet  of  the  name  catalog,  where  they  may  be 
found  without  knowing  anything  but  name.  The  subject  cards 
snow  biography  of  any  class,  though  readers  know  no  names. 

/ 19 


Or  let  these  duplicate 
in  name  catalog  the 
white  subject  cards  un- 
der 012  0/  subject  cat- 
alog. 


8 c-h 


Card  catalog  rules 


c.  Yellow  cards  for  criticism,  i.  General  criticism  of  an  author. 

S.  C.  44.  2.  Criticism  of  an  individual  work.  Make  author  card 

similar  to  S.  C.  43. 

d.  Arrange  colored  and  white  cards  in  name  catalog  : — 

1.  Bibliography  (blue). 

2.  Biography  (green). 

3.  Complete  works  (white). 

4.  Genera]  criticism  (yellow). 

5.  Partial  collections  (white). 

6.  Individual  works  (white)  alphabeted  by  titles  and  each  followed 
by:  — 7.  Criticism  of  that  work  (yellow). 

8.  Joint  author  (white). 

9.  Added  entry  cards,  ed.  tr.  etc.  (white). 


e. 


1 8el.  For  fullness  of  auth- 
or’s name  follow  rule 
for  subject  headings. 
See  2b. 


2 8e2  Or  let  these  duplicate 

white  subject  cards  in 
1)1H  and  its  sub-dii  isions. 
Enter,  e.  g.  a bibliog- 
raphy of  mathematics 
on  a white  card  and 
arrange  in  016.51 ; also 
on  a blue  caj'd  and  ar- 
range in  510. 

3 8f.  For  fullness  of  biogra-  -f 

phee  follow  rule  for  /* 
subject  headings,  see 
2b;  give  only  siuname 
of  author. 


COLORED  CARDS  IN  SUBJECT  CATALOG 

Blue  cards  for  bibliography. 

1.  “ Best  book  ” cards  to  show  most  desirable  treatises  or  articles, 
both  popular  and  exhaustive.  S.  C.  45.^  Arrange  at  beginning 
of  subject,  preceded  only  by  special  topic  guide,  if  any. 

2.  “ Subject  bibliography  ” cards.  These  take  the  place  of  white 
subject  cards  in  016  and  its  subdivisions.  Enter  e.  g.  a bibliog- 
raphy of  mathematics  on  a blue  card  in  black  ink,  in  form  of  an 
ordinary  subject  card  and  arrange  after  “best  book”  card,  if  any, 
in  510.2 

Green  cards  for  biography.  S.  C.  42.^  These  are  practically  “ best 
book”  cards  on  biography  illustrative  of  the  subject.  Enter  on 
green  cards  only  the  best  lives,  as  full  lists  can  be  found  under 
920.  Arrange  after  blue  bibliographical  cards  and  before  white 
cards. 

Yellow  cards  for  criticism,  i.  General  criticism  of  an  author, 
mainly  confined  to  literature.  Make  subject  card  similar  to 
S.  C.  44. 

2.  Criticism  of  an  individual  work.  S.  C.  43.  Arrange  next  after 
works  criticised. 

Arrange  cards  in  subject  catalog:  — 

1.  Special  topic  guide  (white). 

2.  Best  book  card  (blue). 

3.  Subject  bibliography  cards  (blue). 

4.  Best  lives  card  (green). 

5.  General  works  (white). 

6.  Special  topics  (white),  alphabeted  by  words  on  top  line. 

Criticism  cards  (yellow)  arc  arranged  next  after  works  criticised. 

20 


Card  catalog  rules 


9 a-d 


9 — Miscellaneous 

a.  In  addmg  another  entry  to  a card,  — indicates  omission  of  heading 

of  heading  and  title.  Add  later  to  earlier  editions  in  this 

way,  giving  full  imprint  of  second  and  part  of  title  if  it  differs 
from  the  earlier  edition.  S.  C.  32  and  33. 

b.  Use  Arabic  figures  for  all  numbers,  but  in  the  title  follow  the  form 

given  after  names  of  rulers  and  popes.  S.  C.  26.  Thus,  use 
figures  for  numeral  adjectives  and  nouns  in  any  language  ; but 
not  iox  adverbs  e.  g.  “printed  for  the  ist  time,”  but 

write  “now  first  printed.” 

c.  Confine  author,  and  subject  entry  if  possible,  without  omitting  im- 

portant information,  to  one  card  each. 

d.  When  more  space  is  needed,  number  and  tie  on  “extension 

CARDS  ” and  indent  them  as  if  all  on  one  deep  card,  leaving 
space  for  call  number  in  the  upper  left  corner  of  author  cards. 
On  series  cards  only,  give  an  abbreviated  heading  on  the  back 
to  identify  if  misplaced. 

Book  numbers.  The  letters  (or  letters  and  figures)  on  the 
second  line  of  the  left  upper  corner  of  the  sample  cards  are 
the  book  numbers  as  used  at  Columbia.  These  determine  order 
on  the  shelves,  but  do  not  affect  the  card  catalog  rules.  For 
explanation  see  shelf  list  rules. 

If  preferred  titles  (of  periodicals,  anonymous  and  other  books  widely 
known  by  their  title)  may  be  scattered  through  the  name  catalog 
instead  of  being  kept  in  a separate  alphabet.  No  change  whatever  is 
required  in  the  cards.  Cards  can  be  found  quicker  if  names  and  titles 
are  kept  separate,  as  on  an  average  only  half  as  many  cards  occur 
under  any  word,  but  careless  readers  may  look  in  the  wrong  alphabet 
or  forget  that  there  are  two.  If  they  are  kept  separate,  guard  against 
mistakes  by  very  plain  labels  on  each  catalog. 

The  subject  catalog  is  to  be  used  with  the  printed  index.  Readers 
need  not  know  anything  of  its  arrangement.  This  Relativ  Index  has 
some  20,000  topics  plainly  printed  for  the  easiest  possible  reference. 
Each  is  followed  by  a simple  arable  number.  Reference  to  the 
subject  catalog,  arranged  in  simple  numerical  order,  shows  the 
library’s  resources  in  that  topic.  This  reference  is  found  by  long 
trial  to  be  m.uch  quicker  than  to  the  common  catalog  arranged 
alphabetically  by  topics.  This  enables  us  to  combine  the  great  ad- 
vantages of  classed  and  dictionary  catalogs. 

For  full  explanations  see  preface  to  “ Decimal  Classification  and 
Relativ  Index  by  Melvil  Dewey,”  publisht  by  Library  Bureau,  146 
Franklin  St.,  Boston. 


^ "'■a  ^ € \r  z d%  O ^ 

\ ' ^ • 

S.  C.  1-3  Sample  cards  ' ’ ^ ^ ' 

SAMPLE  CARDS  ILLUSTRATING  THE  CATALOG  RULES 

The  italics  in  S.  C.  4,  5,  28,  20,  o'.)  and  32  indicate  that  the  matter  thus  printed  is 
to  be  written  in  pencil  on  the  cards. 

Xumbers  in  hair  line  type  above  and  below  the  regular  call  number  are  reference 
numbers,  and  should  be  stamped  or  written  in  red  ink.  S.  C.  27,  42,  43,  45,  47-51. 

Names  and  titles  in  hair-line  type  at  the  top  of  colored  cards  are  written  in  red 
ink.  S.  C.  26,  27,  38,  40,  41,  43,  44  and  46. 


Simple  subject  card.  Rules  la,  2 — 6,g 


330.4 

M59 


Mill,  J:  S. 


dati 


e^. 


economy. 


Essays  on  some  unsettled  questions  of  political 

L.  im. 


Ed.3.  6 + tl^  + 164p.O. 


o 


2 Simple  author  card.  Rules  la,  2 — 6,g 


330.4 

M59 

^economy. 


]\Iill, 


onn 

J:  Stuart. 

A. 


cjalfes 


B 

E 


ssays  on  some  unsettled  questioi^  of  j^olitical 

1,3.  6 + [l|+104p.  0.  L.  1?17.  ■ 


iO 


3 Order  of  imprint.  Imaginary  book.  Rule  4a 

dites 


^mith, 

AV^orks.  Ed.2  enl.  340+  [I3p.il.  gr.  of  por 
1 por.  pi.  phot.  Tmaps,  fac-sim.  tab.  0. 

N.  Y.  1879,  f 753. 


Sample  cards 


S.  C.  4-g 


4 Main  entry  unc’er  editor.  Rules  ib,ih 


973 

W73 


Winsor,  Justin, 


Jl.  pi.  maps,  Q. 


Narrative  & critical  history  of  America.  v.2-^, 


5 Official  body  made  author.  Rules  ic,if,im,in,2f 


U.S. 


— Interior,  Dep’t  of — Education,  Bureau  of. 

Public  libraries  in  the  U.  S...  their  history j^condi- 


ytion  & minagefnent.  Special  report.  • pt.if). 


W.1876. 


6 Subject  card  with  editor.  Rules  ig,ik,im.it,iy,iz,4m,4q 


875.1 

Cicet 

J2 

( 

lemenl 

i 

2v.  i;i 

V 

dd-te 


."IS 


lata  & avcta  ...  eiusdem  D.  Lambini  annotationes. 
F.  aedibiis  Rouillij,  1565-66, |-v.l, ’66 j. 

V.2  apud  Bernardum  Turrisanuin. 


7 Author  card  with  editor.  Rules  ig,ik,im,it,iy,iz,4m,4q 


875.1 

Cice 

ro,  M[arcuS]  Tullius.  diles  •<, 

J2 

Opera  omnia  qvae  exstant;  a D!®^.lmbino  ... 

vemendata 

& 

ivcta  ...  eiusdem  D.  Lambini  annotationes.  2v. 

«in  1,  F. 

P 

aedibus  Rouillij,  1565-66, (-v.l,’66;|. 

1 

V.  2 apud  Bernardum  Turrisanuin. 

8 Editor  card.  Rules  ig.ik,im,it,iy,iz,4m,ga 


Lambin,  Denis, 
Cicejro,  M.  T. 

Opera  omnia.  1565-66. 


875.1 

J2 


9 Partial  translator  card.  Rule  ik 


Warner, 
tus,  T.  M. 


872.3 

K 


Plan 


Comedies.  1769-74.  v.  3-5. 


S.  C.  10-15 


Sample  cards 


370.1  ; 

ilous 

seau, 

R76 

/ 

]linile;  ' 

10  Author  card  with  title  entry.  Rules  iu,iv,iz,2g' 

^J^acquesjj  id.'tei 

De  I’education.  2v.sq.Q. 


Geneve 


II  Title  card.  Rules  iu,iv,iz,2g.4m,ga 


370.1 

R76 


liloue 


imile;  ou,  De  I’education.  1780. 

seau,  Ji  J. 


12  Partial  title  card.  Rules  iz,4m 


P817.39 

B 


lOW 


Biglow  papers. 

3II,  J.  R. 


Meliboeus-Hipponax ; the  Biglow  papers.  1848-67. 


13  Joint  author  card.  Rules  ik,il,4p,5p,4q  

, [J;*^Sristoph  vonj^^^^Sthe,  [J; 


832,62  ^chili 
U 


er. 

W.  vori]. 

Briefwechsel  in...l794-1805. 


6v.  in  3^  S. 


vStut.  1828-29. 


7^ 


V.  4 t.-p.w. 


14  Jojnt  author  card.  Rules  ik,il,4p,5p 

832.62  (3r5thle,  [J;t^'^olfgang  von^^'^  Schiller,  [J;  0. 
u r F;  von,  “ 

Briefwechsel.  1828-29. 


823.89 

W58 

\bv  the  an 

lior  o£ 

'J..  1879.  \ 

\ 

N. 

15  Anonymous  title  card.  Author  not  found.  Rules  if, 3k 


24 


Sample  cards  S.  C.  16-22 

16  Anonymous  author  card.  Author  found.  Rules  if,2g,3k,4q 


P560 

A 

enl. 


Cha 
12  + 


32 


mbers,  Rob.]  anon. 

Vestiges  of  the  natural  history  of  creation.  Ed.  10 
L.  1853. 


5+67p.il.O. 

See  Athena3Um  1884,  83:535. 


17  Anonymous  title  card.  Author  found.  Rules  if,2g,3k 


P560 

A 


Vestiges  of  the  natural  history  of  creation.  1853. 

Chaimbers,  Rob.j 


18  Author’s  initials  card.  Author  not  found.  Rule  id 


811.49 

0, 

G.  E. 

0t4 

Thurid  & other  poems.  123p.O.  B.  1874. 

19  Author’s  initials.  Reference  card.  Rule  id 


0,  G.  E.  see 

Otis 

, G:  Edm. 

320,1 

0 

0 

< 
^ ■■ 

083 

N.Y.1895 

/■B.l 

20  Pseudonym  author  card.  Real  name  unknown.  Rule  le 


jrdale,  Sir  H:  Standish,  pseud. 

Fall  of  the  great  republic,  1886-88.  226p.  S. 


11885, 


21  Pseudonym  author  card.  Real  name  found.  Rule  le 


P823.82 

[Tha 

11 

sq.O. 

[L-i  n 

46p.il.pl. 


d. 


22  Pseudonymous  book.  Real  name  found.  Added  entry  card.  Rule  le 


P823.82 

Z2 


Titmarsh,  Mfichael]  A[ngelo„ 
Tha([;keray,  W: 

n.d. 


pseud,  of 


Mrs  Perkins’s  ball. 

25 


S.  C.  23-28 


Sample  cards 


ritcomb,  Timothy,  pseud. 
Holland,  Josiah  Gilbert. 


23  Several  books  under  same  pseudonym.  Reference  card.  Rule  le 

see 


24  Author  analytical  “ in  ” card.  Rules  ix,4r 


330.8  Hastach,  W; 


Sch5 

V.5 


1883. 


Das  englische  arbeiterversicheriingswesen;  geschichte 


seiner  entwickpung  & gesetzgebung. 


16+447p.O. 


Lpz. 


(in  Schnioller,  Gst.  Staats  & social wissenscliaftliche 


forschungen.  1883.  v.5,  pt.l.) 


25  Author  analytical  “ see  ” card.  Rules  ix,4r 


827.7  Milton,  J: 


D49 

V.6 


Mask  of  Comus  ...  (see  Deverell,  Rob.  Discoveries 


in  hieroglyphics.  1813.  v.6,  p. 81-230.) 


26  Biographical  subject  card.  Rules  iw,5n,7f 


P923.144 

Louis  14,  king  of  Fra7zce,  1638-1  j 1 3. 

A 

Jambs,  G:  P.  R. 

] 

Life  & times  of  Louis  the  fourteenth.  New  ed. 

2v.  2por.  D.  L.  1851. 

27  Biographical  analytical  subject  card.  Rules  iy,5n,7f,i 


928.33 

833.62 

0 

V.I 


Richter,  Jt  Paul  F;  1^63-182^. 

Cariyle,  T: 

Biographical  sketch  of  ...  Eichter.  (see  Eicliter,  JtP.  F; 
Flower,  fruit  & thorn  pieces.  1863.  v.l,  p.1-67.) 


28  Periodical  subject  card.  Rules  if,it,iu,iz,3j,3k,4f,4q,7e 


051 

Nation;  a weekly  journal  devoted  to  politics, 

N 

litera 

:ure,  science  & art,  \^^b-date,  v.i-date^  sq.F. 

N.Y. 

I'^^b-date. 

T-34-J7,  1882-83  wanting. 

26 


S.  C.  29-32 


ax. 


Sample  cards 


2ij  Periodical  title  card.  Rules  if.  it,  lu,  iz,  sj,  3k,  4f,  49,  7e 


051 

N 


N.Y.  186f. 


itTatio 

■;ure, 
date 


n ; a weekly  journal  devoted  to  politics,  litera- 
science  & art,  \?>&b-date.  v.i-date,  sq.F. 


1882-8J  wanting. 


30  Series  card.  Rules  if,iv,2k.4S,4t,5p 


jVan 


l>t  of  2 cards 

Nostrand,  D:  ed. 

Science  ser. 


628.8  5 Butler,  W.  F.  Ventilation  of  buildings.  1873. 

N3  ■ ! 

622.41  V.14  Atkinson,  J.  J.  Friction  of  air  in  mines.  1875. 

N5  , See  next  card. 


621.5 

vAO 

2 

Zahner,  R.  Transmission  of  power  by  compressed 

N8 

air.  1878. 

621.5 

vAQ 

1 

Ledoux,  Ice-making  machines.  1879. 

N9 

31 

Author  card  with  series  note.  Rules  if,4s,5p 

621.5 

N9 

Ledc 

)ux,  tC!] 

'ce-making  machines,  theory  of  j-theirj  action  ...  tr. 

fr.  the  Fn 
trand,  D: 


ench.. 


150p.  ilS.  N.Y.  1879.  (Van  Nos- 


ed. Science  ser.  v.46.) 


32  Author  card  showing  added  edition.  Rule  4q,9a 

888.5  kristoteles. 

Q6 

Grant,  ba 


■t. 


Ethics;  [Greek]  il.  with  essays  & notes  by  Sir  A. 
Ed.2.  2v.  0.  L.  1866. 

Ed.3.  2v.O.  L.  1874. 

V.s  of  €d.  g wanting. 


27 


S.  C.  33-38 

33 

Sample  cards 

Editor  card  showing  added  edition.  Rule  ga  . 

883.5 

1 

3-rant,  Sir  Alex.  bart.  ed. 

Q6 

Arist 

boteles. 

Q7 

■ j 

Ethics.  1866. 
1874. 

34  Title  card  for  sacred  books.  Rule  li 


P297 

B 


with  a njemoir 
L.  1850. 


Koran. 

Koran  ...  tr.  into  English  ...  by  G:  Sale, 
of  the  translator. 


New  ed. 


16  + 516p.  pi.  mapS;  0. 


35  Reference  card.  Rule  2a 


iGroot,  Hugo  van, 
Gropius,  Hugo^ 


see 

dartes 


36  Reference  card.  Rule  10 

Sidney,  Hk  see 

Ronjiney,  H^^iSney,  1®^  earl  of,  dites 


37  Title  analytical  card.  Rule  iz 

! 822 
In2 

1 ¥.6 

1 theatre. 

cd 

m 

Julius  Caesar;  a tragedy.  1824. 

5!Spere,  W:  (in  Inchbald,  Mrs  E..  (S.)  British 

1824, 

. V.  6.) 

38  Biographical  subject  card.  Rules  iw.5n,7f 


923.144 

N1614 


; Napoleon  /,  emperor  of  France^  Ij6g-i82 [ . 

Jomini,  A.  Hi  baron  de. 

Life  of  Napoleon...  tr.  fr.  the  French  with  notes  by  | 
H:  M'.  Halleck.  4 v.  0 & atlas  obi.  0.  N.  Y.  1864.  j 

28 


Sample  cards 


S.  C.  39-43 


39  Author  card  for  biography.  Rule  iw 


923.144 

N1614 

by  H;  W. 


Jomini,  Ant.  H!  baron  de. 

Life  of  Napoleon...  tr.  fr.  the  French  with  notes 
Halhck.  4 V.  0 & atlas  obi.  0.  N.Y.  1864. 


40  Green  card  for  biography  in  author  catalog.  Rule  8b 


For  biography  of 

Napoleon  7,  emperor  of  France^  i^6g- rS2 see 

923.144  iTomini,  A.  H!  baron  de. 

N1614  Ljfg  gf  Napoleon...  tr.  fr.  tlie  French  with  notes 

by  H:  W.  Halleck.  4 v.  0 & atlas  obi.  0.  N.Y.  1864. 


41  Green  card  for  autobiography  in  author  catalog.  Rule  8b 


928.24 

C191 


For  bio  jraphy  of 

Carlyle,  T:  lyg 5-1881,  see 

Carlyle,  T: 

Reminiscences;  eel.  by  J.  A.-Froucle.  10+[2j+  536p.  0. 

N.  Y.  1881. 


42  Green  card  for  biography  in  subject  catalog 


370.9  F 

Among  oth< 

ar  valu 

Bic 

:r  lives 

able  matter  bearing  on  this  subject 

igraphy  of  eduealion. 
note  specially:  — 

see 

Call  numbei 

Life  of 

By 

923.74 

Ar62 

Arnold,  T: 

Stanley. 

923.743 

P43 

Pestalozzi. 

Biber. 

923.77 

M31 

Mann,  Horace. 

Mann,  Mrs 

923.77 

L992 

Lyon,  M.. 

Fiske. 

43  Yellow  card  for  criticism  in  subject  catalog.  Rule  8g 


215 


824.89 

M99 


For  criticism  of 

'eeley^  J:  R. 

Natural  religion^ 

Myets,  F:  W.  H. 

New  Eirenicon,  (see  Myers,  F:  W.  H.  Essays,  modern. 
1883.  p.  289-311.) 


S.  C.  44~4^ 


Sample  cards 

44  Yellow  card  for  criticism  in  author  catalog.  Rule  8c 


Por  critjicism  of 

Browning,  Rob, 


821.83 

D 

L.  1868. 


see 


Nettleship,  J:  T. 

^Pssays  on  . . . Browning’s  poetry.  6 + [1^  + 305p.D. 


45  Best  book  card  in  subject  catalog.  Rule  8e 


335 

335  El  9 

E 

ly,  R:  ^ 

For  popular  treatises  see 

Fr.  & Ger.  socialism. 

335  L381 

aveleye,  E. 

Socialism  of  to-day. 

335  R12 

ae,  J: 

Contemporary  socialism. 

335  W88 

^oolsey,  T.  D. 

Communism  & socialism. 

335  M57 
335  M73 
335  R33 
335  Schl 

Revised 


‘or  schjolarly  or  exhaustive  treatises  see 


lyteyer,  R. 
ivkolinari,  G. 
E.eybaud,  L. 
Schaffle,  A.  E. 


Emancipations-kampf. 
Mouvement  socialiste. 
Socialistes  niodernes. 
Kapitalismus. 


46  Blue  card  for  bibliography  in  author  catalog.  Rule  8a 


1 

For  bibliography  of 

Carlyle,  T:  see 

012 

cShd 

ipherd,  R:  H.j  anon. 

G 

Bibliography  of  Carlyle  ; a... list  ...in  chronological 

order  of 

i [liisj 

published  writings  ...  1820-81.  ll  + 60p.  ly.  1 

L.  [pref. 

i 188i; 

]•  ' 
30 

Sample  cards 


S.  C.  47  51 


47  Special  topic  guide.  Rule  7m 


974.41  1 

ierks 

ihire  co.  Mass. 

< 

'ards  0 

1 this  subject  stand  in  this  order  : — 

Bibliog 

raphicz 

1 (blue  cards);  Biographical  (green);  General  works  (white); 

Special 

topics 

(white);  alphabeted  by  words  on  top  line,  in  red  ink,  as  follows  ; — ^ 

Grea1 

Lee 

; Ba 

Tington 

Leno 

X 

PittsJ 

ield 

Stocl 

:brid 

ge 

Williamstown 

48  Main  subject  card  showing  general  subject  reference.  Rule  7b 


813,49  ' 

^all|ace,  LeW[iS). 

W15 

pair  god ; or,  The  last  of  the  'Tzins,  a tale  of  the  con- 

C 

nest  qf  Mexico...  Ed. 25.  14-l-586p.  0.  N.Y. 

972.014  : 

[886,^73]. 

49  General  reference  subject  card.  Rule  yh 


912,014 

813.49 

W15 


Wallace,  LeW[isj. 

Fair  god ; or,  The  last  of  the  'Tzins,  a tale  of  the 


conqi 


uest  of  Mexico.  1886. 


50  Main  subject  card  showing  analytical  subject  references.  Rule  y\ 


917.8  : 

liudl 

DW,  F.  H. 

L96 

1 

leart  of  the  continent;  a record  of  travel  across 

\ 

lie  p' 

ains  & in  Oregon,  with  an  examination  of  the 

9.17-9 

VIorm 

m principle.  6+568p.  pi.  0.  N.Y.  1870. 

298 

51 

Analytical  reference  subject  card.  Rule  y\ 

298 

Ludl 

ow,  F.  H. 

917.8 

■ 

Utah’s  life  principle  & destiny,  (see  his  Heart  of 

L96 

bhe  co 

ntinent.  1870.  p.  503-568.) 

31 


S.  C.  52 


Sample  cards 


52  Cards  showing  concents 


1st  of  4 cards 

813.33  ;HaT?^thorne,  Nathaniel. 


I 

& il.  wit|h  etc 
(Riversid^  ed.) 


(Complete  works;  with  introd.  notes  by  G:  P.  Latlirop, 
12v.  Ipor.  llpl.  0. 


V.9 
V.  5 


lings. 


B.  1886,  f 50-833. 


('ontents. 

Amer.  note-books. 
Blithedale  romance. 


See  next  card. 


813.33 


r i 

2 . ! 

iv.ll 

Dolliver  romance. 

!v.7-8 

1 

English  note-books. 

v.ll 

Fanshawe. 

v.lO 

French  & Italian  note-books. 

V.4 

Grandfather’s  chair. 

V.3 

House  of  the  7 gables. 

V.6 

Marble  faun.  See  next  card. 

The  words  “ Contents,”  “ 1st  of  . cards,”  and  ‘‘See  next  card,”  S.  C.  30  and  49,  are 
stamped  on  the  cards  in  blue  ink,  to  secure  greater  distinctness. 


SAMPLE  TITLE  PAGES  ILLUSTRATING  CATALOG  CHECK  MARKS 


MKS.  PERKINS’S  BALL. 

BY  M.-'^A.^'TITMARSH 


CHAPMAN  L HALL,  186  STRAND. 


FLOWER,  FRUIT,  AND  THORN 
PIECES 

■■or  the 

MARRIED  LIFE,  DEATH,  AND  WEDDING 

OF 

'the  advocate  of  the  poor,; 

Firmian  Stanilaus  Siebenkas.^ 

BY 

Jean  Paul  Friedrich  ^Richter. 
Translated  from  the  German 
By  Edward  Henry  Noel, 

With  a Memoir  of  the  Author, 

By  Thomas  Carlyle. 

'in  two  volume; s. 


Note  on  first  title.  The  cataloger  supplies  in 
hard  pencil  on  the  title  page  lines  3,  5 and  6.  Also  the 
“ ichael  ” and  “ nge’o”  written  at  an  angle  for  lack  of 
room  between  initials.  Line  3 gives  the  author’s  real 
name.  L is  the  regular  sign  for  London,  and  n.  d.  for 
no  date  of  publication. 


BOSTON: 

Ticknor  and  Fields. 
1863. 


V- 


i ■ 


•fc."* ' 


y 


I • i< 

,,W(  . Vi 


Library  abbreviations 

Compiled  by  Melvil  Dewey 
lOO  FORENAMES.  CUTTER  ABBREVIATIONS 


Ab. 

Abraham 

F..S. 

Frances 

Alex. 

Alexander,  Alexandre 

F: 

Frederick,  Friedrich, 

Alf. 

Alfred 

PYederic 

And. 

Andrew,  Andreas, 

G: 

George,  Georg, 

Andre 

Georges 

A.. 

Anna 

Gert. 

Gertrude,  Gertraud 

Ant. 

Anthony,  Anton,  An- 

Gilb. 

Gilbert 

toine 

Gi.  Bat. 

Giovanni  (Giam)  Bat- 

Arch. 

Archibald,  Archain- 

tista 

baud 

G.. 

Grace 

Art. 

Arthur 

Greg. 

Gregory,  Gregor,  Gre- 

A: 

Augustus,  August, 

goire 

Auguste 

Gu. 

Guillaume,  Gulielmus 

A:  a. 

Augusta 

Gst. 

Gustavus,  Gustav, 

A:  in. 

Augustin 

Gustave 

A:  inus. 

Augustinus 

H.. 

Helen 

Bart. 

Bartholomew,  Bartho- 

H: 

Henry,  Heinrich, 

lomaus,  Barthelemi 

Henri 

B.. 

Beatrice 

Hrm. 

Herman,  Hermann 

B: 

Benjamin 

Hip. 

Hippolyte,  Hippolytus 

Bern. 

Bernard,  Bernhard 

Hu. 

Hugh,  Hugo,  Hugues 

Cath. 

Catherine,  Catharine 

Ign. 

Ignatius,  Ignaz, 

C: 

Charles,  Carl 

Ignace 

C.. 

Charlotte 

I: 

Isaac,  Isaak 

Chris. 

Christopher,  Chris- 

I.. 

Isabella 

toph  (f),  Christophe 

Jac. 

Jacob,  Jacques 

Clar. 

Clarence 

Ja. 

James 

Dan. 

Daniel 

J-- 

Jane 

D: 

David 

J: 

John,  Johann,  Jean 

D.. 

Delia 

Jos. 

Joseph  ’ 

Edg. 

Edgar 

Jose. 

Josephine,  Josephe 

Edm. 

Edmund,  Edmond 

Jul. 

Julius,  Jules 

E: 

Edward,  Eduard, 

K: 

Karl 

Edouard 

K.. 

Kate 

E.. 

Elizabeth 

Kath. 

Katherine 

Ern. 

Ernest,  Ernst 

Lr. 

Lawrence,  Laurence, 

Eug. 

Eugene,  Eugen  • 

Lorenz,  Laurent 

F.. 

Fanny 

L: 

Lewis,  Ludwig,  Louis 

Fer. 

Ferdinand 

L.. 

Louisa 

Fitz  W: 

Fitz  William 

L:e. 

Louise 

35 


Library  abbreviations 


Marg. 

M argaret,  M argarethe 

Rob. 

Robert 

Marguerite 

S: 

Samuel 

M: 

Mark,  Marcus,  Marc 

S.. 

Sarah 

M.. 

Mary 

Seb. 

Sebastian,  Sebastier 

Mat. 

Matthew,  Mathaus, 

Ste. 

Stephen,  Stephan 

Mathieu 

Thdr. 

Theodore,  Theodor 

N.. 

Nancy 

T.. 

Theresa 

N: 

Nicholas,  Nikolaus, 

T; 

Thomas 

Nicolas 

Tim. 

Timothy,  Timotheus, 

01. 

Oliver,  Olivier 

Timothee 

0.. 

Olivia 

U: 

Ulrich 

O: 

Otto 

U.. 

Ursula 

Pat. 

Patrick 

V: 

Victor,  Viktor 

P..  a. 

Paulina 

V.. 

Victoria 

P.. 

Pauline 

Wa. 

Walter,  Walther 

P: 

Peter,  Pierre 

Wash. 

Washington 

Ph. 

Philip,  Philipp, 

W.. 

Wilhelmina 

Philippe 

W: 

William,  Wilhelm 

R.. 

Rebecca 

Zach. 

.Zachary 

R: 

Richard 

Z.. 

Zenobia 

Where  : and  ..  is 

used  in  English  names,  use  ; and  ., 

for  the  German  form,  and  1 and  for  the  French,  e.e., 

J:  John,  J;  Johann 

, J‘-  Jean. 

FOR  HEADINGS 

Besides  the  preceding  100  forenames 

abr. 

abridger 

Gt.  Br. 

Great  Britain 

aftw. 

afterwards 

pseud. 

pseudonym 

annot. 

annotator 

pub. 

publisher 

anon. 

anonymous 

supt. 

superintendent 

b. 

born 

tr. 

translator 

col. 

collector 

U.  S. 

United  States 

comnt. 

commentator 

& 

and 

CO. 

company 

( ) include  maiden  name  of  married 

comp. 

compiler 

woman 

contin. 

continuer 

[ ] include  words  or  parts  of  words 

dept. 

department 

supplied 

d. 

died 

? after  a word 

or  figure  means  prob' 

ed. 

editor 

ably^  perhaps 

Use  also  the  common  abbreviations  for  political,  military',  professional  and  honorary  titles. 


FOR  IMPRINTS  AND  NOTES 


Use  the  size  symbols^  F Q O D S T Tt  Fe,  giveri  at  the  e7id. 


c 

copyright,  e.  g.,  1882  [®’8o] 

fac-sim. 

fac-similes 

cm 

centimeter 

gr.  of  por. 

group  of  portraits 

col. 

columns 

il. 

illustrated — ions 

ed. 

editions 

1 

1 

leaves 

f. 

folios 

36 


Library  abbreviations 


mut. 

mutilated 

por.  of  gr. 

portrait  of  group 

n.  t-p. 

no  title-page 

pt. 

part 

D. 

page  or  pages 

ser. 

series 

P- 

published,  e.  g.  1882 

tab. 

tables 

[-’80] 

t-p. 

title-page 

phot. 

photographs 

V. 

volumes 

pi. 

plates 

V.  p. 

various  paging 

por. 

portraits 

(before  wo>4s)  wifh 
(aftei^'^rds)  wanting 

In  notes,  the  abbreviations  in  all  these  lists  may  be  used. 

FOR  BOOK  TITLES 

Besides  the  abbreviations  for  hojiorary  and  other  designations 

acct. 

account 

med. 

medical 

ad. 

additions — al 

mem. 

memoir 

v/Am.  or 

Amer.  America — n 

misc. 

miscellaneous 

anal. 

analysis — tical 

ms.  mss. 

manuscript — s 

ap. 

appended 

N.  A. 

North  America 

apx. 

appendix 

nouv. 

nouvelle 

biog. 

biography — ical 

pref. 

preface,  prefatory 

chron. 

chronology — ical 

pub. 

published — rs 

comp. 

compiled 

rel. 

relating — ive 

cont. 

containing,  contents 

rept. 

report — ed — er 

contin. 

continuation. 

rev. 

revised — ion 

continued 

S.  A. 

South  America 

' cor. 

corrected 

sep. 

separate 

dep’t 

department 

soc. 

society 

ed. 

edited — or — ion 

sup. 

supplement — ary — ing 

Eng. 

English 

theol. 

theology — ian 

enl. 

enlarged 

tr. 

translated,  traduit,etc. 

Fr. 

French 

trans. 

transactions 

fr. 

from 

U.S. 

United  States 

geog. 

geography — ical 

vocab. 

vocabulary 

geol. 

geology — ical 

& 

and,  in  all  languages 

geom. 

geometry — ical 

[] 

words  or  part  of  words 

Ger. 

German — y 

supplied 

Gr. 

Greek — cian 

— 

to  and  including,  or 

hist. 

history — ical 

continued 

hrsg. 

herausgegeben 

. . . 

matter  omitted 

impr. 

improved — ments 

? 

probably,  perhaps 

inch 

including 

II 

transition  to  another 

introd. 

introduction— ory 

page 

Ital. 

Italian 

1 

end  of  line  on  title 

Lat. 

Latin 

page.  Used  in  ex- 

lib. 

library 

act  bibliographical 

lit. 

literature — ry 

work 

Never  use  title  abbreviations  for  specially  prominent  words. 

n.  d. 
no. 
n.  p. 
sec. 


no  date 
numbers 
no  place 
section 


Library  abbreviations 


FOR  PLACES  OF  PUBLICATION 


1.  Or  use  fuller  form  on 
cards. 


Use  Jh'st  on  cards.  ^ In  accession  and  all  official  records  nse  shorter  form. 


Alas.  Alaska 


Ariz.  \rizona 


Alb. 

Albany 

Lpz. 

Leipzig 

Amst. 

Amsterdam 

Lug.  Bat. 

Lugduni  Batavorum 

B.  or  Bost. 

Boston 

Mil. 

Milano 

Balt. 

Baltimore 

Miin. 

Miinchen 

Ber. 

Berlin 

N.  0. 

New  Orleans 

Brns. 

Braunschweig 

N.  Y. 

New  York 

Camb.  or  Cb. 

Cambridge 

Ox. 

Oxford 

Chic,  or  Ch. 

Chicago 

P.  or  Par. 

Paris 

Cin. 

Cincinnati 

Ph.  or  Phil. 

Philadelphia 

Copng. 

Copenhagen 

San  Fran,  or 

S.  F.  San  Francisco 

Dub. 

Dublin 

St.  L. 

St.  Louis 

Edin.  or  Ed. 

Edinburgh 

St.  Pet.  or  St. 

P.  St.  Petersburg 

Eng. 

England 

Stut. 

Stuttgart 

Fir. 

Firenze 

U S. 

United  States 

Glasg.  or 

Gl. 

Glasgow 

Ven.  or  V. 

Venice 

G5t. 

Gottingen 

W.  or  Wash.  Washington 

Kjob. 

Kjobenhavn 

Also  the  common  abbreviations  for  the  states.  Use 

L.  or  Lond. 

London 

for  all  languages  when  the  equivalent  name  contains 
these  letters. 

Ley. 

1 

Leyden 

— ■-  - 

TITLES,  STATES,  ETC. 

A.  B. 

bachelor  of  arts 

C.  S.  N. 

C.  S.  na^T- 

vabp. 

archbishop 

Ct. 

Connecticut 

A.  D. 

year  of  our  Lord 

" D.  C. 

District  of  Columbia 

adjt. 

adjutant 

D.  C.  L. 

doctor  of  civil  law 

adm. 

admiral 

D.  D. 

doctor  of  divinity 

Ala. 

Alabarna 

Del. 

Delaware 

A.  M. 

master  of  arts 

dist. 

district 

Am.  or  Amer. 

American 

v-D.  T. 

Dakota  territory 

A.  R.  A. 

associate  of  the  royal 

Eng. 

England 

academy 

Fla. 

Florida 

Ark. 

Arkansas 

F.  R.  S. 

fellow  of  the  royal 

atty. 

attorney 

society 

B.  A. 

bachelor  of  arts 

Ga. 

Georgia 

✓ bart. 

baronet 

gen. 

general 

B.  C. 

before  Christ 

gov. 

governor 

bp. 

bishop 

^Gt.  Br. 

Great  Britain 

brig.  gen. 

brigadier  general 

la. 

Iowa 

» Cal. 

California 

Id.  T. 

Idaho  territory 

^ capt. 

captain 

111. 

Illinois 

card. 

cardinal 

Ind. 

Indiana 

Col. 

Colorado 

Ind.  Ter. 

Indian  territory 

C.  S.  A. 

Confederate  States  of 

vjr 

junior 

America  or  C.  S. 

Xan. 

Kansas 

army 

38 


/ 


V c C C ^ ,^L4jirary  abbreviations 


Ky. 

Kentucky 

N.  Y. 

New  York 

La. 

Louisiana 

O. 

Ohio 

L.  II.  I),  doctor  of  literatur 

L.  I. 

Long  Island 

Or. 

Oregon 

Okl.  Oklahoma 

LL.  B. 

bachelor  of  laws 

Pa. 

Pennsylvania 

LL.  D. 

doctor  of  laws  \ 

pres. 

president 

^It. 

lieutenant 

R.  A. 

royal  academician 

^maj. 

major  \- 

'Rev. 

reverend 

marq. 

marquis  ^ ' 

R.I. 

Rhode  Island 

Mass. 

Massachu^tts 

R.N. 

royal  navy 

M.  A. 

master  o^/arts 

S.  A. 

South  America 

M.  C. 

member  of  Congress 

S.  C. 

South  Carolina 

vM.  D. 

doctor^^of  medicine 

sc. 

sculpsit,  engraver 

X.  I).  South  Dakota 

Md. 

Maryland^ 

sr 

senior 

Me. 

Maine 

S.  T.  D. 

doctor  of  sacred 

Messrs 

plural  of  Mr 

theology 

Mich. 

Michigan  v 

sup’t 

superintendent 

^Minn. 

Minnesota 

Tenn. 

Tennessee 

•-Miss. 

Mississippi 

Tex. 

Texas 

Mile 

mademoiselle 

U.  S. 

United  States 

Mme 

madame 

U.  S.  A. 

U.  S.  of  America  oi 

Mo. 

Missouri 

U.  S.  army 

M.P. 

member  of  Parliament 

U.  S.  N. 

U.  S.  navy 

Mont.  Montana 

^Mr 

mister 

U.  T. 

Utah  territory 

^Mrs 

mistress 

Va. 

Virginia 

N.  A. 

North  America 

vise. 

viscount 

N.  B. 

New  Brunswick 

Vt. 

Vermont 

N.  C. 

North  Carolina 

Wis. 

Wisconsin 

Wash.  Washington 

Neb. 

Nebraska 

W.  T. 

Washington  territor\ 

X.  D.  North  Dakota 

N.  H. 

New  Hampshire 

W.  Va. 

West  Virginia 

Nev.  Nevada 

N.  F.  Newfoundland 

NJ. 

New  Jersey 

Wy. 

Wyoming 

N.  M. 

New  Mexico 

N.  S. 

Nova  Scotia 

MONTHS 

Ja  F 

Mr  Ap  My  Je 

ji 

Ag  S O N D 

DAYS 

Sn  M Tu  W Th  F St 

Use  in  this  order  “W  9 S 85”  for  “Wed.  Sept.  9th,  1885.” 

Use  usual  abbreviations  for  days  and  months  on  catalog  cards. 

FIGURES 


Never  use  roman  numerals.^  Use  arabic  figures,  a half  larger  than  the  j 
script,  for  all  numerical  expressions. 


For  excej)tions  see  9b 


39 


Library  abbreviations 


Size  Notation 

FOLD  SYMBOL 

SIZE  LETTER 

OUTSIDE  HIGHT 

hver  use  for  size. 

Never  use  for  fold. 

m centimeters. 

40 

Fe 

Up  to  10 

0 

Tt 

IQ  “ 12.5 

24“ 

T 

12.5  “ 15 

16° 

S 

15  “ 17-5 

12° 

D 

17.5  “ 20 

8° 

0 

20  “ 25 

4° 

Q 

25  “ 30 

f° 

F 

30  ‘‘  35 

F^ 

35  “ 40 

F^ 

40  “ 50 

F« 

50  “ 60 

For  all  books  over  35cm  high  the  superior  figures  show  iii  which  locm  of  hight  the  book  falls,  e.  g.,  F8  is  be=, 
tween  73  and  8ocm  high. 

Prefix  nar.  if  width  is  less  than  I hight. 

“ s^.  “ more  “ 4 “ 

“ ob.  “ more  than  hight. 

These  dividing  lines  will  be  remembered  by  the  three  threes 

ACTUAL  SIZE  METHOD 


Give  all  sizes  in  cm  (for  great  accuracy  add  decimals),  leaving  the  old  sys- 
bols  and  names,  8°  and  Octavo  to  indicate  fold  only.  Give  hight  first,  fol- 
lowed by  h,  or  by  x and  width,  e.g.,  23''  or  23  x 14.  23^^  means  between  22 

and  23,  i.  e.,  in  23*^  cm.  All  measures  are  taken  outside  the  cover.  Width  is 
from  hinge  to  edge  not  including  the  round.  To  measure  paper  or  letter-press 
prefix  p(aper)  or  t(ype)  to  figures,  including  in  type  neither  folio  nor  signature 
lines;  e.g.,  23x14,  P22X14,  tiyxio,  8°  describes  a book  with  size  of 
cover,  of  paper,  of  letter-press,  and  fold. 


Library  Colors 

The  day  colors  are  used,  e.  g.,  on  Inspection  Shelves,  to  mark  by  a colored 
thred  the  day  on  which  each  book  is  to  go  to  its  regular  place  in  the  library ; or, 
they  mark  the  day  of  a loan  or  mem.,  if  the  slips  used  are  changed  daily, 


as  in 

some  libraries.  They  are  : 

Sn. 

M. 

Tu. 

W. 

Th. 

F. 

St. 

Pink  . 

Blue 

Green 

White 

Red 

Fawn 

Salmon 

The  language  colors  used,  e.  g.,  in  bindings  are  : — 


1.  American,  Light  Brown 

2.  English,  Dark  Brown 

3.  German,  Black 

39.  Minor  Teutonic,  Dark  Blue 

4.  French,  Red 

5.  Italian,  Maroon 


6.  Spanish,  Olive 

7.  Latin,  Light  Green 

8.  Greek,  Dark  Green 

91.  Minor  Aryan,  Light  Blue 

92.  Semitic,  Yellow 

93-99.  Hamitic,  etc.,  Light  Drab 


ABBREVIATIONS  FOR  BINDINGS 


bds. 

boards 

dk. 

duck 

rox. 

roxburghe 

buck 

buckram 

mor. 

morocco 

rus. 

russia 

cf. 

calf 

pap. 

paper 

sh. 

sheep 

cl. 

cloth,  muslin 

ro. 

roan 

vel. 

vellum 

40 


Bibliography  of  catalog  rules 

1718  Giardina,  Gaetano.  De  recta  methodo  citandi  authores  et  authoritates,  animadver- 
siones  criticae,  quibus  de  pseudonymis,  plagiariis,  et  anonymis  cognitiones  acce- 
dunt.  24+200  p.  D.  Panormi  lyiS. 

Said  to.  be  the  earliest  code  of  catalog  rules.  See  Ottino  & Fumagalli,  Bibliotheca  bibliographica 
italica.  1889.  p.  217. 

1750  Francke,  J;  Michael.  “Jam  de  consilio  et  dispositione  huj us  catalog!,  de  causis 
item,  unde  natum  omne  hoc  institutum,  brevitcr  exponam.”  (see  his  Catalogus 
bibliothecae  Pimavianae.  1750-56.  v.  i.  pref.  p.  6-14.) 

This  preface  is  valuable  for  the  minute  explanation  given  of  the  extent  to  which  “ analytical  ” have 
been  carried  in  the  body  of  the  catalog.  “ This  systematic  catalog  according  to  subjects  is  a master- 
piece not  to  be  surpassed,”  says  Ebert.  C:  A.  N. 

1761  Audiffredi,  Giovanni  Battista.  “ Ratio  qua  indicem  conscribendum  esse  consti- 
tueramus.”  (see  his  Bibliothecae  Casanatensis  catalogus,  1761,  v.  i,  pref.  p.  10-18.) 

A full  explanation  of  the  “ rules ” followed  in  making  “this  unsurpassed  model  of  an  alphabetical 
catalog  according  to  the  names  of  authors.”  But  A.  often  takes  the  liberty  of  changing  the  wording 
of  titles.  C:  A.  N. 

1790  Kayser,  Albrecht  Christoph.  Uber  die  manipulation  bey  der  einrichtung  ciner 
bibliothek  & der  verfertigung  der  biicherverzeichnisse.  18+123P.  D. 

Bayreuth  1790. 

Gives  illustrated  directions  for  putting  up  movable  shelves  and  for  numbering  and  locating  books, 
rules  for  cataloging  and  alphabeting,  and  a form  for  shelf-list.  Buts  all  books  in  two  classes ; where 
author  is  known,  and  anonymous.  Discusses  double  titles  and  how  anonymous  books  should  be 
entered.  C:  A.  N. 

1811  Ebert,  Ff  Adolph.  Die  erfordernisse  des  alphabetischen  katalogs.  (see  his  Uber 
bffentliche  bibliotheken  besonders  deutsche  universitatsbibliotheken.  1811.  p. 
40-46.) 

1829  [Chaillot,  Plj  Maniere  de  faire  le  catalogue  d’une  grande  bibliotheque.  (see  his 
Manuel  du  libraire.  1829.  p.  17-34.) 

1829  Schrettinger,  Martin.  Versuch  eines  vollstandigen  lehrbuchs  der  bibliothek- 
wissenschaft. . . 2 v.  D.  Miin.  1829. 

Rules  for  author  & subject  catalogs  with  specimen  pages.  Dziatzko  notes  an  edition  in  1808 
1834  Budik,  P.  A.  Verfertigung  eines  alphabetischen  (nominal-)  kataloges.  (see  his 
Vorbereitungstudien  filr  den  angehenden  bibliothekar.  1834.  p.  36-56.) 

1834  Namur,  Ji  Pi  LThe  catalogue.]  (see  his  Manuel  du  bibliothecaire.  1834.  p.  61-95.) 
1834  Schrettinger,  Martin.  Anleitung  zur  verfertigung  eines  alphabetischen  namen- 

kataloges.  (see  his  Handbuch  der  bibliothek-wissenschaft.  1834.  p.  43-S5.) 

A very  elaborately  classified  hand-book  of  library  economy.  C:  A.  N. 

1836  Richter,  Benedikt.  Von  der  herstellung  der  ordnung.  (see  his  Kurze  anleitung 
eine  bibliothek  zu  ordnen  & in  der  ordnung  zu  erhalten.  1836.  p.  2-38.) 

Gives  14  numbered  rules;  discusses  these,  and  other  cataloging  problems  in  20  sections;  folded 
plates  of  forms.  C:  A.  N. 

£839  Hesse,  Leopold  Af  Constantin.  (Z.  Constantifi,  pseud.)  Des  catalogues,  (see 
his  Bibliotheconomie.  1839.  p.  95-130.) 

(see  his  Bibliotheconomie.  1841.  p.  95-165.) 

Von  den  katalogen.  (see  his  Bibliothekonomie.  1840.  p.  1 12-154.) 

1840  Hesse,  see  1839. 

1841  British  museum.  Rules,  (see  its  Catalogue  of  printed  books.  1841.  v.  i,  pref. 

P-  5-9-) 

The  famous  91  rules  compiled  by  Panizzi,  T:  Watts,  J.  Winter  Jones,  J.  H.  Farry  & E;  Edwards. 
Adopted  by  the  trustees,  13  Jl.  1839. 

(see  Nichols,  T:  Handbook  for  readers  at  the  British  museum.  1866. 

P-  38-54-) 

Nichols  arranges  the  subjects  treated  of  in  the  rules  alphabetically  & does  not  always  preserve  the 
exact  wording. 

Regies  a suivre  pour  la  confection  du  catalogue  du  Musee  Britannique;  [tra- 

duites  par  Olivier  Barbier.].  (see  Bulletin  du  bibliophile.  1845.  P-  299-308,  338- 
347-) 

[Rules  tr.  into  Portuguese.]  (see  Ramiz-Galvao,  B:  F.  Bibliothecas  publicas  de 

Europa.  1874.) 

Such  portions  of  [these  rules]  as  appear  likely  to  be  of  benefit  to  readers  in 

41 


cases  of  more  than  ordinary  difficulty,  (see  Sims,  R:  Handbook  to  the  library  of 

the  British  museum.  1854.  p.  91-95.) 

Extracts  from  18  rules  are  given. 

1341  British  museum.  Rules  for  the  compilation  of  the  catalogue,  as  revised  & codified  to 
Jl.  1862.  (see  Stevens,  H:  Catalogue  of  American  books  in  the  British  museum. 
1866.) 

1&41  Hesse,  see  1839. 

1844  Vituoni,  Francesco.  Sul  modo  di  compilare  il  catalogo  di  una  biblioteca;  saggio 

proposto  al  giudizio  dei  dotti.  24  + 302  p.  O.  Mil.  1844. 

1845  British  museum,  see  1841. 

1848  Hebert,  J.  B.  Essai  sur  la  formation  d’un  catalogue  general  des  livres  & manuscrits 
existant  en  France  a I’aide  de  I’immatriculation.  11  + 128  p.  O.  P.  1848. 

Of  no  practical  value  at  the  present  day,  but  of  some  interest  as  a ver\-  elaborate  scheme  by  a man 
who  thought  that  the  salvation  of  France  was  to  be  brought  about  by  cataloging  its  population,  its 
real  property,  its  public  debt,  &c.  W:  C.  L. 

1850  Brunet,  Pf  Gustave.  Quelques  mots  au  sujet  des  difficultes  que  presente  la  cata- 
logographie.  (see  Bulletin  du  bibliophile.  1850.  p.  563-567.) 

1852  Jewett,  C:  Coffin.  Smithsonian  report  on  the  construction  of  catalogues  of  libraries... 

Sc  their  publication  by  means  of  separate,  stereotyped  titles;  with  rules  Sc 
examples.  6 + j8p.  O.  W.  1852. 

For  preliminary'  plan  of  this  work,  see  Amer.  assoc,  for  the  advancement  of  science.  1851.  4; 
165-176. 

Ed.  2.  12  + 96  p.O.  W.  1S53. 

See  also  18S8,  Italian  translation  by  Guido  Biagi. 

1852  Schleiermacher,  Andreas  A;  Ernst.  Von  den  bibliothekscatalogen.  (see  his 

Bibliographisches  system  der  gesammten  wissenschaftskunde.  1852.  v.  i,  p. 

27-63-) 

1853  Jewett,  see  1852. 

1854  British  museum,  see  1841. 

1855  Manchester  (Eng.)  Public  free  libraries.  Special  report  on  the  plan,  preparation, 

Sc  printing  of  a classed  catalogue  of  the  reference  department.  22  p.  O. 

Manchester  1855. 

Gives  specimen  pages,  but  no  systematic  set  of  rules.  W:  C.  L. 

1855  Regies  suivies  pour  la  confection  du  catalogue  & dont  la  connaissance  pourra  rendre 
plus  facile  I’usage  de  ce  travail,  (see  Bibliotheque  imperiale — Departement  des 
imprimes.  Catalogue  de  I’histoire  de  France.  1855.  v.  i,  pref.  p.  23-24.) 

1855  Seizinger,  J;  G;  Bibliothekstechnik ; mit  einem  beitrag  zum  archivswesen,  nebst 

44  formularen.  [4]  + 102  P.  + 45  f.  O.  Lpz.  1855. 

Reprinted  i860.  P.  20-54  give  detailed  instructions  for  author,  classed,  & subject  catalogs,  p.  60-94 
for  alphabetical  arrangement  of  titles.  “ Formularen  ” are  44  foUos  of  sample  titles. 

1856  [Crestadoro,  Andrea.j  Art  of  making  catalogues  of  libraries.  60  p.  O. 

L.  1856. 

1856  Petzholdt,  Julius.  Von  der  verzeichnung  & aufstellung  der  bibliothek.  (see  his 
Katechismus  der  bibliothekenlehre.  1856.  p.  63-129.) 

Contains  specimen  pages  of  catalog.  Ed.  2,  1871,  ed.  3,  1877. 

For  rules  based  on  Petzholdt’s  Katechismus,  see  1890,  Grasel. 

1859  Edwards,  E:  Classification  & catalogues ; difficulties,  rules  Sc  details,  (see  his 

Memoirs  of  libraries.  1859.  v.2,  p.  832-850.) 

1859  Sobolstchikoff,  B.  De  la  maniere  de  dresser  les  catalogues,  (see  his  Principes 

pour  (’organisation  Sc  la  conservation  des  grandes  bibliotheques.  1859.  p.  47-65.) 
Gives  27  rules  for  cataloging  & 4 for  alphabeting.  They  agree  in  the  main  with  the  A.  L.  A.  rules. 
Advocates  fixed  location  for  shelving  books;  is  admirably  condensed  & contains  much  valuable 
instruction.  C;  A.  X. 

1863  Harvard  college  library.  Illustrations  of  the  new  catalogues,  [by  Ezra  Abbott], 
(see  its  Report  of  the  committee  of  the  overseers  for  1863.  p.  69-76.) 

Consists  of  specimen  cards. 

1866  British  museum,  see  1841. 

1869  Cutter,  C:  Ammi.  The  new  catalogue  of  Harvard  college  librar}-.  (see  North 

Amer.  review.  1869.  108:96-129.) 

Discusses  difficulties  of  author  entries  (periodicals,  societies,  &c.);  of  classed  & dictionary’  catalogs  & 
shows  how  Ezra  Abbot’s  plan,  still  used  at  Harvard,  combines  alphabeting  & classification. 

1869  Perkins,  see  1884. 


42 


1870  Boston — Public  library.  Points  to  be  considered  in  cataloguing,  revising  & 
proof-reading.  8 p.  Q.  n.  t.-p.  [B.j  1870. 

Only  200  printed  & long  ago  out  of  print. 

1870  Valentinelli,  Giuseppe.  Cataloghi  alfabetici  di  libri  per  nomi  di  autori.  (see 

Giornale  delle  biblioteche.  1870.  v.  4,  no.  4.) 

1871  Petzholdt,  see  1856. 

1872  Zenti,  Ignazio.  Elementi  di  bibliografia,  ossia  regole  per  la  compilazione  del 

catalogo  alfabetico  di  una  pubblica  biblioteca.  1 1 4-  58  -i-  [ij  p.  S.  i^Verona] 

1872. 

Of  some  value  because  it  discusses  the  entry  of  Italian  & mediaeval  names.  \V:  C.  L. 

1874  [Barack,  K;  A;]  Regeln  fiir  die  verzeichnung  der  biicher.  A.  Zettelcatalog. 
13  p.  O.  Strassburg  1874. 

An  unusually  interesting  & in  many  respects  original  set  of  rules  for  the  use  of  the  university  library 
in  Strasburg.  Brief,  but  clear  & direct.  VV':  C.  L. 

1874  Biadego,  Gius.  Dei  cataloghi  di  una  pubblica  biblioteca  e in  particolare  del  catalo- 
go reale.  31  p.  O.  Verona  1874. 

1874  British  museum,  see  1841. 

1876  Cutter,  C:  Ammi.  Rules  for  a printed  dictionary  catalogue.  89  p.  O.  [Wash.] 

Ed.  2 enl.  133  p.  O.  Wash.  1889. 

3d  ed.  with  corrections  & additions  & an  alphabetical  index.  140  p. 

Wash.  1891. 

The  three  editions  were  each  issued  as  pt.  2 of  U.  S.  Bureau  of  education.  .Special  report  on  public 
libraries.  Only  one  edition  (1876)  has  been  issued  of  pt.  i.  AW.  j cun  be  had  free  on  application 
to  U.  S.  Bureau  of  edttcaiion,  Washington. 

Indispensable  in  making  dictionary  catalogs:  the  standard  authority,  often  spoken  of  as  the 
“ cataloger’s  bible.” 

Italian  translation  in  preparation  by  G.  Biagi  for  Bib.  di  bibliog.  & paleog. 

1877  Harvard  college  library.  Rules  for  the  use  of  capitals,  [compiled  by  J:  Fiske^ 

I p.  O.  [Camb.  1877  ?] 

1877  Petzholdt,  see  1856. 

1877  Hjaltalin,  Jon  Andrjesson.  Remarks  on  rules  for  an  alphabetical  catalogue. 

(see  Conference  of  librarians  in  London.  Transactions.  1877.  P-  93~96-) 

1878  23  p.  T.  L.  1878. 

1878  Wheatley,  H:  B.  On  the  alphabetical  arrangement  of  the  titles  of  anonymous  books. 

(see  Conference  of  librarians,  1877.  Transactions.  1878.  p.  97-99.) 

1879  Amenduni,  Giuseppe.  Dell’ufficio  del  bibliotecario , appunti.  O. 

Nap.  1879. 

1879  Cambridge  (Eng.)  university  — Library.  Rules  to  be  observed  in  forming  the 
alphabetical  catalogue  of  printed  books,  (see  Cambridge  university  reporter. 
1879.  p.  768-771.) 

49  rules. 

1879  Dimmock,  G:  Directions  for  preparing  the  bibliographical  record  for  publication 

in  Psyche,  organ  of  the  Cambridge  entomological  club,  by  the  editors. 
[3]+2i  p.  T.  Camb.  [Mass.]  1879. 

1880  Bailey,  Ja.  Blake.  Some  points  to  be  considered  in  preparing  catalogues  of  trans- 

actions & periodicals,  (see  Monthly  notes.  1880.  i : 12-16.) 

Noted  in  Library  journal.  5 : 44.  Read  at  monthly  meeting  of  L.  A.  U.  K.  6 F 1880. 

1880  [Thomas,  Ralph.]  [Cataloguing.]  (see  his  Aggravating  ladies.  1880.  p.  9-39.) 

Contents : How  to  describe  a book  ; — Cataloguing ; — Different  descriptions  of  books ; — Matters  to 
be  attended  to  in  cataloguing;  — Style  of  printing;  — Punctuation  ; — The  beginning  & the  end;  — 
Errors  ; — Means  of  identifying  the  authors  of  anon.  & pseud,  publications. 

Sensible  & helpful  but  not  systematic  or  extensive  enough  for  independent  use.  W;  C.  L. 

1881  Firenze  — Biblioteca  nazionale  centrale.  Istruzione  per  la  compilazione  e la  copia 

del  catalogo  alfabetico  [by  Giuseppe  Fumagalli.]  (see  its  Regolamento  per’il 
servizio.  1881.  p.  23-28.) 

Not  on  the  market. 

1881  Library  assoc,  of  the  United  Kingdom.  Cataloguing  rules,  (see  Transactions. 
1881.  p.  83-84.) 

(see  Monthly  notes.  1881.  2:81-84.) 

(see  Library  journal.  1881.  6:315-316.) 


43 


1881  Library  assoc,  of  the  United  Kingdom.  Cataloguing  rules.  [As  revised  at  Liver- 

pool. 1883.]  (see  Library  chronicle.  1885.  2 : 25-28.) 

Regies  pour  la  redaction  des  catalogues,  (see  Bibljotheque  de  I’ecole  des 

chartes.  1881.42:601-605.) 

Katalogisierungs-regeln.  (see  Neuer  anzeiger  fiir  bibliographic  & bibliothek- 

wissenschaft.  1885.  46:166-172.) 

Preliminary  reports  of  the  L.A.U.K.  committee,  also  discussion,  changes,  &c.  Lib.  assoc,  of  the 
U.  K.  Transactions.  1879.  p.  8-10;  1880.  p.  5-8,  135-136,  174-178;  Library  journal.  4:  416-17, 
5:  271-73. 

Notes  on  L.A.U.K.  rules  by  a German  librarian,  Library  journal  1884.  9:  190-191. 

In  L.A.U.K.  Trans.  1881,  in  Neuer  anzeiger  & in  Library  chronicle,  1885,  48  rules  are  given;  in 
Monthly  notes,  Library  journal,  and  in  the  French  translation,  49  rules.  Rule  no.  19  of  the  former 
is  separated  into  19  & 20  in  the  latter. 

1882  Bodleian  library.  Compendious  cataloguing-rules  for  the  author  catalogue. 

Broadside.  35.5x  55<=’"  n.  p.  1882. 

(see  Monthly  notes.  1883.  4:5-9,  31-33-) 

(see  Library  journal.  1883.  8:298-301.)  New  edition,  1885. 

1882  Cousin,  Jules.  Catalogue  alphabetique-methodique.  (see  his  De  I’organisaation 
& de  Tadministration  des  bibliotheques.  1882.  p.  37-97.) 

1882  Milchsack,  Gustav.  Wie  soil  man  inkunabeln  verzeichnen  } (see  Neuer  anzeiger 

fiir  bibliographie  und  bibliothekswissenschaft.  1882.  p.  15-25  & 49-53.) 

Suggests  rules  to  be  followed,  & gives  about  20  titles  as  examples.  G.  W.  H. 

1883  Ainer.  library  assoc.  Condensed  rules  for  an  author  & title  catalog,  (see  Library 

journal.  1883.  8:251-254.  263-264.) 

Same  printed  separately. 

Library  journal  1878.  3:  12-20  gives  report  of  the  committee  on  uniform  title  entries,  containing 
condensed  rules  witli  the  committee’s  reasons  & the  sub-report  on  sizes. 

1883  Bodleian  library,  see  1882. 

1883  Grassauer,  Fer.  Beschreibung  des  bibliotheksbestandes.  (see  his  Handbuch  fiir 
osterreichische  universitats  und  studien-bibliotheken.  1883.  p.  86-124.) 

Catalog  rules  for  the  Austrian  state  libraries.  W:  C.  L. 

1883  Rettig,  G;  Katalog.  (see  his  Leitfaden  der  bibliothekverwaltung,  hauptsachlich 
fiir  jugend-und  volks-bibliotheken.  1883.  p.  21-37.) 

Very  elementary  & based  mainly  on  Petzholdt’s  Katechismus.  G.  W.  H. 

1883  Robert,  Ulysse.  Instruction  pour  proceder  a la  confection  du  catalogue  de  chacune 

des  bibliotheques  sur  lesquelles  les  directoires  out  du  ou  doivent  incessamment 
apposer  lesscelles.  (see  his  Recueil  de  lois  decrets...  circulaires...  concernant  les 
bibliotheques  publiques...  universitaires,  «S:c...  1883.  p.  11-19.) 

1884  Blackburn,  C:  F.  Hints  on  catalogue  titles,  & on  index  entries,  w'ith  a rough 

vocabulary  of  terms  and  abbreviations...  io-f[i]-i- 181  p.  Q.  L.  1884. 

Reviewed  in  Library  chronicle.  1884.  1:78. 

“ “ Bibliographer.  1884.6:18. 

A gossipy,  entertaining  book,  well  worth  reading,  but  not  to  be  implicitly  trusted.  A.  N.  B. 

1884  Laschitzer,  Simon.  Wie  soil  man  kupferstich-&  holzschnittkataloge  verfassen 
(see  Mittheilungen  des  Instituts  fiir  osterreichische  geschichtsforschung.  1884.  4 : 
565-617.) 

1884  Note  sur  la  redaction  des  catalogues  de  manuscrits.  20  p.  O.  P.  1884. 

4 p.  of  text  & 50  sample  titles,  published  by  a government  commission ; see  Centralblatt  fiir 
bibliothekswesen.  1887.  4:  447. 

1884  Perkins,  F:  Beecher.  San  Francisco  cataloguing  for  public  libraries;  a manual  of  the 

system  used  in  the  San  Francisco  free  public  library.  53  p.  O.  San 

Fran.  1884. 

He  published  a modification  of  Jewett’s  rules  in  Amer.  publisher,  1869.  Mr  Perkins  was  many 
years  in  the  Boston  Pub.  Lib.  & is  one  of  the  most  experienced  library  and  literary  workers.  These 
rules  with  the  accompanying  “rational  classification”  are  very  suggestive  & one  of  the  first 
publications  to  be  read  by  every  student  of  cataloging.  The  Library  Bureau  now  supplies  the  two 
volumes  for  5 « 00.  M.  D. 

1885  Christiania  (Norway)  — Universitet.  Regler  for  katalogisering  af  Norsk  literatur. 

(see  its  Year-book.  1884.  p.  8-10.) 

1885.  Grienburger,  Theodor  von.  Zur  katalogisirung  der  sog.  kryptonymen.  (see  Cen- 
tralblatt fiir  bibliothekswesen.  1885.  -•  P-  3-7“3-^-) 

1885  Keysser,  Adolf.  Uberdie  einrichtung  der  alphabetischen  hauptkataloge  bffentlicher 
bibliotheken.  (see  Centralblatt  fiir  bibliothekswesen.  1885.2:  1-19.) 

Criticised  by  Mecklenburg,  p.  91-96.  One  of  his  points  defended  against  .M.  by  Grienberger,  p. 
327-328.  Supplemented  by  Steift,  see  1885. 

44 


1885  Library  assoc,  of  the  United  Kingdom,  see  1881. 

1885  Mecklenburg,  H.  Ih  Uber  alphabetische  anordnung.  (see  Centralblatt  fur  biblio* 
thekswesen.  1885.2:345-382.) 

P"  345-346  urge  importance  of  catalog  rules  & give  a brief  bibliography. 

1885  Meier,  Gabriel.  Wie  sollen  handschriftenkataloge  beschaffen  sein .?  (see  Central 
blatt  fiir  bibliothekswesen.  1885.  2:  463-471.) 

1885  Ottino,  Giuseppe.  La  biblioteca  e il  catalogo.  (see  his  Manuale  di  bibligrafia. 

1885.  p.  83-146.) 

Brief  rules  for  cataloging.  W:  C.  L. 

1885  Steiff,  K;  Uber  die  einrichtung  der  alphabetischen  haupt-kataloge  offentlicher 

bibliotheken.  (see  Centralblatt  fiir  bibliothekswesen.  1885.2:  173-181.) 

Supplementary  to  Keysser’s  rules. 

1886  Condensed  rules  for  a card  catalog,  (see  Library  notes.  1886.  1:111-131.) 

A.  L.  A.  rules  enlarged,  slightly  altered,  & illustrated  by  36  fac-simile  sample  cards. 

See  also  1888  and  1889.  M.  D. 

1886  Delisle,  Leopold.  Instructions  pour  la  redaction  d’un  inventaire  des  incunables  con- 
serves dans  les  bibliotheques  publiques  de  France,  (see  Bulletin  des  bibliotheques 
& des  archives.  1886.  3:  2-40.) 

39  p.  O.  Lille  1886. 

116  specimen  titles  are  appended.  The  general  catalog  of  incunabula  in  French  libraries  for  publica- 
tion by  the  government  is  now  being  made  by  these  rules. 

The  French  minister  of  Public  instruction  sent  a circular  to  librarians  25  July  1888,  which  included 
rules  adopted  by  the  Commission  on  incunabula.  These  rules  are  printed  in  Library  journal.  i8S8. 
13  : 345-346. 

1886  Dziatzko,  C;  Instruction  fiir  die  ordnung  der  titel  im  alphabetischen  zettelkatalog 
der  Konigl.  & universitiits-bibliothek  zu  Breslau.  ii-j-74  p.  O.  Ber. 

1886. 

Regole  per  il  catalogo  alfabetico  a schede  della  reale  biblioteca  universitaria  di 

Breslavia.  Prima  versione  dal  tedesco,  con  aggiunte  &.  correzioni  dell’ 

autore,  a cura  di  Angelo  Bruschi.  p.  O.  Fir.  1887. 

(Biblioteca  di  bibliografia  & paleografia.) 

Reviewed  in  Centralblatt  fiir  bibliothekswesen.  1886.  3:289-295. 

Noted  in  Library  journal.  1886.  11:172  & 192. 

For  rules  based  on  Dziatzko’s  “ Instruction  ” see  1890,  Linderfelt. 

1886  Kohler,  C;  Sylvio.  Die  autorschaft  Sc  katalogisierung  der  akademischen  disserta- 

tionem.  (see  Neuer  anzeiger  fiir  bibliographie  & bibliothek-wissenschaft.  1886. 
47  • 225-250.) 

Criticized  by  Roquette  in  Centralblatt,  1887.  4:335-342.  For  Kohler’s  reply  & Roquette’s  answer, 
see  p.  466-469. 

1887  Dziatzko,  see  1886. 

1887  Edmands,  John.  Rules  for  alfabeting.  (see  Library  journal.  1887.  12:326-331.) 
1887  Fumagalli,  Giuseppe.  Cataloghi  di  biblioteche  & indici  bibliografici. 

iq-f-iqqp.  O.  ‘ Fir.  1887.  (Biblioteca  di  bibliografia  Sc  paleografia.) 

Reviewed  in  University.  1887.  i : 416-417. 

Reviewed  in  Bibliofilo.  1887.  8:152-154, 

Reply  of  Fumagelli  in  Bibliofilo.  1887.  8:  176-178. 

Reviewed  in  Centralblatt  fiir  bibliothekswesen.  1887.  4 : 556-558. 

Reviewed  in  Library  journal.  12  : 547-48. 

Obtained  prize  offered  by  Italian  minister  of  instruction  for  most  rational  rules  for  the  preparation 
of  catalogs  and  indexes. 

Its  voluminous  rules  for  carding  follow  Cutter  closely.  It  treats  briefly  of  alphabetical,  classed 
dictionary  catalogs.  Goes  largely  into  history  & general  principles.  Its  bibliographies  are  full  & 
valuable.  D:  C.  G. 

1887  Padiglione,  Carlo.  I concorsi  in  Italia!  Norme  pratiche  per  la  formazione  dei 
cataloghi  alfabetici  o per  materia,  e degli  indici  per  specialita  bibliografiche. 
109  p.  O,  Napoli  1887. 

Padiglioni  also  competed  for  the  prize  offered  by  Italian  minister  of  instruction. 

1887  Roquette,  A.  Zur  frage  der  autorschaft  alterer  dissertationen.  (see  Centralblatt 

fiir  bibliothekswesen.  1887.  4 : 335-342.) 

Criticism  of  Kohler’s  article  in  Neuer  anzeiger,  1886,  47:  225-250.  For  Kohler’s  reply  & Roquette’s 
answer,  see  Centralblatt.  1887.  4:  466-469. 

1888  Jewett,  C:  Coffin.  Della  compilazione  dei  cataloghi  per  biblioteche  & del  modo  di 

pubblicarli  per  mezzo  di  titoli  separati  stereotipati,  regole  & esempi.  Brima 

versione  dall’  inglese  a cura  del  G.  Biagi...  9-1-120  p.  O,  Fir.  1888. 

(Biblioteca  di  bibliografia  & paleografia.) 

45 


1888  Dewey,  Melvil.  Rules  for  author  & classed  catalogs  as  used  iu  Columbia  College 

Library  with  52  fac-similes  of  sample  cards;  with  bibliography  of  catalog  rules, 
by  M..  S.  Cutler.  4S  p.  O.  B.  1888. 

These  are  the  A.  L.  A.  Rules,  as  applied  and  enlarged  in  the  Library  School.  They  were  in  daily 
use  by  a large  force  of  catalogers,  and  under  revision  for  three  years ; we  then  printed  (see  1886, 
Condensed  rules)  and  used  two  years,  as  a text  book  in  the  School.  They  are  now  brought  out  with 
many  additions,  illustrations,  and  clearer  statement  of  points  that  caused  difficulty  to  learners.  It  is 
intended  to  make  these  rules  the  best  possible,  and  w'lierever  improvement  in  statement  or  illustra- 
tion is  suggested  or  discovered,  it  will  be  incorporated  in  the  next  edition. 

...Library  school  card  catalog  rules;  with  52  fac-similes  of  sample  cards  for 

, author  and  classed  catalogs,  wdth  bibliography  of  catalog  rules  by  M..  S.  Cutler; 

2d  ed...with  marginal  alternative  rules.  48  p.  O.  B.  1889. 

This  edition  differs  from  that  of  18S8  in  containing  marginal  explanations,  amplifications  and  varia- 
tions from  the  previous  rules,  for  which  there  is  good  authority. 

3d.  ed.  rev.  with  marginal  alternative  rules.  48  p.  O.  B.  1890. 

(in  Library  school  rules.  1890.  pt.  i.) 

4th  ed....with  marginal  alternative  rules.  p.  O.  B.  1892.  (in 

Library  schools.  1892.  pt.  i.) 

In  preparation: — Cutter,  C:  A.  Regole  per  un  catalogo  a dizionario.  Trans,  by 
Guido  Biagi. 

The  Library  Bureau,  146  Franklin  Sc,  Boston,  has  become  American  publishers  for  this  and  all  the 
Italian  series  now  appearing  as  the  Biblioteca  di  bibliografia  and  paleografia. 

1889  American  library  association.  Report  of  the  cooperation  committee  [mostly  on 

alphabetingl.  (see  Library  journal.  1889.14:273-275.) 

1889  Cutter,  see  1876. 

1889  Dewey,  see  1888. 

1889  Modona,  Leonello.  Catalogazione  e schedatura  di  opere  orientali  in  biblioteche 
italiaiie.  (see  Revista  delle  biblioteche.  1889.  2:113-134.) 

Norme  per  la  catalogazione  di  opere  orientali  in  biblioteche  italiane.  22  p.  O. 

Firenze  1890. 

1889  Wheatley,  H:  B:  How  to  catalogue  a library.  12-I-268  p.  D.  X.  Y.  1889. 

(Book-lover’s  library.) 

Reviewed  in  Nation.  1S90.  50:58. 

Reviewed  in  Library  journal.  i8qo.  15:72-74. 

The  author  takes  for  his  texts  the  catologuing  rules  of  the  British  museum,  of  the  Cambridge  uni- 
versity library',  & of  the  Library  association  of  the  United  Kingdom,  & Rules  for  a dictionary  cata- 
logue by  Mr  Cutter;  he  then  compares,  explains,  illustrates,  discusses,  & finally  pronounces  his 
own  opinion,  & at  the  end  of  the  book  sums  up  the  whole  in  a series  of  53  Rules  for  a small 
library.”  All  librarians  who  are  interested  in  the  principles  of  their  work  & in  the  comparative 
study  of  methods,  will  find  pleasure  & profit  in  following  the  clear  & well-arranged  discussions  of 
Mr.  Wheatley’s  little  book.  W:  C.  L. 

1890  Bonazzi,  Giuliano.  Schema  di  catalogo  sistematico  per  le  biblioteche,  con  indice  dei 

soggetti  e norme  per  la  sua  compilazione.  15-}- 105  p.  Q.  Parma  1890. 

1890  Dewey,  see  1888. 

1890  Grasel,  Arnim.  Von  der  verzeichnung  des.  biicherschatzes.  (see  his  Grundziige  der 
bibliothekslehre ; neubearbeitung  von  Petzholdt’s  Katechismus  der  bibliiheken- 
lehre.  1890.  p.  127-215.) 

For  Petzholdt’s  Katechismus,  see  1856. 

The  most  important  single  publication  on  library  economy*  since  the  issue  of  the  Bureau  of  Educa- 
tion’s special  report.  See  Nation.  1891.  52:123. 

1890  Linderfelt,  Klas  A;  Eclectic  card  catalog  rules;  author  and  title  entries,  based  on 
Dziatzko's  “ Instruction,”  compared  with  the  rules  of  the  British  museum.  Cutter, 
Dewey,  Perkins,  and  other  authorities,  with  apx.  cont.  a list  of  oriental  titles  of 
honor  and  occupations,  84-104  p.  Q.  B.  1890. 

Reviewed  in  Library  journal.  1891.  16-148-149. 

Reviewed  in  Nation.  1S91.  52:270. 

Mr  Linderfelt  has  taken  Professor  Dziatzko's  materials  & incorporated  the  rules  of  all  the  other 
systems  of  cataloguing  with  which  he  is  acquainted.  The  result  is  a digest  of  the  accepted  practices 
of  the  art  and  mystery  of  cataloguing.  In  the  treatment  of  these  subjects  the  most  novel  point  is 
the  scheme  of  arrangement,  which  is  almost  precisely  that  of  the  analytical  key  to  a botany.  The 
idea  is  ingenious,  & is  carried  out  on  the  whole  perhaps  as  well  as  it  can  be,  but  it  does  not  admit 
of  as  satisfactor\'  an  application  in  bibliography  as  in  botany,  from  the  nature  of  the  subject  dealt 
with.  W:  C.  L.' 

For  Dziatzko’s  Instruction,  see  1886. 

1890  Modona,  see  1889. 

1891  Cutter,  see  1876. 

1891  Dewey,  see  1SS8. 


46 


INDEX 


Figures  preceded  by  p.  refer  to  pages,  tlie  superior  figure  indicating  the  exact  place,  in  ninths;  e.  g.,  3<  means 
four-ninths  of  the  way  down  page  3.  Figures  followed  by  letters  refer  to  rules.  S.  C.  refers  to.sample  cards. 
Main  entries  are  arranged  alphabetically ; indented  entries  in  the  order  of  their  occurrence  in  the  rules. 


Abbreviations, 

authors’  forenames,  2b,  7c. 

Italian  names,  2k. 

use  only  official  on  cards,  4o. 

on  back  of  series  cards,  9d. 

tables,  p.  35-40. 

on  accession  book,  p.  50^*. 

Academic  theses,  Ij. 

Academies,  Is. 

Accent,  3h  ; S.  C.  10  and  11. 

‘Accession  ” used  as  verb,  p.  47®. 

Accession  book, 
check,  Od. 

size  record  in,  4k,  p.  54®-55^. 
abbreviations  used,  p.  38b 
importance,  p.  47®,  p.  40b 
what  is  told  by,  p.  47®,  p.  5D-52‘‘. 
name,  p.  47^. 

committee  prepares  standard,  p.  47^-50'. 
size  desirable,  p.  49®. 
immediate  entry  in,  p.  49^  p.  50®-51®. 
corresponds  to  invoice  book,  p.  49®. 
for  peculiar  articles,  p.  50^. 
extra  cost  for  full  stamped  numbers,  p.  53®. 
rules  and  sample  page  of  smaller  size, 
p.  47-57,  and  plate. 

Accession  number, 

place  on  maps,  p.  50^. 
on  charts,  p.  .50'*. 
in  book,  p.  51^,  p.  52b 
never  skip,  p.  51^. 

never  reassign  the  same,  p.  51®,  p.  52b 
assigned  to  volume,  not  work,  p.  51b 
machine  for  stamping,  p.  52^-53®. 
stamped  on  cards,  p.  .52b 
marks  main  cards,  p.  53^. 

Accession  numbers  on  shelf  list, 
of  periodicals,  p.  59®. 
entry,  p.  59^. 
inclusive,  p.  59’. 

AccessionToutine,  steps  1-12,  p.  49^-57’. 
Accession  rules,  choice  given,  p.  49b 
Added  edition,  9a;  S.  C.  32  and  33. 

Added  entry, 
check,  Og. 

under  title,  Id,  e note  f,  t,  z;  .S.  C.  11, 
12,  17  and  37. 


Added  entry, 

under  pseudonym,  le  ; S.  C.  22. 

under  commentator  or  translator,  Ig,  k; 

S.  C.  8 and  9. 
for  sacred  books,  li. 
for  joint  authors,  Ik;  .S.  C.  14. 
for  joint  editors,  translators,  etc.,  Ik; 
S.  C.  9. 

under  parties  in  suit,  11. 
under  compiler,  Im. 
under  college.  In. 

for  editors  or  publishers.  It,  z;  S.  C.  8 
and  12. 

for  periodicals,  lu. 
analyticals,  lx,  4r;  S.  C.  24  and  25. 
on  colored  cards,  ly,  8a-h ; S.  C.  40,  41, 
43,  44  and  40. 

form  of  author’s  name,  2i;  S.  C.  8,  9,  11, 
22  and  33. 

imprint,  4p ; S.  C.  14. 

underscoring,  .5p;  8.  C.  11, 14,  30  and  37. 

place  in  catalog,  8d,  h. 

Additions  to  title,  3e,  4n;  8.  C.  31, 32  and  46. 
Adjectives, 

limiting  edition,  4c;  8.  C.  3 and  34. 
limiting  names  and  epithets,  5c. 
derived  from  persons  and  places,  .5j ; 
8.  C.  50. 

numeral,  9b;  8.  C.  26  and  .36. 

Adverbs,  numeral,  9b. 

Advertisements,  paging,  4d. 

Affixes,  capitalization,  5e. 

Agent,  noted  in  accession  book,  p.  55’-56b 
Alcove  mark,  on  accession  book,  p.  53b 
Almanacs,  It. 

Alphabeting, 

inversions  to  improve,  2j ; 8.  C.  5. 
by  word  following  article,  31 ; 8.  C.  24. 
in  catalog,  6a-f,  7k,  1,  m. 
on  shelf  list,  p.  59b  P-  60b 
Alternative  title,  5a;  8.  C.  10,  11,  48  and  49. 
Alumni  proceedings.  In. 

Amer.  lib.  assoc,  catalog  rules,  p.  3 ; 3g. 
Analyticals, 
check,  Oh. 
for  collections,  lb. 
for  parts  of  books,  lx. 


47 


Index 


Analyticals, 

biographical,  ly,  7i,  8b;  S.  C.  27. 
title,  Iz  ; S.  C.  37. 

“ in  ” and  “ see,”  4r ; S.  C.  24  and  2.7. 
subject,  7i;  S.  C.  .50  and  51. 
arrangement  in  catalog,  8d,  h. 
in  criticism,  8g;  S.  C.  43. 

Annotations,  4u. 

Annuals,  record  of  on  shelf  list,  p.  60h 
“Anon.,”  place  in  heading,  2e. 

Anonymous  biography.  If  vote,  w. 
Anonymous  book, 
check,  of. 

entry.  Id,  f,  h,  3k ; S.  C.  15-19,  28  and  29. 
definition.  If. 

Anonymous  first  volume,  2g. 

Apocrypha,  Ih. 

Appendix,  3i,  4r  yiote. 

Arabic  figures,  p.  3^  9b,  p.  39^  p.  55^. 
Arrangement, 

of  cards,  6a-f,  7k,  m,  8d,  h. 
of  shelf  list  entries,  p.  59^ 
of  old  shelf  sheets,  p.  01^ 

Article, 

omission  not  indicated,  3a. 
general  rule,  31;  S.  C.  24. 
in  quoted  titles,  5a. 

Atlases,  4j ; S.  C.  38,  39  and  40. 

Author  and  title  cards,  1-6,  8 and  9;  S,  C. 

2-5,  7-25,  29-37,  39-41,  44,  46  and  52. 
Author  cards, 
size,  p.  3^,  7b. 
omitted,  Ih. 

no  reference  number,  7g. 

Author’s  name  in  catalog,  see  Added  entry; 
Heading;  Main  entry;  Persons,  names 
of ; Subject  cards  ; Surnames. 
Author’s  name  on  accession  book,  p.  54^. 
Author’s  name  on  shelf  list, 
short  form,  p.  60^. 
unpunctuated,  p.  60^. 

Autobiography,  entry,  l\v,  2b  ; S.  C.  41. 
Beowulf,  li,  note. 

“ Best  book  ” card,  8e,  h ; S.  C.  45. 

“ Best  lives  ” card,  8f,  h ; S.  C.  42. 

Bible, 

entry,  Ih  ; S.  C.  4 and  15. 
publisher’s  name  given,  4n. 
capitalization,  5a. 

Bibliography, 

in  author  catalog,  8a,  d ; S.  C.  46. 
in  subject  catalog,  8c,  h ; S.  C.  45. 
of  catalog  rules,  p.  41-46. 

Bigelow’s  Punctuation,  3d. 


Bill, 

compared  with  order  and  package,  p.  49®. 
checked  on  accession  book,  p.  56^ 

Binder,  famous,  noted  in  accession  book, 
p.  55®. 

Binder's  title,  p.  60^ 

Binding, 

language  colors,  p.  40^. 
abbreviations,  p.  40^. 

of  pamphlets  noted  in  accession  book, 
p.  52^ 

in  one  of  two  books  already  accessioned, 
p.  52^ 

Binding  material  recorded  on  accession  book, 
p.  55®. 

Biographical  analyticals,  ly,7i,  8b,  d ; S.C.  27. 
Biography, 

check  marks,  Om, 

entry,  If  note,  w,  y,  4p  note,  8b;  S.  C.  26, 
27,  38-42. 

subject  cards,  Iw,  y,  7f,  8f,  h ; S.  C.  26,  27 
and  38. 

dates,  Iw,  5n,  7f ; S.  C.  26,  27  and  38. 
arrangement,  8d,  h. 

Blue  cards, 

in  author  catalog,  4p  note,  8a,  d;  S.  C.  46. 
in  subject  catalog,  4p  note,  Se,  h ; S.  C.  45. 
Bodleian  library.  Catalogue  rules,  p.  3®. 

Book  numbers, 
check,  Oq. 

space  for  on  series  card,  Iv;  S.  C.  30. 

on  all  cards,  7g. 

position,  7g,  9d,  and  S.  C. 

value  in  arrangement,  7k. 

determine  order  on  shelves,  9d. 

on  accession  book,  p.  53^-54^. 

on  shelf  list,  p.  .59®. 

change  in  on  shelf  list,  p.  6H. 

Brackets, 

inclose  name  of  anonymous  author.  If,  2g. 

not  used  for  distinguishing  titles,  2e. 

inclose  supplied  parts  of  name,  21  note. 

for  additions  to  book  title,  3e,  g. 

for  unpaged  matter,  4d. 

for  supplied  places  of  publication,  4n. 

see  also  S.  C. 

Broadsides,  4a. 

Bureaus,  2j  note. 

Call  numbers, 

on  cards,  7g,  9d,  and  S.  C. 
assigned  to  books,  not  volumes,  p.  5H. 
Capitals, 

not  used  for  German  nouns,  p.  3*. 
for  series  or  edition,  4b. 


48 


Index 


Capitals, 

for  first  word  of  note,  4q. 
general  rules,  5a-m,  and  S.  C. 

‘ Cards  revised,”  check,  Oo. 

“ Cards  written,”  check.  On. 

Catalog  rules,  bibliography  of,  p.  41-40. 
Catalogs,  entry,  Im. 

Centimeter, 

space  of,  before  “anon.,”  If. 
between  name  and  dates,  5n. 
between  groups,  5o. 
see  also  S.  C. 

Centimeters,  size  by,  4a. 

Change  of  name, 

of  persons,  Ir  ; S.  C.  23. 
of  periodical,  lu. 

Changes,  noted  on  accession  book,  p.  57^. 
Charts,  place  of  accession  mark  on,  p.  50“*. 
Check  marks,  Oa-s,  p.  32^. 

Cities, 

entry  under,  Ic. 
given  in  vernacular,  2f. 

Civil  cases,  11. 

Class  numbers, 
check.  Op. 

space  for  on  series  card,  Iv;  S.  C.  30. 
place  on  card,  7g. 
arrangement  by,  7k,  m. 
see  also  S.  C. 

Class  numbers  on  accession  book,  p.  53^. 
Class  numbers  on  shelf  list,  p.  59^. 
second  subject  on  page,  p.  59^. 
changed,  p.  GP. 

Classics,  editor’s  name  on  shelf  list,  p.  GO®. 
Clip  for  accession  book,  p.  49®. 

Cole  size  card,  p.  55^. 

Collation, 

followed  by  accessioning,  p.  49^. 
process,  p.  49®. 

Collections, 

entry,  lb  ; S.  C.  4. 
place  in  catalog,  Gc. 

College  societies.  In. 

Colleges, 

entry.  In,  s. 

special  numbers  for,  7k. 

Colon  abbreviations,  2b,  p.  35-3G®,  and  S.  C. 
Colored  cards.  If  note,  ly  9iofe,  4p  note,  8a-h ; 
S.  C.  40-4G. 

Colored  lines  on  accession  book, 
advantage,  p.  48^. 
disregarded,  p.  54®. 

Columns, 

numbered,  4d. 


Columns, 

arrangement  in  accession  book,  p.  48^ 
for  periodicals  on  shelf  sheets,  p.  59^ 
Commentaries,  Ig;  S.  C.  G-8. 

Commentator, 

check  for  added  entry,  Og. 
main  entry  under,  Ig. 
added  entry  under,  Ig,  z;  S.  C.  8. 
Compiler,  Im. 

Compound  names,  2d. 

Contents, 

spacing,  Iv. 
in  smaller  letters,  4q. 
generally  on  subject  card,  4q. 
position  on  card,  4t;  S.  C.  52. 
Continuations, 
in  catalog,  4f. 

accession  number  for  each  volume,  p.  51C 
Continuous  paging,  4d. 

accession  record  of,  p.  55®. 

Copyright  date, 

on  cards,  4a,  m ; S.  C.  3,  4,  48  and  52. 
on  accession  book,  p.  55®. 

Corrections,  4n. 

Cost, 

check,  Ob. 

of  full  stamped  numbers  in  accession 
book,  p.  53®. 
record  in  book,  p.  57®. 
in  accession  book,  p.  5G^-57®. 
advantage  of  full  record  of,  p.  57^ 
Countries, 

entry  under,  Ic  ; S.  C.  5. 
names  in  English,  2f. 

Cover  for  accession  book,  p.  49h 
Criminal  cases,  11. 

Criticism  cards, 

in  author  catalog,  8c,  d;  S.  C.  44. 
in  subject  catalog,  8g,  h;  .S.  C.  43. 

Cross  reference  cards, 

numbers  stamped  on  main  subject  card, 
7d,  g ; S.  C.  48  and  50. 
general,  7h  ; S.  C.  49. 
analytical,  7i ; S.  C.51. 
exception  to  rule  for  stamping,  7j. 
independent,  7j. 

Crown  cases,  11. 

Curves, 

check,  01. 

around  added  name  of  place,  Ic  note. 
around  name  by  birth,  Ir,  2b  note. 
inclosing  initial  article,  31  note. 
in  analyticals,  4r;  S.  C.  24,  25,  27,  37,  43 
and  51. 


49 


Index 


Curves, 

around  series  note,  4s  ; S.  C.  31  and  52. 
Cutler,  M..  S.,  Bibliography  of  catalog  rules, 
p.  41-46. 

Cutter  abbreviations,  p.  35-36^. 

Cutter’s  Rules, 

for  entry  of  societies,  p.  3'*. 
anonymous  book  defined.  If. 
for  punctuation,  3d. 
for  arrangement,  6f. 

Cyclopedias,  It. 

Dashes,  9a;  S.C.32  and  33. 

Date, 

of  carding.  On. 

of  volume  on  accession  book,  p.  54®-55^. 
Date  of  publication, 

at  end  of  imprint,  p.  3^,  4a,  and  S.  C. 
on  analyticals,  lx,  4r;  S.  C.  24  and  25. 
differing  in  set,  4m. 
on  added  entries,  4p ; S,  C.  13  and  14. 
on  accession  book,  p.  54®-55^ 
on  shelf  list,  p.  60®. 

Date  on  accession  book, 
short  form,  p.  50®. 
running,  p.  50^. 
renewal,  p.  50^ 

of  receipt  or  of  entry,  p.  50®-5P,  p.  53^. 
of  publication,  54®-55®. 

Dates  of  birth  and  death, 
of  biographee,  Iw. 
uncertain,  Iw. 

of  Greek  and  Latin  authors,  2a. 
importance,  2e. 

place  in  heading,  2e,  5n  ; S.  C.  26,  27,  38, 
40  and  41. 
capitalization,  5i. 

Dates  on  shelf  list,  p.  60^-61b 
Days  of  the  week, 
capitalization,  5k. 
abbreviation,  p.  39®. 

Debates,  Ik. 

Decisions,  11. 

Dewey,  Melvil,  Library  abbreviations,  4o, 
p.  35 — 40. 

Diaries,  Iw. 

Dictionary  catalog,  p.  3®. 

Directories,  It. 

Dots, 

as  checks,  Od.  e,  g,  h,  o. 
to  indicate  omissions,  3a;  S.  C.  5,  6,  13, 
and  others. 

to  indicate  misprints,  etc.,  3b. 

Duplicates, 
check,  Oa. 


Duplicates, 

given  new  accession  numbers,  p.  51®,  p.  52®. 

entry  on  shelf  list,  p.  60^ 

volume  numbers  in  red  on  shelf  list,  p.  60^. 

Ecclesiastical  dignitaries, 
entry,  Ip. 
references,  Iz. 

Edition, 

given  in  English,  unless  included  in  title, 
p.  S^  4c. 

place  on  card,  4a;  S.  C.  1,  2,  and  others. 
adjectives  describing,  4c;  S.  C.  .3,  16,  26 
and  48. 

added,  9a  ; S.  C.  32  and  33. 

Editions, 

extremes  of  various,  4c. 
distinguished  on  shelf  list,  p.  60®. 

Editor, 

only  initials  given  in  title,  3a. 
of  classics,  on  shelf  list,  p.  60®. 

Editor,  added  entry  under, 
check,  Og. 

for  commentaries  and  translations,  Ig,  k; 

S.  C.  6-9  and  33. 
for  sacred  books,  li. 

for  cyclopedias,  directories  and  alma- 
nacs, It. 

for  series,  when  made,  Iv ; S.  C.  30  and  31 . 
takes  place  of  author  analytical,  ly. 
for  periodical,  Iz. 

Editor,  main  entry  under, 
check,  Oe. 

for  collections,  lb  ; S.  C.  4,  24  and  25. 
for  Bible,  Ih. 

Editor  card,  place  in  catalog,  8d. 

English  language, 

entry  of  names  with  prefix,  2c;  S.  C.  30. 
entry  of  compound  names,  2d. 

Engraved  title-pages,  4h. 

Epithets, 

personal,  5c. 

for  places,  5g. 

arbitrary,  fanciful,  etc.,  5h. 

Exact  work,  3a,  i,  4d,  h,  i. 

Exchanges,  note  of  on  accession  book,  p.57®. 
Extension  cards,  9d;  S.  C.  30  and  52. 

Fac-similes,  place  in  imprint,  4a;  S.  C.  3. 
Eamily  name,  lo,  z ; S.  C.  36. 

Eigures, 

on  cards,  p.  3^  9b,  p.  39’. 
on  accession  book,  p.  55®. 
on  shelf  list,  p.  59^ 

First  name,  see  Fore  name. 


5° 


Index 


First  word, 

of  names  of  societies,  Is. 
of  sentence,  5a. 
of  alternative  title,  5a. 

“ Flourished,”  Iw. 

Fold  symbol,  p.  40*. 

Folios,  4d. 

Fore  name, 

entry  under,  Iq. 

persons  known  by,  Iq,  2b,  5c. 

on  author  cards,  2b. 

on  subject  cards,  2b,  7c;  S.  C.  I,  G,  and 
others. 

on  added  entry  cards,  2i ; S.  C.  8,  9,  11, 
12,  22  and  33. 

on  reference  cards,  2i;  S.  C.  19,  23,  35 
and  36. 

Italian  abbreviations,  2k. 
omissions  from  title,  3a. 
arrangement  in  catalog,  6a. 
abbreviations,  p.  35-36^. 

Fraternities,  In. 

French  language, 

names  with  prefix,  2c. 
title  pages  in,  3h  ; S.  C.  10  and  11. 
adjectives  not  capitalized,  5j. 
names  of  month,  5m. 

Frequency  of  publication  of  periodicals,  .3j; 

S.  C.  28  and  29. 

Friars,  Iq. 

Full  imprint, 

on  main  cards,  4p. 
for  “in  ” analyticals,  4r;  S.  C.  24. 
for  independent  cross  reference,  7j. 
with  added  edition,  9a;  S.  C.  32. 

Full  name, 

on  joint  author  card,  Ik;  S.  C.  13  and  14. 
of  biographee,  Iw. 
in  vernacular,  2a. 

reference  to,  2a,  i ; S.  C.  19,  23,  35  and  36. 
on  author  card,  2b. 

Italian,  2k. 

not  required  on  subject  card,  7c. 

Full  names  of  Greek  and  Latin  authors,  2a. 
Fullness  of  title,  3a,  7c. 

F"und  noted  in  accession  book,  p.  55^-56b 
Galleries,  Is. 

Genealogy,  71 ; S.  C.  26. 

General  reference,  7h;  S.  C.  48  and  49. 
German  nouns,  5m;  S.  C.  24. 

Gifts,  record  on  accession  book,  p.  56^-57^. 
Gilding,  Os. 

Government  departments,  2j ; S.  C.  5. 
Government  publications,  If. 


Greek  authors,  2a ; S.  C.  32  and  33. 

Greek  titles,  3g,  h. 

Green  cards, 

in  author  catalog,  If  note^  ly  note^  4p  note., 
8b,  d;  S.  C.40and41. 
in  subject  catalog,  8f,  h ; S.  C.  42. 

Heading, 

biography,  Iw,  2b  ; .S.  C.  38,  40  and  41. 
general  rules,  2a-k  and  note  21. 
vernacular  form,  3f ; S.  C.  8. 
spacing,  5n. 

omission  from  added  entry,  9a;  S.  C.  32 
and  33. 

extension  cards,  9d. 
abbreviations  used  in,  p.  .36®. 
in  accession  book,  p.  .54^ 
on  shelf  list,  p.  60®. 

Historical  societies.  Is. 

Holidays,  capitalization,  5k. 

I and  j,  interchange  of,  3c;  S.  C.  6 and  7. 
Illustrated  title  pages,  4h. 

Illustrations, 

place  in  imprint,  4a;  S.  C.  3,  4,  16,  21 
and  31. 

definition  and  record  of,  4i. 
in  periodicals,  etc.,  4i  note. 

Illustrators,  Iz. 

Imperfect  copy  sent  by  agent,  p.  49’. 
Imperfections,  note  of  on  cards,  4q;  S.  C.  13, 
28,  29  and  32. 

Imprint, 

arrangement  of,  p.  3®;  4a;  S.  C.  3. 
of  periodical  with  changed  name,  lu. 
general  rules,  4a-p. 
of  analyticals,  4r ; S.  C.  24  and  25. 
spacing,  5o  ; S.  C.  1-5,  a7id  others. 
on  subject  cards,  7a. 
of  added  edition,  9a;  S.  C.  32  and  33. 
abbreviations  used  in,  p.  36®-37®. 

Inclusive  figures  on  shelf  list,  p.  59’. 
Incomplete  set,  4e,  f,  g ; S.  C.  4,  28  and  29. 
Indention, 

of  periodicals,  3k,  7e ; S.  C.  28  and  29. 
of  notes,  4q ; S.  C.  6,  7,  13  and  16. 
of  contents  and  series,  4t ; S.  C.  .30  and  .52. 
on  subject  cards,  7d. 
of  “ extension  card,”  9d. 

Independent  reference,  7j. 

Index  volumes  on  shelf  list,  p.  60®. 

Initials, 

of  order  clerk,  Oa. 

of  cataloger,  On;  S.  C.  2. 

of  editors,  translators,  etc.,  in  title,  3a. 


51 


Index 


Initials  of  authors, 
check,  Oi. 

entry  under  and  reference  from,  Id,  z; 

S.  C.  18  and  19. 
on  subject  cards,  2b. 

Inspection,  Or,  p.  40^. 

Inversion  of  name,  la,  2j ; S.  C. 

Italian  names,  2k. 

J and  i,  interchange  of,  3c;  S.  C.  6 and  7. 
Joint  authors, 

check  mark,  Oe. 
en  ry,  Ik,  1 ; S.  C.  13  and  14. 
imprint  on  added  entry,  4p. 
place  in  catalog,  8d. 
on  shelf  list,  p.  60^ 

Koran,  li ; S.  C.  34. 

Language, 

headings  in  English  and  foreign,  2c,  d. 
state  when  title  does  not  show,  3g ; S.C.32. 
transliteration,  3g. 
title-pages  in  more  than  one,  3h. 
accents,  3h  ; S.  C.  10  and  11. 
capitalization  of  adjectives,  oj. 

Language  colors,  p.  40®. 

Latin  form,  2a  ; S.  C.  35. 

Leaves,  4d. 

I.etters,  considered  autobiography,  Iw. 
Libraries, 

mark  of  ownership,  Oc. 

entry  under,  Ic,  m. 

form  of  heading  as  authors.  Is. 

Library  abbreviations,  4o,  p.  35-40,  and  S.  C 
on  subject  cards,  2b. 

Library  assoc.  United  Kingdom,  Catalogue 
rules,  p.  3^. 

Library  of  Congress,  Catalogue  rules,  p.  3^. 
Line  between  author  and  title  on  accession 
book,  p.  54^. 

List  price  in  accession  book,  p.  oO'*. 
Literature,  special  authors  in,  7k. 

Lives,  Iw ; S.  C.  20,  38-42. 

included  in  works  of  authors,  ly;  S.C.27. 
Location  number  in  accession  book,  p.  48^*, 
p.  53^ 

Losses,  noted  on  accession  book,  p.  57^. 

Main  entry, 
check,  Oe,  f. 

general  rules,  3,  a-z;  S.  C.  1-7,  10,  13,  15, 
16,  18,  20,  21,  26,  28,  29,  31,  32,  34,  38, 
39,  48,  50  and  52. 
underscoring,  5p. 
numbers  stamped  on  cards,  7g. 
of  independent  books  bound  together,  7j 


Main  entry, 

duplicated  on  colored  cards,  8a. 
confine  to  one  card  if  possible,  9c. 
has  accession  stamp,  p.  53^ 

Maps, 

place  in  imprint,  4a. 
record  of,  4i ; S.  C.  3,  4 and  34. 
reckoned  illustrations  if  paged,  4i. 
reckoned  illustrations  in  serials,  4i  note. 
accessioning,  p.  50b 
place  of  accession  mark  on,  p.  50b 
Margin,  7d. 

Marine  cases,  11. 

Married  women,  Ir,  2b  note^. 

Miscellaneous  articles,  accessioning,  p.  50b 
Misprints, 

dots  to  indicate,  3b. 
in  paging,  4d. 

Missing  volumes,  4e,  f ; S.  C.  28,  29  and  32. 
Months, 

capitalization,  5k,  m. 
abbreviations,  p.  39^. 

Mottoes, 

omitted.  If. 

dots  to  mark  omission,  3a. 

Name  catalog,  8a-d. 

Names,  see  Adjectives;  Countries;  Persons, 
names  of;  Place;  Spelling. 

Net> price,  in  accession  book,  p.  56^-57b 
Nibelungenlied,  li  note. 

Noblemen,  lo;  S.  C.  36. 

Notes, 

shorter  spellings  preferred  in,  2a. 
of  title-page  wanting,  4h. 
in  English,  4q. 
in  smaller  letters,  4q. 
generally  on  one  card,  4q. 
position  and  indention,  4q  ; S.  C.  6,  7,  13, 
16,  28  and  29. 
capitalization,  4q,  5a-m. 
series,  4s,  5p  ; S.  C.  31. 
of  manuscript  annotations,  4u. 
abbreviations  used  in,  p.36®-37b 
in  accession  book,  p.  48®,  p.  52®,  p.  55®,. 
p.  56®,  p.  57®. 

Nouns, 

German,  5m. 
numeral,  9b. 

Novels,  title  cards  for,  Iz;  S.  C.  48. 
Numbering  machine,  use  of,  p.  52^-.53®. 
Numeral  adjectives,  nouns  and  adverbs,  9b; 
S.  C.  26  and  36. 

Official  bodies,  Ic,  m,  n,  s,  u ; S.  C.  5. 


52 


Index 


Omission, 

check  mark,  Oj,  k. 
marked  by  dots,  3a. 
of  adjectives  qualifying  edition,  4c. 
of  heading  in  added  edition,  Oa. 
of  unimportant  information,  9c. 

Order  checks,  Oa,  b,  c,  d. 

Order  of  imprint,  4a;  S.  C.  3. 

Orders  imperfectly  filled,  p.  49®. 

Oriental  writers,  Iq. 

Pages, 

place  in  imprint,  4a. 
enumeration  of,  4d. 
of  analyticals,  4r. 

prefatory  and  appendix,  4r  note\  see 
also  S.  C. 

on  accession  book,  p.  54®-5iV. 
continuous,  record  on  accession  book, 
p.  55s. 

Pamphlets, 

different  sizes,  4k. 
on  different  subjects,  7j. 
entry  on  accession  book,  p.  52^,  p.  54^. 
Parentheses,  see  Curves. 

Partial  collections,  6c,  8d. 

Partial  title.  It,  z;  S.  C.  12. 

Pencil  entry, 

on  title-page.  If. 

of  missing  volumes,  4e ; S.  C.  28  and  29. 
of  periodicals  and  continuations,  4f ; S.  C. 
28  and  29. 

marked  in  italics,  p.  22*;  S.  C.  4,  5,  28- 
30  and  32. 

Periodicals, 

check  mark,  Oe. 

main  entry.  If,  t,  u ; S.  C.  28  and  29. 

added  entry.  It,  u,  z. 

frequency  of  publication,  3j. 

indentation,  3k,  7e. 

order  of  imprint,  4a. 

incomplete  sets,  4f. 

illustrated,  4i  note. 

entry  on  shelf  list,  p.  59^. 

Persons,  names  of ; 
capitalized,  5b. 
epithets  used  for,  5c. 
adjectives  derived  from,  5j. 

Philosophy,  special  authors  in,  7k. 
Photographs,  4a;  S.  C.  3. 

Pictures,  accessioning,  p.  50*. 

Pin  hole,  Oc,  p.  57"*. 

Place, 

entry  under.  Is. 
capitalization,  5f,  g,  j. 


Place,  name  of;  additions  to  distinguish,  Ic 
note^  4n. 

name  of,  arrangement,  6f. 

Place  of  publication, 

position  in  imprint,  p.  3®,  4a  and  S.  C. 

more  than  one,  41. 

in  language  of  title,  4n. 

space  before,  5o. 

abbreviations  for,  p.  38*. 

on  accession  book,  p.  54®-55*. 

Plates, 

position  in  imprint,  4a;  .S.  C.  3 and  4. 
record  of,  4i;  S.  C.  21,  34,  .50  and  52. 
reckoned  illustrations  if  paged,  4i. 
reckoned  illustrations  in  serials,  4i  note. 
volume  of,  4j. 

Plays,  Iz;  S.  C.  37. 

Pleas,  11. 

Popes, 

numerals  used  for,  p.  3^  Iq,  9b. 
entry  of,  1 p,  q. 
capitalization,  51. 

Portraits, 

place  in  imprint,  4a;  S.  C.  3. 
record  of,  4i ; S.  C.  3,  26  and  52. 
reckoned  illustrations  in  serials,  4i  7iotc. 
Pounds,  shillings  and  pence  in  accession 
book,  p.  56®. 

Prefatory  paging,  4d,  r note. 

Prefixes, 

in  English  and  foreign  names,  2c;  S.  C. 
13,  14,  30,  38-40. 

titles  used  as,  5d,  1 ; S.  C.  20,  33,  37,  .38-40. 
arranged  in  catalog,  6b. 

Princes,  Iq. 

Print,  2h  ; S.  C.  20,  .33  and  37. 

Private  mark,  Oc  jiote,  p.  57'*. 

Proceedings,  In,  u. 

Pseudonymous  book,  added  title  entry  for, 
le  note 
Pseudonyms, 

entry  under,  p.  3®,  le ; S.  C.  20-23. 

check  for  entry,  Oi. 

reference  from,  le,  z;  S.  C.  21-23. 

Public  schools.  Is. 

Publication,  date  of; 

place  in  imprint,  p.  .3®,  4a,  and  S.  C. 
differing  in  set,  4m. 
for  analyticals,  4r;  S.  C.  24  and  25. 
Publication,  place  of ; 

position  in  imprint,  p.  3®,  4a,  and  S.  C. 
more  than  one,  41. 
in  language  of  title,  4n ; S.  C.  6. 
additions  to  distinguish,  4n. 


53 


Index 


Publication,  place  of; 
space  before,  5o. 
abbreviations,  p.  38b 
Publisher, 

check  for  added  entry,  Og. 
added  entry  under.  It. 
place  in  imprint,  4a. 

of  books  before  1600  A.  D.,  4a;  S.  C. 
6 and  T. 

in  language  of  title,  4n ; S.  C.  6. 
of  Bibles,  4n. 

on  accession  book,  p.  54®-55^. 
Punctuation, 

dots  take  place  of,  3a;  S.  C.  5,  6,  13,  etc. 
supplied  or  altered,  3a. 
authorities,  3d. 

Range  mark  on  accession  book,  p.  53b 
Rare  books, 
full  titles,  3a. 
unpaged,  4d. 

Re-binding,  p.  52®,  p.  57®. 

Recto,  first  after  title  ; 

bears  accession  number,  p.  51®,  p.  52b 
records  cost,  etc.,  p.  57®. 

Reference  books,  location  mark  on  shelf  list, 
p.  60b 

Reference  cards,  author  ; 
check,  Oi. 

from  initials.  Id,  z;  S.  C.  19. 

from  pseudonyms,  le,  z ; S.  C.  23. 

from  societies.  In,  s. 

from  family  name  or  title,  lo;  S.  C.  36. 

for  changed  names,  Ir. 

from  place.  Is. 

for  series,  Iv. 

from  common  form  of  name,  Iz,  2a  note. 
from  ecclesiastical  title,  Iz. 
from  vernacular,  2a ; S.  C.  35. 
for  compound  names,  2d. 
from  names  of  place,  2f. 
full  name  on  second  line,  2i;  S.  C.  19,  23, 
35  a^id  36. 

in  vernacular,  though  otherwise  in  title, 
3f ; S.  C.  7 and  8. 

underscoring,  5p  ; S.  C.  19,  23,  35  and  36. 
Reference  cards,  subject ; , 

space  on  main  card  for  numbers  of,  7d. 
stamping  of  numbers  on,  7g;  S.  C.  27,  42, 
45,  49  and  51. 
general,  7h  ; S.  C.  49. 
analytical,  ; S.  C.  27  and  51. 
independent,  7j. 

Relativ  location  permits  permanent  location- 
number,  p.  48“* 


Remarks  column  in  accession  book,  p.  48®, 
p.  52®,  p.  55^  p.  56®,  p.  57®. 

Repetition  of  author  in  title,  3m. 

Roland,  li  note. 

Roman  alphabet,  3h. 

Roman  numerals,  p.  3^,  9b,  p.  39b  P*  55b 
Rulers, 

figures  to  distinguish,  p.  3b  9b ; S.  C.  26. 
entry.  Ip,  q ; S.  C.  26,  38  and  40. 

Rules, 

catalog,  0-9,  p.  4-21. 
bibliography  of  catalog,  p.  41-46. 
accession  book,  p.  47-57. 
shelf  list,  p.  .59-61. 

Sacred  books,  li ; S.  C.  34. 
capitalization,  5a. 
see  also  Bible. 

Saints, 

entry,  Iq. 
capitalization,  51. 

Sales,  noted  on  accession  book,  p.  57®. 
Sample  cards,  p.  22-32. 

Sample  title-pages,  p.  32. 

Schools,  Is. 

Scientific  specimens,  special  accession  num- 
bers for,  p.  50®. 

Single  works,  6c. 

Series, 

entry  in  catalog.  If,  v;  S.  C.  30. 
reference  from  title,  Iv. 
of  periodicals,  etc.,  place  in  imprint,  4a. 
accession  number  for  each  volume,  p.  51^. 
cost  record  in  accession  book,  p.  56b 
Series  card, 

spacing,  Iv;  S.  C.  30. 
indention,  4t ; S.  C.  30. 
underscoring,  5p ; S.  C.  .30. 
abbreviated  heading  on  back,  9d. 

Series  note, 

check,  01;  S.  C.  31. 
form  and  place,  4s ; S.  C.  31. 
underscoring,  5p ; S.  C.  31. 
on  shelf  list,  p.  60^. 

Set,  accession  number  for  each  volume,  p.  51^. 

cost  record  in  accession  book,  p.  56b 
Shelf  list, 

rules  and  sample  pages,  p.  59-61  and 
plates. 
check,  Oq. 

changed  numbers  on,  p.  61b 
as  subject  catalog,  p.  60^. 
new  entries  unalphabeted,  p.  60b 
old  sheets,  p.  61b 
re-written,  p.  60b  P-  61b 


54 


Index 


Shelf  list, 

spacing  of  entries,  p.  ol)'*. 
used  for  stock-taking,  p.  (KT. 

Shelf  mark, 

assigned  to  books  not  volumes,  p.  OP. 
on  accession  book,  p.  53^. 

Ships,  11, 

Single  works,  (Ic. 

Size, 

of  cards,  p.  3^  7b. 

of  atlas  or  volume  of  plates,  4j ; S.  C. 
38-40. 

variation,  4k. 
notation,  p.  36^  p.  40b 
on  accession  book,  p.  54®-55^. 
rule  for  measuring,  p.  05^. 

Size  card,  p.  55b 
Size  mark, 

place  in  imprint,  4a  and  S.  C. 
space  after,  5o. 

Size  mark  on  shelf  list, 

incorporated  in  book  number,  p.  59^. 
in  red  for  Q,  F,  etc.,  p.  59b 
position,  p.  59^. 

Smith’s  dictionary,  2a. 

Sobriquet,  2e, 

Societies, 

entry  under,  Ic,  s. 

periodicals  to  have  added  entry  under,  lu. 
spelling  of  names,  2a  note  4. 
capitalization  of  names,  5h. 
local  entered  under  name  of  place,  p.  3“*,  Is. 
Source  column  in  accession  book,  p.  55^. 
Source  of  book,  check  mark,  Ob. 

Sovereigns, 

headings.  Ip,  q,  2a ; S.  C.  26,  38  and  40.  . 

figures  distinguishing,  9b. 

Space,  for  numbers,  Iv,  4t,  7d. 

Spacing, 

on  cards,  5n,  o,  and  S.  C. 
on  large  shelf  sheet,  p.  59b 
on  small  shelf  sheet,  p.  59b 
of  periodicals  on  shelf  list,  p.  59^. 

Special  location  mark  on  shelf  list,  p.  60b 
Special  marks  for  peculiar  accessions,  p.  50b 
“Special  topic”  cards,  7m,  8h. 

“ Special  topic  ” guide,  7m,  8h  ; S.  C.  47. 
Spelling, 

of  author’s  name,  2a. 
shorter  form  prefered,  2a. 
of  names  of  societies,  2a  note  4. 
peculiarities,  3a,  b. 

Stamping  cards,  7d,  g,  j. 

State,  entry  under,  Is. 


States,  abbreviations,  p.  38^-39^. 

.Statuary,  accessioning,  p.  50b 

Striking  titles,  Iz  ; S.  C.  10-12,  37,  and  48. 

Subject, 

only  one  on  small  shelf  sheet,  p.  59^. 
full  shelf  sheet  for  large,  p.  Ob'*, 
smallest  space  allowed  for,  p.  59b 
Subject  bibliography  cards,  8e,  h. 

Subject  cards, 
size,  p.  3b  7b. 

for  biography,  Iw,  y,  2b;  S.  C.  2(>,  27,  38 
and  42. 
heading,  2b. 

for  periodicals,  3k;  S.  C.  28. 
notes  on,  4q. 

general  rules,  7a-m  ; S.  C.  1,  5,  47-51,  cuid 
others. 

colored,  8e-h ; S.  C.  42,  43  and  45. 

Subject  reference  cards,  7d,  g,  h,  1,  j ; S.  C. 

27,  42,  45,  49  and  51. 

.Surnames,  la,  p,  2b  note. 

Tables,  4a;  S.  C.  3. 

Talmud,  li. 

Theses,  Ij. 

Thread,  colored,  as  check.  Or,  p.  40^. 

Title, 

only  one  under  pseudonym,  le  ; .S.  C.  22. 
on  author  line  for  sacred  books,  li ; 
S.  C.  34. 

citation  of  in  analyticals,  lx,  4r ; S.  C.  24 
and  25. 

general  rules,  3a-m;  S.  C.  10-12,  15-17, 
20,  21,  30  and  others. 
capitalization,  5a-m. 
space  after,  5o,  and  S.  C. 
on  subject  card,  7a. 

in  added  editions,  9a;  S.  C.  32  and  33. 
numerals  in,  9b. 
abbreviations  used  in,  p.  37^. 

Title,  added  entry  under  ; 
check,  Og. 

for  books  entered  under  initials.  Id. 
for  pseudonymous  books,  le  note  j. 
when  author  of  anonym  is  found.  If ; 
S.  C.  17. 

for  cyclopedias,  etc.,  compiled  by  indi- 
vidual, It. 

for  periodical  changing  name,  lu. 
for  novels,  plays,  striking  words,  etc.,  Iz  ; 
S.  C.  11,  12  and  37. 

Title,  main  entry  under  ; 
check.  Of. 

for  anonymous  books.  If;  S.  C.  15. 
for  unedited  Bible,  Ih. 


55 


Index 


Title,  main  entry  under  ; 

for  cyclopedias,  directories  and  alma- 
nacs.  It. 

for  periodicals.  It,  u ; S.  C.  28  and  29. 
for  series  with  anonymous  editor,  Iv. 
for  anonymous  biography,  Iw. 

Title  on  accession  hook,  p.  54^ 

Title  on  shelf  list, 

shortening  of,  p.  60^ 
unpunctuated,  p.  60^ 

Title,  see  also  Partial  title. 

Title  card, 

anonymous  biography.  If  notOy  w,  4p. 
place  in  catalog,  6f. 

Title-page, 

checks,  Oe-m. 

pencil  on  name  of  anonymous  author 
found.  If. 

reference  from  form  of  name  on,  Iz. 
exact  copy  noting  omissions,  3a. 
in  more  than  one  language,  3h. 
omission  of  noted  in  imprint,  4a,  h ; 

S.  C.  3. 

note  if  wanting,  4h;  S.  C.  13. 

Titles  of  honor, 

noblemen  entered  under,  lo;  S.  C.  36. 

reference  from,  lo. 

used  to  distinguish,  2e. 

lettering  of,  2h. 

omission  of,  3a,  .5c. 

capitalization,  5c,  d,  e,  i,  1;  S.  C.  20,  33, 
36,  38-40. 
alphabeting  of,  6b. 
abbreviations,  p.  38^-39^ 

Towns,  2f. 

Transactions, 

entry  in  catalog,  lu. 
entry  on  shelf  list,  p.  59^. 

Translations,  Ig;  S.  C.  6-8,  38-40. 
Translator, 
check,  Og. 

added  entry  for,  Ig,  h,  i,  z. 
only  initials  given  in  title,  3a. 
place  in  catalog,  8d. 
joint,  added  entry  for,  Ik  ; S.  C.  9. 
Transliteration,  3g. 


Trials,  11. 

Type,  size  of,  p.  .55^ 

Type  used  in  marginal  notes,  explanation 
of,  p.  2. 

Type  used  in  S.  C.,  explanation  of,  p.  22h 

U and  V,  interchange  of,  3c;  S.  C.  6 and  7 
Umlaut,  6e ; S.  C.  13  and  14. 

Underscoring,  5p,  8 note  /,  and  S.  C. 
Unpaged,  4d. 

V and  u,  interchange  of,  3c;  S.  C.  6 and  7. 
Vedas,  li. 

Vernacular, 

names  of  persons  in,  2a,  3f;  S.  C.  6-8 
and  35. 

names  of  places  in,  2f;  S.  C.  6 and  7. 
Volume, 

accession  number  for  each,  p.  51'*. 
separate  line  on  accession  book  for  each, 
p.  51®-52^. 

Volume  column  on  accession  book,  p.  48^, 
p.  54^ 

Volume  numbers,  on  cards,  7g ; S.  C.  4,  6,  7, 
9,  10,  13,  24-32,  37-40  and  52. 

Volume  record,  on  accession  book,  p.  53^ 
p.  54^ 

Volume  record,  on  shelf  list ; 
in  black,  p.  60h 
for  part  of  set,  p.  60h 
2 in  1,  p.  60h 
for  annuals,  p.  60h 
for  index,  p.  60^ 
for  duplicates,  p.  Ob'*. 

Volumes, 

place  in  imprint,  4a. 
missing,  4e ; S.  C.  28,  29  and  32. 
of  periodicals  and  continuations,  4f. 
of  series,  4s,  t ; S.  C.  30  and  31. 

also  S.  C.  4,  6,  7,  9,  10,  13,  24-27,  32, 
37-40  and  52. 

Withdrawals,  noted  on  accession  book, 
p.  57^. 

Yellow  cards, 

in  author  catalog,  4p  note,  8c,  d;  S.  C.  44. 
in  subject  catalog,  4p  note^  8g,  h ; S.  C.  43. 


56 


Accession-book  rules 


A.  L.  A.  Standard  Accession-book 


First  of  all  records  to  be  filled,  and  by  no  means  last  in  importance, 
is  the  book  of  accessions,  the  history  of  the  growth  of  the  library. 
To  this  the  librarian  turns  for  final  reference  in  doubtful  cases.  Here 
is  the  complete  story  of  each  volume,  fully  told,  but  in  the  most  com- 
pact form.  It  is  the  official  indicator  for  the  whole  collection.  Each 
line  is  a separate  pigeonhole,  in  which,  if  not  exactly  the  book,  all  the 
condenst  facts  about  the  book  are  placed.  Thence  they  are  never 
removed  ; they  are  not  stolen,  or  loaned,  or  condemned,  or  withdrawn, 
or  sent  to  the  binder,  or  lost.  The  card  is  never  misplaced,  the  entry 
does  not  mysteriously  disappear,  a new  edition  never  supersedes.  Once 
written,  “it  is  enough,”  til  the  paper  grows  thin  with  wear  and  the 
binding  crumbles  with  age  or  the  ink-lines  entirely  fade  out  of  ken. 
He  may  turn  to  his  book  of  accessions  to  learn  what,  and  where,  and 
ivhen,  and  whenee,  and  hoiv  mueh,  and  feel  sure  of  his  answer.  A 
well-made  accession-book  has  an  element  of  mathematical  exactness 
unknown  to  any  other  catalog.  It  is  the  editio  pi'ineeps. 

Every  volume  has  a line,  and  the  book  is  thus  an  indicator  for  the 
entire  collection.  By  this  complete,  unchangeable  record  the  additions 
for  every  day,  week,  month,  and  year  are  shown  at  a glance  ; also  the 
total  number  of  volumes  which  the  library  has  had  ; and  its  present  num 
ber  by  subtracting  the  total  withdrawn  and  lost.  This  book  is  the  most 
permanent  of  library  records.  There  is  no  danger  of  losing  or  misplac- 
ing entries,  as  sometimes  happens  in  card  catalogs,  nor  of  being 
eompelled  to  rewrite  them,  as  often  happens  in  the  shelf  list. 

The  name  catalog  should  not  be  applied  to  the  accession-book  or  to 
the  shelf  list,  but  is  restricted  to  the  author,  title,  and  subject  catalogs, 
made  primarily  for  the  use  of  readers,  while  these  are  chiefly  for  official 
use.  Commonly  “accession”  is  used  also  as  an  activ  verb.  Some 
object  to  this,  and  prefer  entry-book  and  “to  enter;”  or  record-book 
and  “to  record”  or  register  and  “to  enter.”  “To  register”  confuses 
with  the  registration  of  readers.  Additions  or  addition-book  and  “to 
add  ” is  perhaps  best,  as  entry  on  this  record  is  technically  the  only  way 
to  “ add  ” a book. 

For  this  essential  book  many  forms  have  been  used,  but  the  best  feat- 

59 


ures  of  all  were  finally  combined  in  the  A.  L.  A.  Model,  made  by  a 
committee  of  experts  who  compared  thuroly  all  the  various  forms  col- 
lected, made  and  tested  samples,  and  finally  agreed  on  all  the  details  of 
materials,  ruling,  printing,  and  binding. 

The  double  page  is  divided  by  double  lines  into  three  groups.  First 
on  the  left,  after  the  date  of  addition,  are  the  three  numbers  assigned 
by  each  library,  viz.,  accession,  class  or  shelf,  and  book,  followed  by 
the  volume  number.  Next  come  author,  title,  and  imprint  entries, 
which  belong  alike  to  every  book  of  the  edition  regardless  of  any 
library.  Lastly  come  the  notes  of  binding,  source,  cost,  changes,  loss, 
re-binding,  sale,  etc,  this  third  group  like  the  first  pertaining  solely  to  this 
copy  and  library : or  in  brief,  the  line  is  filled  with  the  title,  preceded 
by  the  special  library  numbers,  and  followed  by  the  special  library  notes. 

The  desirability  of  the  location  number  in  the  accession-book  has 
never  been  questioned,  but  the  frequent  changes  in  that  number  as 
ordinarily  used  made  its  use  impracticable.  The  best  managed  libra- 
ries now  assign  permanent  numbers  to  their  books,  so  that  they  may 
be  called  for  from  the  oldest  edition  of  the  catalog  as  readily  as  from 
the  latest.  With  such  a system  it  is  a great  convenience  to  refer 
directly  to  the  shelf  where  the  book  may  be  found  without  consulting 
intermediate  catalogs,  also  to  glance  down  the  column  of  numbers  and 
see  in  what  proportion  the  various  departments,  as  indicated  by  those 
numbers,  are  receiving  additions.  The  decision  of  the  A.  L.  A.  Com- 
mittee was  unanimous  in  favor  of  these  columns,  for  it  is  believed  that 
every  library  will  sooner  or  later  adopt  a relativ  location  and  so  need 
them. 

The  old  arrangement  had  the  volume  columit  with  the  other  imprint 
entries  on  the  second  page.  Here,  the  volume  immediately  precedes 
the  author  column,  and  at  the  first  glance  it  is  apparent  what  the  entry 
is  ; e.  g.^  V.  47,  Harper’s  Magazine,  is  vastly  more  convenient  than  to 
follow  across  an  entire  page  to  the  former  place  of  the  volume,  with 
the  attendant  danger,  both  in  entering  and  consulting,  of  getting  on 
the  line  above  or  below,  and  thus  making  serious  blunders.  Practical 
use  will  convince  those  doubtful  of  the  utility  of  the  change.  A still 
stronger  reason  is,  that  the  volume-number  is  an  essential  part  of  the 
call-number  or  press-mark  by  which  the  book  is  found,  and  it  is  incon- 
venient to  have  the  first  part  of  this  number  at  the  beginning  of  the 
Iqng  line  of  entries,  and  the  last  part  at  the  other  end. 

The  colored  lines  help  the  eye  in  passing  across  the  page,  following 
one  or  two  above  or  below,  and  thus  avoiding  the  danger  of  getting  off 
the  line  in  crossing  the  fold. 


60 


It  is  economy  to  have  a leather  or  canvas  cover  for  the  accession  boo’k 
while  it  is  being  filled.  The  cover  is  readily  transferred  to  the  next 
volume  and  lasts  for  many  years,  and  as  the  volumes  are  filled  they 
come  out  fresh  and  clean  for  preservation  on  the  shelves,  while  without 
the  cover  they  become  very  shabby  and  soiled  in  the  course  of  neces- 
sary handling  while  entering  5,000  or  10,000  volumiOS. 

It  is  cheaper  to  use  the  book  with  10,000  lines  for  a library  that 
expects  to  attain  that  number  of  volumes  within  any  reasonable  time  ; 
and  for  libraries  of  over  20,000  it  pays  to  have  a wood  leger  case  with 
partitions  making  a pocket  for  each  book,  to  preserve  it  safely  and  con 
veniently.  A steel  leger  clip  should  also  be  used,  to  save  needless 
handling  in  finding  the  place  for  current  entries. 

RULES  FOR  ENTERING 

In  the  following  rules  a choice  of  two  or  more  ways  is  given  in  several 
cases.  Each  user  should,  before  making  the  first  entry,  read  these 
rules  thru  carefully  and  cancel  all  the  forms  mentioned,  except  those 
to  be  used,  and  add  neatly  in  manuscript  any  added  rules  that  seem 
desirable,  and  a “ List  of  special  abbreviations  used  in  this  book,”  which 
will  show  names  of  agents,  funds,  etc.,  local  in  character,  but  occurring 
so  often  as  to  need  contraction. 

This  done,  a glance  at  the  preface  will  for  all  time  show  what  the 
rule  was  for  entering  in  that  volume,  and  explain  any  abbreviations  not 
on  the  printed  list. 

I.  Enter  each  book  immediately  after  it  is  collated  and  agreed  ivith 
oi'der-book  and  bill, 

a.  The  official  business  record  of  additions  should  be  kept  as  strictly 
up  to  date  as  a cash  account.  If  more  books  come  in  than  can  be  written 
up  at  once,  and  some  are  wanted  in  special  haste,  they  may  be  entered 
first,  but  under  no  circumstances  should  leave  the  library  til  properly 
added.  Once  bearing  the  accession-number,  other  facts  are  readily 
found  ; but  a book  without  this  guide  is  easily  lost  or  confused  with 
books  from  other  sources  or  coming  in  on  other  dates.  The  accession- 
book  corresponds  to  the  invoice-book  of  a business  house.  As  a pack- 
age is  opened,  collate  it  with  order-book  and  bill,  to  see  that  it  is  what 
was  ordered,  that  the  book  is  complete  and  in  proper  condition,  and 
that  the  price  is  right.  Check  the  price  on  bill,  and  enter  it  on  order 
record,  thus  “agreeing  ” them.  Then,  if  correct,  enter  the  book  at  once 
on  the  invoice  or  accession-book.  If  incorrect  or  imperfect,  do  not  enter 
it  at  all,  for  this  fact  decides  that  it  is  not  to  be  “added”  to  the  library 


b.  Pictures,  statuary,  maps,  and  all  articles  added  to  the  library  should 
be  accessioned  and  numbered,  so  as  to  record  the  date,  source,  cost, 
and  any  other  items  of  interest.  Cards  may  also  wisely  be  added 
under  the  names  of  artist  and  subject  in  the  catalogs.  It  is  well  to 
have  a special  book  of  additions  for  these  articles,  if  they  are  likely 
to  be  numerous  ; otherwise  lOO  or  more  numbers  may  be  saved  in  a 
block  at  the  front  or  back  of  the  accession-book,  thus  keeping  these 
peculiar  articles  together.  To  distinguish  them  and  their  numbers 
from  books,  prefix  A,  marking  the  first  work  of  art  A i,  and  so  on,  the 
last  number  showing  the  extent  of  the  collection.  If  wisht,  a similar 
list  for  scientific  specimens  can  be  made  under  S i,  for  maps  under 
M I,  etc. 

c.  Maps,  charts,  etc.,  not  in  book  form  are  stampt  in  the  lower  right 
corner,  or  near  the  title  of  the  map.  In  the  size  column,  length 
and  bredth  are  given  in  cm  ; e.  g.,  41  x 52  cm. 

2.  Use  all  the  standard  library  abbreviations  in  all  e7itries. 

These  include  dates,  authors’  forenames,  place,  size,  binding,  etc. 
See  Library  Abbreviations  appended  to  these  rules  for  full  lists.  So 
many  facts  are  given  in  so  little  space,  that  it  is  important  to  save 
room  by  using  abbreviations  ; and,  as  only  those  familiar  with  them  use 
this  book,  the  objection  against  their  use  in  public  catalogs  does  not  hold 
good.  All  obvious  contractions  may  be  used  in  this  book,  specially  in 
titles  ; e.  g.,  “geog.”  for  geographical,  “hist.”  for  history,  “biog.,”  etc., 
etc.  The  compact  L.  B.  dates  are  best  for  all  library  uses. 

3.  Give  day,  month,  and  year  in  the  upper  left  7nargin  of  each  left-hand 
page,  and  the  day  and  month  before  the  first  entry  of  each  day. 

The  running  date  at  the  top  is  used  in  turning  to  find  books  by  dates. 
It  applies  to  all  entries  til  a new  date  is  prefixt  to  the  accession  num- 
ber. If  a whole  page  or  more  are  received  the  same  day,  the  date  in 
top  margin  is  enough.  Sometimes  only  a single  book  is  added,  but  its 
date  must  be  given  as  carefully  as  for  the  pageful,  for  dates,  like  other 
figures,  are  almost  worthless  if  not  exact.  This  date  shows  when  the 
book  came  into  the  library ; and,  if  the  accessions  were  written  up  daily, 
it  would  also  be  the  date  of  entry.  A large  number  coming  at  once 
should  be  entered  under  the  same  date,  to  show  that  they  came  to- 
gether, even  if  the  entry  takes  several  days.  It  is  less  account  what 
day  the  line  is  written,  than  what  day  the  book  was  received  into  the 
library.  Some  however  give  the  date  of  entry  rather  than  reception 
when  different,  as  being  easiest.  Others  note  both  dates.  This  shows 

62 


one  reason  for  strict  observance  of  Rule  i.  If  delay  is  necessary  put 
the  date  on  the  cover  where  it  will  be  covered  by  the  book-plate,  unless 
the  order  clerk  puts,  as  he  ought,  the  date  on  the  inner  margin  of  the 
first  recto.  If  books  accumulate  they  should  be  kept  in  order  of 
reception  ; and,  if  any  are  specially  wanted  before  the  others,  the  lines 
may  be  counted  off  so  as  to  accession  in  proper  order. 

4.  Give  to  each  volume  the  7iext  consecutiv  member  on  the  first  blank 
line  of  the  accession-book^  and  enter  this  number  on  the  lower  margin  of 
the  first  recto,  after  the  title  page  of  each  volume  received,  and  never  assign 
the  same  number  to  another  volume,  even  if  the  original  be  lost,  sold, 
exchanged,  or  condeimied,  a7id  an  exact  duplicate  obtained. 

a.  An  accession-number  is  given  each  separate  volume,  and  not  to 
works,  or  sets,  or  lots,  or  series,  or  collections.  Numbering  ivorks, 
in  however  many  volumes  they  may  chance  to  be,  always  leads  to  con- 
fusion. The  last  number  should  show  how  many  volumes  the  library 
has  received  from  the  beginning.  Books  are  often  issued  in  parts  and 
at  intervals,  like  periodicals.  If  an  effort  is  made  to  number  books 
or  works,  rather  than  volumes,  the  first  volume  received  in  continuation 
makes  trouble ; e.  g.,  v.  4 comes  in  to-day  and  should  be  numbered 
1347;  but  V.  I,  2,  and  3 are  numbered  975.  That  entry  must  be 
found  and  altered  to  show  that  v.  4 is  here.  When  v.  5 comes  in,  it 
must  be  again  altered,  and  so  on  to  the  end.  Such  constant  changes 
and  erasures  make  a slovenly  book,  and  are  sure  to  beget  confusion. 

b.  To  number  each  lot  as  it  comes,  without  trying  to  keep  all  the  vol- 
umes of  a set  together,  is  a little  better,  as  it  saves  changes ; but,  if  an 
accession-book  is  kept  at  all,  it  is  best  to  keep  it  properly,  and  let  it 
show  what  it  professes  — the  additions  of  each  day  in  the  exact  order  of 
their  reception,  without  classification  in  any  form. 

c.  In  assigning  call-nimibe^'s  or  shelf-mai'ks  by  which  readers  call  for 
what  they  want,  books,  and  not  volumes,  are  numbered.  In  the  acces- 
sion-book, volumes,  not  books,  bear  the  number. 

d.  The  rule  gives  a separate  line  to  each  volume.  Some  catalogers 
have  put  sets  of  50  or  60  volumes  all  on  one  line.  The  only  gain  is  a 
little  paper;  for  the  apparent  saving  of  labor  proves  no  economy  in  the 
end.  The  entries,  if  the  same,  are  dittoed  with  labor  too  trifling  for 
mention.  One  serves  for  the  whole  line,  insted  of  dittoing  each  word  ; 
and  even  this  is  done  only  once  in  the  life  of  the  book.  A single 
accession-book  has  10,000  lines,  or  pigeon-holes  for  10,000  distinct  vol- 
umes. Trial  of  various  plans  proves  it  best  to  assign  one  of  these 
pigeon-holes  or  lines  across  the  book  to  each  volume. 

63 


e.  The  rule  assigns  a given  line  to  a given  volume,  and  forbids  its  use 
for  any  other  than  that  identical  volume.  There  is  no  trouble  then  in 
recording  titles,  imprints,  cost,  source,  binding,  etc.,  for  the  different 
volumes  of  a set.  If  any  volume  is  lost,  or  re-bound,  or  requires  any 
note  or  comment  to  preserve  its  history  and  the  record  of  its  present 
state,  the  way  is  perfectly  simple.  If  two  or  more  volumes  are  put  on 
a single  line,  confusion  is  sure  to  arise  sooner  or  later,  while  by  this 
rule  any  fact  concerning  any  volume  can  be  entered  and  found  with  the 
least  possible  labor. 

f.  Some  libraries  in  replacing  a lost  book  give  it  the  same  accession- 
number  as  the  original.  This  is  convenient  and  best  for  shelf-numbers, 
but  is  all  wrong  for  accessip?i-n\xmhQrs,.  Lost  books  often  come  back  after 
many  years,  and  some  day  a wearisome  effort  to  agree  accounts  dis- 
closes two  books  bearing  the  same  accession-number.  A book  put  in 
the  library  to-day  in  place  of  one  lost  five  years  ago  was  added  to-day, 
and  not  at  the  time  of  the  first  purchase.  It  is  e.  g.,  the  1374th  volume 
added  to  the  library,  and  is  to  take  the  place  of  975,  which  some  one 
has  lost. 

g.  Pamflets  not  previously  accessioned,  when  bound,  are  entered  the 
same  as  new  books,  on  the  date  when  they  come  in  from  the  bindery, 
which  is  the  time  of  their  reception  as  books.  In  the  source  column 
the  word  “ Binding,”  in  place  of  the  agent’s  name,  shows  that  the 
pamflets  had  been  in  the  library,  but  not  entered. 

h.  In  binding  together  two  or  more  books  already  accessioned,  the 
number  of  the  first  may  be  retained  as  the  number  of  the  collection, 
as  it  is  the  identical  book,  and  all  of  it,  with  additions.  In  the  Remarks 

column  opposit  each  of  the  other  volumes  enter  “Bound  in  No. ” 

with  date. 

i.  This  number  as  soon  as  assigned  is  stampt  on  the  first  recto  after 
the  title.  When  the  book  is  re-bound,  the  number  is  preserved  for 
immediate  reference  or  identification  after  the  book  comes  back  from 
the  binder.  This  is  the  most  convenient  place  for  this  number,  after 
the  title  itself,  which  it  would  deface,  and  the  reverse  of  the  title  where 
the  ink  often  shows  thru  or  blots,  and  where  it  is  harder  to  get  a smooth 
surface  for  stamping.  Even  if  given  on  the  book-plate,  it  is  repeated 
here  as  the  plate  is  lost  in  re-binding. 

j.  If  a numbering  machine  is  used,  stamp  the  accession  number  on 
the  back  of  main  author  and  subject  card  bottom-side  up,  so  as  to  be  read 
from  the  front  when  lockt  in  the  catalog  drawers,  or  crosswise  of  the  back 
on  the  reverse  of  the  upper  left  corner  of  the  front.  This  number  on  the 
card  often  saves  a double  reference,  and,  the  machine  being  set,  it  is 

64 


no  appreciable  labor  to  give  the  number  wherever  wanted.  On  the 
back  it  takes  no  space  available  for  title  or  notes,  and  is  just  as  conven- 
ient, if  stampt  bottom-side  up.  When  at  the  accession  machine  it  is 
not  known  how  many  cards  will  be  written,  so  only  the  one  main 
author  and  one  main  subject  card  is  stampt.  This  is  also  an  advantage, 
in  that  a card  not  stampt  on  the  back  is  thus  recognized  at  a glance  as 
an  “added  entry  ” or  secondary  card.  The  numbering  machine,  tho 
costly  at  first,  is  a real  economy  in  a library,  where  it  saves  its  cost  in 
time  of  clerks  and  catalogers,  beside  giving  compact  printed  numbers 
of  the  highest  legibility. 

k.  Numbers  when  in  column  are  quicker  to  write  and  easier  to  read 
if  only  the  last  two  digits  are  given  except  for  each  loth  number.  For 
6oc.  a looo  extra,  the  book  can  be  had  with  the  numbers  all  printed  in 
advance.  This  is  much  the  neatest  and  in  the  end  the  cheapest  way. 

l.  Numbers  cannot  be  printed  in  advance  if  dates  of  entry  or  receipt 
of  books  are  given  on  a separate  line.  This  is  sometimes  done  because 
a blank  line  (with  only  the  date  in  the  center)  above  and  below  the  list 
of  books  received  together  sets  them  off  distinctly  as  a group  by 
themselves.  This  plan,  however,  besides  making  the  very  desirable 
printed  numbers  impracticable,  breaks  up  the  uniformity  of  numbers 
beginning  each  page,  and  reference  is  less  ready.  By  our  rule  of  a 
line  to  a number,  and  dates  in  the  left  margin,  every  page  begins 
with  an  even  20,  and  the  eye  is  greatly  helpt  in  quick  reference. 

5.  E^iterthe  class,  book  and  volu7ne  numbers  as  soon  as  assigned,  in  ink 
if  perma7ient,  in  pe7icil  if  liable  to  alteratio7i. 

a.  Some  libraries  are  so  numbered,  or  liable  to  so  frequent  changes  in 
their  shelf-numbers  or  press-marks,  that  it  is  best  to  give  only  volume- 
numbers,  which  remain  fixt.  Others  give  the  press-marks  in  pencil,  so 
that  they  can  be  readily  altered.  The  columns  can  be  left  blank  if  the 
system  does  not  admit  of  their  satisfactory  use.  They  are  of  very 
great  value  to  libraries  that  have  a shelf-number  not  liable  to  frequent 
changes,  i.  They  refer  directly  to  the  shelves  and  shelf  lists  without 
consulting  the  catalogs  ; 2.  They  make  analysis  and  statistics  vastly 
easier.  They  are  the  best  check  to  show  that  all  books  paid  for 
really  get  on  the  shelves,  insted  of  disappearing  by  accident  or  design 
before  getting  on  the  inventory  [shelf  list]  and  catalogs. 

b.  If  the  old  fixt  system  is  used,  alcove,  range,  and  shelf,  insted  of 
class,  will  go  in  the  first  column,  for  which  the  heading  class  was 
chosen,  for  its  brevity  and  applicability  to  almost  any  system.  Nearly 
all  libraries  agree  in  using  a book-number  between  this  and  the  volume- 

65 


number.  Where  the  alfabetical  arrangement  is  followed  wholly  or  in 
part,  these  columns  will  be  used  for  the  words  or  letters  and  figures 
which  determin  the  location  of  the  book.  These  two  columns  are 
left  blank  til  the  book  is  cataloged,  clast  and  shelf  listed  ; for  it  is 
impossible  to  give  the  numbers  accurately,  til  the  shelf  list  is  consulted. 
Even  in  the  alfabetical  systems  there  is  a chance  that  the  identical  com- 
bination has  occurred  before,  and  must  be  differentiated. 

c.  In  the  volume  column,  two  volumes  bound  in  one  would  be  entered 
I & 2,  3 & 4,  etc.  One  volume  bound  in  two  parts  would  be  entered 
i.\  i.^  etc.,  each  part  on  a separate  line. 

d.  Give  the  number  of  the  volume  if  more  than  one.  If  in  only  one 
volume,  leave  this  column  blank  as  i indicates  that  it  is  the  first  of  a 
set  of  two  or  more.  Make  all  entries  of  facts  perfectly  definit. 

6.  Give  the  author  s name  and  the  title,  as  hi  the  brief-title  finding 
index.  {For  detailed  rides  see  Library  Notes,  v i.,  /.  1 1 1-13 1.) 

a.  Space  allows  only  a brief  title,  and  other  facts  are  given  with  so 
much  fulness  that  the  book  is  readily  identified.  If  the  work  is  anony- 
mous, leave  the  author  column  blank,  to  be  filled  when  authorship  is 
discovered.  The  line  separating  author  and  title  is  faint,  so  as  to  be  seen 
only  when  lookt  for  to  guide  in  making  the  titles  line  accurately  one 
under  the  other.  When  author’s  name  or  title  is  very  long,  this  line  is 
simply  disregarded,  but  in  most  entries  there  will  be  a little  space 
between  the  author  and  the  beginning  of  the  title. 

b.  The  form  of  author’s  name  to  be  used,  or  the  heading  which  takes 

its  place  in  the  author  column  for  transactions  and  various  other  books, 
must  correspond  with  the  entry  in  the  other  catalogs  ; and,  as  it  must  be 
decided  from  them,  a careless  heading  should  not  be  written  here  at  the 
risk  of  error.  With  this  as  with  the  class  number,  if  in  doubt,  and  the 
book  must  be  entered  at  once,  leave  the  author  column  blank,  and  fill 
in  after  the  heading  is  decided  for  the  other  catalogs.  A volume  of 
pamflets  is  entered  under  the  heading  used  on  the  main  card  with  a 
note;  e.  g.,  9 other  pam.” 

7.  Give  the  place,  publisher,  date,  pages,  and  size,  in  accordance  with 
rules  for  full  titles,  except  that  more  abbreviations  may  be  safely  used. 

a.  If  several  places  or  publishers  are  printed,  give  only  the  first  named 
on  the  title  ; or  the  most  important  if  the  main  publisher  is  given  in 
large  type  with  fine  type  namds  preceding.  Some  omit  the  publisher, 
but  it  should  be  once  recorded  somewhere  to  help  identify  each  book  or 
find  a duplicate  if  needed.  The  publisher  differentiates  two  editions  of 
same  place  and  date,  and  is  often  used  in  replacing,  tracing,  etc.  If 

66 


omitted  from  all  other  records,  give  it  here.  Leave  space  between  abbre- 
viation for  place  and  publisher,  so  it  shall  not  look  like  a name  and 
initials  ; e.  g.,  L.  MacMillan,  not  L.  MacMillan. 

b.  If  something  must  be  omitted  to  save  labor,  perhaps  the  publisher 
can  be  spared  easiest,  or  the  pages,  if  given  on  the  cards. 

c.  Give  the  date  of  publication  in  years  of  the  common  calendar,  and 
in  Arabic  figures.  Never,  here  or  elsewhere,  use  Roman  numbers. 

d.  If  it  differs  more  than  a year  from  publication  date,  always  give  year 
of  copyright  with  c prefixt.  The  line  headed  date  is  wide  enough  for 
six  figures,  so  this  important  item  specifying  the  real  date  of  publication 
can  be  added. 

e.  The  extent  of  a book  depends  on  pages  and  size,  so  that  both  should 
be  given.  The  paging  is  the  most  useful  item  that  can  be  given  in  so 
small  space  ; as  it  is  on  the  cards  it  can  be  filled  in  with  the  class  and 
book  numbers  without  looking  it  up  twice.  It  is  one  of  the  most  useful 
items  in  identifying  similar  editions.  A pamphlet  is  only  a thin  book, 
and  is  best  described  by  giving  paging ; e.  g.,  “37  p.  O.”  All  the  sizes 
(binding,  paper,  and  type),  as  well  as  fold,  in  case  it  should  be 
desirable,  can  be  given  by  interlining,  but  except  in  rare  books,  the  size- 
letter  is  sufficient.  Give  the  size  by  the  A.  L.  A.  book-size  rule.  If  it 
is  on  the  line,  call  it  the  larger  if  it  has  been  trimmed  in  re-binding; 
if  untrimmed  call  it  the  smaller.  For  books  paged  in  fragments,  do 
not  subtract,  but  give  the  first  and  last  ; e.  g.,  p.  613-1 120. 

f.  An  admirable  help  in  quick  arid  accurate  sizing  is  Cole’s  Size 
Card,  publisht  by  the  Library  Bureau.  It  gives  by  diagonal  lines  the 
proper  prefix  nar^  sq,  or  ob,  without  separate  measurement.  It  is  kept 
inside  the  cover  ; some  mark  the  size  lines  inside  the  front  cover  of  the 
accession-book  or  paste  in  a Cole  card,  tho  it  is  less  handy  to  lay  the 
book  accurately  on  the  card  than  to  insert  the  card  under  the  cover, 
which  serves  as  an  automatic  guide  to  hold  it  in  exact  position. 

g.  The  size  of  type  is  rarely  given,  tho  to  many  an  important  item  in 
choice  of  editions  for  reading.  It  is  a part  of  size  or  extent,  but  is 
more  useful  on  the  catalogs  than  here. 

8.  Give  the  binding  material^  indicating  half  binding  by  prefixing  fzy 
or  better  a superior  e.  g.^  ‘^mor.  If  the  book  has  leather  corners  also^ 

or  a superior  ^ will  indicate  it.  If  by  a fa7nous  binder^  or  otherwise 
remarkable y note  in  Remarks. 

9.  Under  source  write  the  name  of  the  giver y if  a gif  t ; the  name  of 
the  fund  if  bd  t from  the  income  of  a special  fund ; or  the  name  of  the 
firm  or  library  agents  y of  whom  body  if  from  the  generalfimd. 

67 


Some  give  the  name  of  the  supplying  agents  in  all  cases,  prefixing 
the  initials  of  the  fund  in  the  second  case.  The  funds  of  each  library 
are  so  well  known  that  the  initials  are  ample,  so  the  column  for  source 
allows  room  for  both  agent  and  fund.  Enter  at  least  the  initials  of  the 
agent  in  all  cases. 

10.  U7ider  give  in  dollars  and  cents  the  actual  cost  of  the  book, 
hicluding  exchange  on  foreign  books. 

a.  A ruling  for  pounds,  shillings  and  pence  is  not  needed.  So  few 
books  among  the  mass  in  the  library  will  be  so  billed,  that  it  is  waste 
of  space  to  devote  three  whole  columns  to  these  headings.  Even  in 
these  cases  convenience  requires  that  cost  be  given  in  ordinary  denomi- 
nations, so  that  a moment  tells  an  inquirer  the  cost  of  any  book.  If 
the  exact  amount  in  foreign  money  must  be  kept,  interline  it  in  the 
cost  column,  or  better,  to  allow  footing  the  cost  for  statistics,  enter  it 
in  Remarks,  next  to  cost  column.  If  list  price  is  given,  it  is  useless  to 
repeat  the  net  price  also  in  foreign  terms. 

b.  If  the  list  price  is  recorded,  put  it  at  the  right  of  the  source  column, 
next  to  the  left  ruling  of  the  cost  column,  using  fr,  m,  and  s for  francs, 
marks,  or  shillings,  and  unmarkt  figures  for  dollars.  If,  because  of 
rarity  or  net  list  price  or  special  terms  from  auction  or  second-hand 
dealers,  the  price  paid  is  more  or  less  than  usual  for  a book  of  that  list 
price,  prefix  “n”  (net)  to  the  cost  given,  to  show  it  is  not  an  error  in 
entry.  Some  wisely  do  not  stop  to  look  up  list  prices,  but  enter  them 
only  when  already  known. 

c.  When  several  volumes  are  bo’t  at  once,  give  cost  of  the  series 
opposit  the  first  entered,  followed  by  a note  of  the  number  of  vol- 
umes included;  e.  g.,  v.  4,  5,  and  6 of  some  work  come  in  together,  and 
cost  together  $13.44.  Insted  of  dividing  this  up,  and  entering  $4.48 
against  each  volume,  make  the  entry  against  the  first  (v.  4)  in  this 
way:  3 V.  $13.44.  Or  (a  more  difficult  entry  to  make  neatly),  con- 
nect the  lines  of  the  different  volumes  by  a bracket,  and  write  the  cost 
against  the  center.  For  convenience  in  identifying  what  came  on 
each  bill,  the  date  and  total  may  be  given  in  Remarks  opposit  the  first 
entry;  e.  g.,  on  line  10,431  the  remark  for  a bill  covering  30  v.  would 
be  “To  10,460  is  bill  of  19  N.  $iio.®^”  The  date  of  the  bill  is  always 
earlier  than  that  of  reception.  10,460  shows  the  line  of  the  last  entry 
included  in  the  bill,  as  does  the  remark  of  the  next  bill,  unless  it  is 
for  a single  volume,  and  so  not  recorded.  It  is  often  handy  to  check 
off  special  bills  in  this  way,  and  the  labor  is  trifling  to  thus  indicate 
the  extent  of  large  bills.  Mark  gifts  “ g ” in  cost  column,  and  if  cost 

68 


is  known  add  it  in  [ ] ; c.  g.,  g [1.75].  For  convenience  in  footing 
amount  paid  out  for  books  and  amount  of  gifts,  it  is  well  to  enter  the 
cost  value  assigned  to  gifts  in  red  ink,  as  being  more  distinct  than  the 
[ ],  and  showing  more  grafically  the  proportion  of  gifts  to  each  page. 
Some  even  write  the  entire  line  in  red.  Give  items  of  cost  carefully, 
thus  making  the  accession-book  for  all  practical  purposes  the  invoice- 
book. 

1 1.  Mark  the  cost  of  each  book  in  inner  margin  of  first  recto  after  date 
of  reception,  when  collating  with  the  bill. 

From  this  place  it  is  copied  in  the  accession-book,  and  is  often  found 
of  great  convenience  in  determining  value  without  consulting  records 
or  bills.  The  cost  written  in  the  inner  corner  of  some  special  page 
agreed  on  in  each  library,  serves  to  identify  books  with  labels  removed, 
or  covers  taken  off  in  binding,  or  by  accident,  or  by  design  where  theft 
is  intended ; but  any  reader  may  wish  to  know  the  cost,  and  it  is 
unwise  to  use  it  as  a detectiv  mark,  of  which  the  place  cannot  be  told 
to  all  interested.  A much  safer  private  mark  is  a perforation  with  an 
awl  or  pin  in  a secret  place  ; e.  g.,  a pin  hole  thru  the  center  of  the 
fifth  o used  in  the  paging.  This  can  hardly  be  found  by  accident  or 
removed,  if  known,  so  as  not  to  be  detected  by  an  expert. 

12.  Under  indicate  any  re-binding,  sale,  loss,  exchange,  with- 

drawal as  duplicate,  bindmg  in  with  another  volume,  or  any  change  or 
disposition. 

The  preceding  entries  tell  what  the  book  was  when  it  came  into  the 
library.  Remarks  tell  of  any  changes,  and  of  the  final  disposition  in 
case  the  book  is  no  longer  in  its  accustomed  place.  This  rule  requires 
less  labor  than  at  first  appears,  and  saves  more  than  it  costs.  When 
books  come  in  from  the  bindery,  it  is  a very  brief  matter  to  open  to  their 
numbers,  and  note  the  new  dress,  with  its  cost.  Then  if  the  volume 
be  lost  and  the  reader  wishes  to  pay  for  it,  there  is  a means  of  knowing 
whether  it  was  in  paper  as  at  first  bo’t  for  25  cents,  or  in  half  morocco 
as  re-bound,  at  an  added  cost  of  $1.  The  accession-book  is  the  book 
of  final  reference  for  these  technical  facts,  that  appear  on  no  other 
catalog.  The  efficient  librarian  must  be  able  somewhere  to  refer  to 
everything  of  the  kind,  and  for  this  no  other  record  offers  so  great 
advantages. 

The  librarian  who  will  keep  an  accession-book  on  the  plan  above 
described,  will  find  himself  well  repaid  It  will  be  in  constant  requisi- 
tion, the  final  authority  to  which  will  be  referred  all  doubtful  questions 
regarding  the  past  history  or  present  state  of  any  one  or  of  all  his  books. 

69 


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For  full  list  of  library  abbreviations  see  Card  catalog  rules ^ p.  35-40. 


Shelf  list  rules 


These  rules  liave  been  worked  out  by  long  experience  in  tlie  use  of  shelf  slieets  25  x 20  cm,  the  size  in 
common  use  among  libraries.  Variations  necessary  for  a sheet  10  x 25  cm  are  specified.  A sample  page  of 
each  size  is  appended. 


Arrangement  of  entries.  Arrange  encries  as  books  are  arranged 
on  the  shelves  — first,  by  class  number,  treated  decimally;  second,  by 
book  number,  arranged  (a)  alphabetically  by  the  capital  letter  (b) 
numerically  by  numbers  following  the  capital,  treated  decimally. 

Number  of  subjects  on  page.  In  beginning  a new  shelf  list,  or  a 
new  sheet,  never  enter  more  than  two  subjects  on  a page,  (or  one 
subject  on  a sheet  if  lo  x 25  cm  sheets  are  used),  thus  allowing  for 
intercalation,  but  leave  no  lines  between  book  entries. 

Large  subjects.  Begin  all  divisions  like  iio,  220,  370,  450,  and 
such  sections  as  511,  512,  etc.,  also  in  Literature,  811.49,  ^i3-49> 
and  any  subject  on  which  you  are  likely  to  have  a large  number  of  books, 
on  a new  sheet,  and  leave  the  rest  of  the  sheet  blank,  beginning  the 
next  subject  on  a fresh  sheet. 

Periodicals.  In  case  of  periodicals  and  transactions  of  societies 
like  052,  305,  906,  etc.,  put  not  more  than  two  entries  on  a page  of 
periodicals  still  being  published.  Leave  room  for  accession  numbers 
of  volumes  to  be  added,  arranging  these  in  three  columns,  thus  : — 
36723-4  V.  1-2  50002  V.  14  69467  V.  26 

44321  V.  3 68876  V.  15  73125  V.  27 

If  10  X 25  cm  sheets  are  used,  put  one  entry  on  a sheet,  and  arrange 
accession  numbers  in  four  columns. 

Class  number.  Write  class  number  in  blue  ink  on  upper  line  after 
“class,”  and,  if  a second  subject  occurs  on  the  same  page,  put  its  class 
number  on  outside  margin  of  sheet  on  the  line  above  entries  to  which 
it  belongs. 

Book  number.  Write  book  number  in  its  column  in  black  ink,  and 
in  heavier  figures  to  make  it  more  prominent.  , 

Accession  number.  Write  accession  number  in  its  column  in  black 
ink,  with -between  inclusive  figures  ; e.  g.  3342-7. 

Size.  If  a book  is  over  O size,  put  its  size,  O,  F,  etc.,  in  red  ink  in 
upper  right  corner  of  space  belonging  to  accession  number.  If  size  is 
incorporated  in  the  book  number,  no  other  size  designation  is  needed. 


73 


Volumes.  Put  number  of  volumes,  if  more  than  one,  in  ‘‘vol.” 
column  in  black  ink ; if  the  library  contains  part  of  a set,  write  ; e.  g. 
V.  I,  or,  V.  2-6;  write  also  2 in  i ; 6 in  3 ; v.  v.  9^.  In  case  of 
annuals  where  there  is  no  volume  number,  use  the  year  in  volume 
column. 

Special  location.  When  necessary  to  indicate  location  of  books 
removed  from  their  regular  place,  write  in  blue  ink  in  upper  right 
corner  of  book  number  column  “Ref.,”  or  number  of  room,  or  other 
needed  designation. 

Index  volumes.  Place  an  index  volume  if  unnumbered  at  the 
beginning  of  a set,  instead  of  intercalating  after  the  last  volume  covered 
by  the  index,  and  mark  it  with  volume  number  o.  If  more  than  one, 
mark  them  thus,  o\  o^,  ol  Add  in  title  column,  years  or  volumes  cov- 
ered ; e.  g.  Index,  1840-50. 

Several  copies.  When  there  is  more  than  one  copy  of  a book, 
give  a separate  line  to  each,  indicating  the  number  of  the  copy  in  red 
ink  in  volume  column  ; e.  g.  49725  cop.  i 

49772  cop.  2,  unless  the  accession  num- 
bers are  consecutive  ; e.  g.  33968-69  2 cop.  If  the  work  has  more 
than  one  volume,  write  number  of  copy  in  volume  column  above  volume 
number. 

Author.  Write  author’s  surname  in  black  ink  in  its  column,  using 
no  punctuation.  Do  not  give  forename  except  to  distinguish  from 
another  author  of  same  name  in  same  class  number.  In  case  of  two 
joint  authors  write  surname  of  each;  if  more  than  two,  write  surname 
of  first  and  “&  others.” 

Title.  Write  brief  title  in  its  column  in  black  ink  with  no  punctua- 
tion. This  title  can  be  shortened  from  title  page,  or  taken  from  run- 
ning title,  or  from  back  of  book,  if  the  book  is  known  by  that  title.  If 
the  shelf  list  is  to  be  used  chiefly  as  a stock-taking  book,  use  binder’s 
title.  If  used  mainly  as  a subject  catalog,  use  any  well-known  title  or 
a shortening  of  the  title  page,  taking  great  care  in  abbreviating  title 
that  it  may  be  at  once  clear,  short,  and  comprehensive.  Add  in  brief- 
est form  the  name  of  series  if  well  known,  (e.  g.  Am.  men  of  let.) 

Editions.  In  case  of  two  editions  of  the  same  book,  add  date  of 
each,  or  number  or  name  of  edition,  or  editor’s  surname  after  title.  In 
the  classics  add  editor’s  surname. 

New  entries  unalphabeted.  In  adding  to  a shelf  list  leave  one 
line  vacant  after  the  continuous  alphabet,  and  add  new  entries  as  they 
come,  with  no  attempt  at  alphabeting.  As  often  as  expedient  rewrite 
the  sheet  and  combine  into  one  alphabet. 

Dates.  Put  on  upper  margin  of  each  sheet  the  date  when  it  is 


74 


started;  e.  g.  13  Je  83.  When  withdrawn  add  after  a dash  the  date 
of  rewriting;  e.  g.  13  Je  83-17  Ap  90. 

Old  sheets.  Arrange  withdrawn  shelf  sheets  in  order  of  class 
numbers  and  save  for  reference. 

Changed  numbers.  If  the  class  number  or  any  part  of  it  is  ehanged 
after  the  book  is  shelf-listed,  do  not  erase  entry,  but  draw  a red  line 
through  it,  and  write  in  red  ink  in  author  column  the  new  class  and 
book  number,  and  enter  like  a new  book  in  its  new  place,  changing  the 
numbers  on  book,  accession  book,  and  all  catalog  entries.  If  book 
number  alone  is  changed,  draw  red  line  through  it,  and  write  in  red  ink 
the  new  number  above;  and  if  the  entry  is  in  an  alphabet  of  more  than 
10  items,  cancel  the  whole  entry  by  a red  line  and  reenter  as  if  a new 
book ; this  helps  in  tracing  the  book.  When  the  sheet  is  rewritten, 
leave  it  out. 


75 


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